February 14, 2018

VENTURA PORT DISTRICT
BOARD OF PORT COMMISSIONERS

Everard Ashworth, Chairman
Brian Brennan, Vice Chairman
Jim Friedman, Secretary
Nikos Valance, Commissioner
Chris Stephens, Commissioner
Oscar Peña, General Manager
Timothy Gosney, Legal Counsel
Jessica Rauch, Clerk of the Board
PORT COMMISSION AGENDA
REGULAR MEETING
FEBRUARY 14, 2018 AT 7:00PM
VENTURA PORT DISTRICT OFFICE
1603 ANCHORS WAY DRIVE, VENTURA, CA
A Closed Session of the Board will be held at 5:30PM at the
Port District Office located at 1603 Anchors Way Drive, Ventura, CA,
to discuss the items on the Attachment to AgendaClosed
Session Conference with Legal Counsel.
The Board will convene in Open Session at the Port District Office
located at 1603 Anchors Way Drive for its Regular Meeting at 7:00PM.
ADMINISTRATIVE AGENDA:
CALL TO ORDER: By Chair Everard Ashworth
PLEDGE OF ALLEGIANCE: By Chair Everard Ashworth.
ROLL CALL: By the Clerk of the Board.
ADOPTION OF AGENDA (3 minutes)
Consider and approve, by majority vote, minor revisions to agenda items and/or attachments and any
item added to, or removed/continued from the Port Commission’s agenda. Administrative Reports relating
to this agenda and materials related to an item on this agenda submitted after distribution of the agenda
packet are available for public review at the Port District’s office located at 1603 Anchors Way Drive,
Ventura, CA during business hours as well as on the District’s website – www.venturaharbor.com (Public
Notices). Each item on the agenda shall be deemed to include action by an appropriate motion, resolution
or ordinance to take action on any item.
APPROVAL OF MINUTES (3 minutes)
The Minutes of the January 24, 2018 Regular Meeting will be considered for approval.
PUBLIC COMMUNICATIONS (3 minutes)
The Public Communications period is set aside to allow public testimony on items not on today’s agenda.
Each person may address the Commission for up to three minutes or at the discretion of the Chair.
CLOSED SESSION REPORT (3 minutes)
Closed Sessions are not open to the public pursuant to the Brown Act. Any reportable actions taken by
the Commission during Closed Session will be announced at this time.
BOARD COMMUNICATIONS (5 minutes)
Port Commissioner’s may present brief reports on port issues, such as seminars, meetings and literature
that would be of interest to the public and/or Commission, as a whole. Port Commissioner’s must provide
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Ventura Port District – Regular Meeting Agenda
February 14, 2018
a brief summary and disclose any discussions he or she may have had with any Port District Tenants
related to Port District business.
STAFF COMMUNICATIONS (5 minutes)
Ventura Port District Staff will update the Commission on important topics if needed.
LEGAL COUNSEL REPORT (5 minutes)
CONSENT AGENDA: (5 minutes)
Matters appearing on the Consent Calendar are expected to be non-controversial and will be acted upon
by the Board at one time, without discussion, unless a member of the Board or the public requests an
opportunity to address any given item. Approval by the Board of Consent Items means that the
recommendation is approved along with the terms set forth in the applicable staff reports.
A) Approval of Out of Town Travel Requests
Recommended Action: Voice Vote.
That the Board of Port Commissioners approve the out of town travel requests for Deputy
General Manager, Brian Pendleton, Consultant, Richard Parsons, and Commissioner Brian
Brennan.
B) Approval of New Office Lease Agreement for Jones Construction
Recommended Action: Voice Vote.
That the Board of Port Commissioners approve a new Office Lease Agreement between the
Ventura Port District dba Ventura Harbor Village and Jones Construction for the premises
located at 1575 Spinnaker Drive #205, consisting of a total of 1,326 square feet for a three year
term and a three option.
C) Approval of Amendment No. 1 to Professional Services Agreement with Noble
Consultants for Fish Pier Deck Concrete Coring and Testing
Recommended Action: Voice Vote.
That the Board of Port Commissioners approve Amendment No. 1 to the Professional Services
Agreement with Noble Consultants for additional inspection of the Fish Pier Concrete Decks in
the amount of $27,204.00.
D) Termination of Lease Agreement with Ventura Fish Company and Approval of New
Lease Agreement with Ventura Fresh Fish, LLC dba Ventura Harbor Dockside Market
Recommended Action: Voice Vote.
That the Board of Port Commissioners:
a) Approve the termination of a lease agreement for Ventura Fish Company, dated October
1, 2016 for the premises located at 1449 Spinnaker Drive #F, consisting of 563 square
feet; and
b) Approve a new retail lease agreement for the premises located at 1449 Spinnaker Drive
#F, consisting of 563 square feet between the Ventura Port District dba Ventura Harbor
Village and Ventura Fresh Fish, LLC dba Ventura Harbor Dockside Market for a twoyear
term and a three year option.
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Ventura Port District – Regular Meeting Agenda
February 14, 2018
STANDARD AGENDA:
1) Termination of Lease Agreement with Milano’s Ventura, Inc. dba Milano’s Italian
Restaurant and Approval of First Amendment to the Lease Agreement with Brophy
and Sons, Inc. dba Brophy Bros. Restaurant & Clam Bar
Recommended Action: Voice Vote.
That the Board of Port Commissioners:
a) Approve the termination of a lease agreement with Milano’s Ventura, Inc. dba Milano’s
Italian Restaurant, dated June 16, 2015, for the premises located at 1559 Spinnaker
Drive #100, consisting of 1,864 square feet; and
b) Approve the first amendment to the lease agreement for the premises located at 1559
Spinnaker Drive #100, consisting of 1,864 square feet between the Ventura Port District
dba Ventura Harbor Village and Brophy and Sons, Inc. dba Brophy Bros. Restaurant &
Clam Bar for a nine year term.
2) Approval of Fiscal Year 2017 – 2018 Mid-Year Budget Adjustments and Capital
Improvement Plan
Recommended Action: Roll Call Vote.
That the Board of Port Commissioners adopt Resolution No. 3346 authorizing the Mid-Year Budget
Adjustments for Fiscal Year 2017-18.
REQUEST FOR FUTURE AGENDA ITEMS
ADJOURNMENT
This agenda was posted on Friday, February 9, 2018 by 5:00 p.m.
at the Port District Office and on the Internet – www.venturaharbor.com (Port Commission).

