October 19, 2022
VENTURA PORT DISTRICT
BOARD OF PORT COMMISSIONERS
Chris Stephens, Chair
Michael Blumenberg, Vice-Chair
Brian Brennan, Secretary
Jackie Gardina, Commissioner
Anthony Rainey, Commissioner
Brian D. Pendleton, General Manager
Todd Mitchell, Sr. Business Operations Manager
Andy Turner, Legal Counsel
Jessica Rauch, Clerk of the Board
REGULAR MEETING
WEDNESDAY, OCTOBER 19, 2022
VENTURA PORT DISTRICT OFFICE
1603 ANCHORS WAY DRIVE
VENTURA, CA 93001
CLOSED SESSION – 6:00PM
OPEN SESSION – 7:00PM
PUBLIC PARTICIPATION OPTIONS – VIRTUAL VIEWERSHIP ONLY
WATCH THE MEETING LIVE
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SUBMIT PUBLIC COMMENT VIA EMAIL
If you will not be participating in person but would like to submit a written comment on a specific agenda item, please do so via email by 4:00PM on the day of the meeting. Please submit your comment to the Clerk of the Board at jrauch@venturaharbor.com.
When sending an email, please indicate in the subject line, the agenda item number (i.e. General Public Comment or Consent Item A). Written comments should be no more than 1000 characters in length. Written comments will be distributed to the Commissioners and will be posted as a supplemental packet on the District’s website at https://venturaharbor.com/board-meetings-minutes/.
CLOSED SESSION – 6:00PM
CALL TO ORDER: By Chair Chris Stephens.
ROLL CALL: By the Clerk of the Board.
PUBLIC COMMUNICATIONS (3 minutes)
The Public Communications period is set aside to allow public testimony on items only on the Closed Session Agenda. Each person may address the Commission for up to three minutes or at the discretion of the Chair.
CLOSED SESSION AGENDA
1) Conference with Labor Negotiators per Government Code Section 54957.6 and 54957.6(b).
2) Conference with Real Property Negotiators – Per Government Code Section 54956.8:
| a) Property:
Negotiating Parties:
Under Negotiation: |
1583 Spinnaker Drive #213
Brian D. Pendleton, Todd Mitchell, Andy Turner American Pacific Mortgage Terms of New Office Lease Agreement |
ADJOURNMENT
OPEN SESSION – 7:00PM
CALL TO ORDER: By Chair Chris Stephens.
PLEDGE OF ALLEGIANCE: By Chair Chris Stephens.
ROLL CALL: By the Clerk of the Board.
ADOPTION OF AGENDA (3 minutes)
Consider and approve, by majority vote, minor revisions to agenda items and/or attachments and any item added to or removed/continued from the Port Commission’s agenda. Administrative Reports relating to this agenda and materials related to an item on this agenda submitted after distribution of the agenda packet are available for public review at the Port District’s office located at 1603 Anchors Way Drive, Ventura, CA during business hours as well as on the District’s website – www.venturaharbor.com.
APPROVAL OF MINUTES (3 minutes)
The Minutes of the October 5, 2022 Regular Meetings will be considered for approval.
PUBLIC COMMUNICATIONS (3 minutes)
The Public Communications period is set aside to allow public testimony on items not on today’s agenda. Each person may address the Commission for up to three minutes or at the discretion of the Chair.
CLOSED SESSION REPORT (3 minutes)
Closed Sessions are not open to the public pursuant to the Brown Act. Any reportable actions taken by the Commission during Closed Session will be announced at this time.
BOARD COMMUNICATIONS (5 minutes)
Port Commissioner’s may present brief reports on port issues, such as seminars, meetings and literature that would be of interest to the public and/or Commission, as a whole. Port Commissioner’s must provide a brief summary and disclose any discussions he or she may have had with any Port District Tenants related to Port District business.
STAFF AND GENERAL MANAGER REPORTS (5 minutes)
Ventura Port District Staff, Legal Counsel and General Manager will give the Commission updates on important topics or items of general interest if needed.
CONSENT AGENDA: (5 minutes)
Matters appearing on the Consent Calendar are expected to be non-controversial and will be acted upon by the Board at one time, without discussion, unless a member of the Board or the public requests an opportunity to address any given item. Approval by the Board of Consent Items means that the recommendation is approved along with the terms set forth in the applicable staff reports.
A) Rejection of All Bids for the Procurement of Electric Vehicle Charging Units
Recommended Action: Voice Vote.
That the Board of Port Commissioners reject all bids for the procurement of 25 Electric Vehicle Commercial Charging Stations.
B) Award of Bid for the Ventura Harbor Village 1559 and 1691 Spinnaker Drive New Trash Enclosure Project
Recommended Action: Voice Vote.
That the Board of Port Commissioners award the Ventura Harbor Village 1559 and 1691 Spinnaker Drive New Trash Enclosure Project to Carjul Engineering and Construction Corporation in the amount not to exceed $177,000.
C) Rejection of All Bids for the Ventura Harbor Village 1449 Spinnaker Drive Dockmaster Office TI Project
Recommended Action: Voice Vote.
That the Board of Port Commissioners reject all bids for the Ventura Harbor Village 1449 Spinnaker Drive Dockmaster Office Tenant Improvement (TI) Project.
D) Consideration of Claim by Richard Van Gemert
Recommended Action: Voice Vote.
That the Board of Port Commissioners reject a claim filed against the Ventura Port District on September 1, 2022 by Richard Van Gemert.
STANDARD AGENDA:
1) Presentation on the VenturaWaterPure Ocean Outfall Project
Recommended Action: Informational.
That the Board of Port Commissioners receive a presentation by the City of Ventura regarding the status of the VenturaWaterPure Ocean Outfall Project.
2) Approval of a Master Service Agreement with CliftonLarsonAllen LLP, related Statements of Work, Software Subscription to Implement and Maintain New Lease Accounting Requirements and Appoint a New Audit Liaison
Recommended Action: Voice Vote.
That the Board of Port Commissioners:
a) Approve the Master Service Agreement with CliftonLarsonAllen LLP;
b) Approve the Statement of Work for GASB 87 lease accounting assistance in the amount of $71,949;
c) Approve the Statement of Work to conduct the annual audit for fiscal year ending June 30, 2022 in the amount of $42,735;
d) Approve a budget adjustment for specialized lease accounting software to implement and maintain GASB 87 lease requirements in the amount of $10,000; and
e) Appoint an audit liaison to work with staff and the audit firm awarded throughout the fiscal year audit process.
3) Approval of a Professional Services Agreement with MNS Engineers and Approval to Submit a Caltrans Sustainable Transportation Planning Grant
Recommended Action: Informational.
That the Board of Port Commissioners:
a) Approve a Professional Services Agreement with MNS Engineers in the amount of $30,000 for the preparation of a Sustainable Transportation Planning Grant application, and
b) Approve that grant’s submission to the California Department of Transportation in the amount of $500,000.
4) Approval of a Professional Services Agreement with Lagerlof, LLP
Recommended Action: Voice Vote.
That the Board of Port Commissioners approve a Professional Services Agreement with Lagerlof, LLP to provide the District with General Counsel Services.
ADJOURNMENT
This agenda was posted on Friday, October 14, 2022 by 5:30 p.m. at the Port District Office and online at https://venturaharbor.com/board-meeting-documents/
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Ventura Port District at (805) 642-8538 or the California Relay Service at 711 or (800) 855-7100. Notification 72 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility. (28 CFR 35.102.35.104 A