March 9, 2016

VENTURA PORT DISTRICT

BOARD OF PORT COMMISSIONERS

Jim Friedman, Chairman

Everard Ashworth, Vice Chairman

Bruce E. Smith, Commissioner

Gregory Carson, Commissioner

Nikos Valance, Commissioner

 

Oscar Peña, General Manager

Timothy Gosney, Legal Counsel

Dominic Nunneri, Legal Counsel

Jessica Rauch, Clerk of the Board

PORT COMMISSION WORKSHOP MEETING AGENDA

WEDNESDAY, MARCH 9, 2016 AT 12:00PM

VENTURA PORT DISTRICT OFFICE

1603 ANCHORS WAY DRIVE, VENTURA, CA

A Closed Session of the Board will be held at approximately 11:00AM in the Port District Office located at 1603 Anchors Way Drive, Ventura, California to discuss items on the Attachment to Agenda-Closed Session Conference with Legal Counsel and then reconvene thereafter to adjourn the Workshop.

The Board will convene in Open Session at the Port District Office located at 1603 Anchors Way Drive for its Special Meeting-Workshop at 12:00PM

ADMINISTRATIVE AGENDA:

CALL TO ORDER: By Chair Jim Friedman.

PLEDGE OF ALLEGIANCE: By Chair Jim Friedman.

ROLL CALL: By the Clerk of the Board.

ADOPTION OF AGENDA (5 minutes)

Consider and approve, by majority vote, minor revisions to agenda items and/or attachments and any item added to, or removed/continued from the Port Commission’s agenda. Administrative Reports relating to this agenda and materials related to an item on this agenda submitted after distribution of the agenda packet are available for public review at the Port District’s office located at 1603 Anchors Way Drive, Ventura, CA during business hours as well as on the District’s website – www.venturaharbor.com (Port Commission). Each item on the agenda shall be deemed to include action by an appropriate motion, resolution or ordinance to take action on any item.

APPROVAL OF MINUTES

The Minutes of the February 24, 2016 regular meeting will be considered for approval.

PUBLIC COMMUNICATIONS (3 minutes)

The Public Communications period is set aside to allow public testimony on items not on today’s agenda. Each person may address the Commission for up to three minutes or at the discretion of the Chair.

CLOSED SESSION REPORT (3 minutes)

Closed Sessions are not open to the public pursuant to the Brown Act. Any reportable actions taken by the Commission during Closed Session will be announced at this time.

BOARD COMMUNICATIONS (5 minutes)

Port Commissioner’s may present brief reports on port issues, such as seminars, meetings and literature that would be of interest to the public and/or Commission, as a whole. Port Commissioner’s must provide a brief summary and disclose any discussions he or she may have had with any Port District Tenants related to Port District business.

STAFF COMMUNICATIONS (5 minutes)

Ventura Port District Staff will update the Commission on important topics if needed.

CONSENT AGENDA: (5 minutes)

Matters appearing on the Consent Calendar are expected to be non-controversial and will be acted upon by the Board at one time, without discussion, unless a member of the Board or the public requests an opportunity to address any given item. Approval by the Board of Consent Items means that the recommendation is approved along with the terms set forth in the applicable staff reports.

 A) Amendment to Professional Services Agreement with RRM Design Group

Recommended Action: Motion.

That the Board of Port Commissioners approve Amendment No. 2 to the Professional Service Agreement, dated October 3, 2014 with RRM Design Group for the ADA Phase 2 Project.

B) Award of Bid to J&T Engineering and Construction for the Village Phase 2 Accessibility Improvements

Recommended Action: Motion.

That the Board of Port Commissioners take the following actions:

  1. Award the Ventura Harbor Village Phase 2 Accessibility Improvements to J&T Engineering and Construction in the amount of $165,200; and
  2. Accept Rasmussen and Associates proposal of February 12, 2016 to provide construction inspection for the accessibility improvements contract mentioned above for a fee not to exceed $5,500.

C) Memorandum of Understanding between Beach Erosion Authority for Clean Oceans and Nourishment (BEACON) and the Ventura Port District

Recommended Action: Motion.

That the Board of Port Commissioners authorize the General Manager to sign the Memorandum of Understanding (MOU) between Beach Erosion Authority for Clean Oceans and Nourishment (BEACON) and the Ventura Port District for supplemental dredging.

ACTION ITEM: (3 minutes)

1) Update on Emergency Conditions at 1691 Spinnaker Drive

Recommended Action: 4/5ths vote.

That the Board of Port Commissioners determine by a four-fifths vote that there is a need to continue the emergency action adopted by the Board on January 13, 2016 to award a contract to Letner Roofing Company to replace the tile roof system on 1691 Spinnaker Drive without giving notice for bids to let a contract.

WORKSHOP ITEM: (45 minutes)

1) Review of Draft RFP to Lease Ventura Port District Property for Development

Recommended Action: Informational.

That the Board of Port Commissioners provide direction to staff regarding the Draft Request for Proposals to Lease Ventura Port District Property for Development.

REQUEST FOR FUTURE AGENDA ITEMS

ADJOURNMENT

This agenda was posted on Friday, March 4, 2016 at 5:00 p.m., at the Port District Office and on the Internet – www.venturaharbor.com (Public Notices).

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Ventura Port District at (805) 642-8538. Notification 48 hours before the meeting will enable the District to make reasonable arrangements to ensure accessibility. (28 CFR 35.102.35.104 ADA Title II)

ATTACHMENT TO PORT COMMISSION AGENDA

CLOSED SESSION CONFERENCE WITH LEGAL COUNSEL

WEDNESDAY, MARCH 9, 2016

  1. Conference with Real Property Negotiators – Per Government Code Section 54956.8:
a) Property:

Negotiating Parties:

Under Negotiation:

Parcels 3A1 & 3A2

Oscar Peña, Brian Pendleton, Timothy Gosney

Ventura Harbor Boatyard Real Estate

b) Property:

Negotiating Parties:

Under Negotiation:

1691 Spinnaker Drive #104, 105A, 105B

Oscar Peña, Brian Pendleton, Timothy Gosney

Island Packers New Lease

  1. Conference with Legal Counsel – Potential Litigation per Government Code Section 54956.9(d)(2): One case.

 

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