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this
meeting, please contact the Ventura Port District at (805) 642-8538. Notification 48 hours before the
meeting will enable the District to make reasonable arrangements to ensure accessibility.
(28 CFR 35.102.35.104 ADA Title II)
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Ventura Port District – Regular Meeting Agenda
February 14, 2018
ATTACHMENT TO PORT COMMISSION AGENDA
CLOSED SESSION CONFERENCE WITH LEGAL COUNSEL
WEDNESDAY, FEBRUARY 14, 2018
1. Conference with Real Property Negotiators – Per Government Code Section 54956.8:

a) Property:
Negotiating Parties:
Under Negotiation:
1449 Spinnaker Drive, Suite #F
Oscar Peña, Brian Pendleton, Timothy Gosney
Termination of Lease Agreement with Ventura Fish Company
and Approval of New Lease Agreement with Ventura Fresh
Fish, LLC dba Ventura Harbor Dockside Market
b) Property:
Negotiating Parties:
Under Negotiation:
1559 Spinnaker Drive #100
Oscar Peña, Brian Pendleton, Timothy Gosney
Termination of Lease Agreement with Milano’s Ventura, Inc.
dba Milano’s Italian Restaurant and Approval of First
Amendment to the Lease Agreement with Brophy and Sons,
Inc. dba Brophy Bros. Restaurant & Clam Bar
c) Property:
Negotiating Parties:
Under Negotiation:
Parcel 5 and Parcel 8
Oscar Peña, Brian Pendleton, Timothy Gosney
Lease Negotiations with H. Parker Hospitality
2. Per Government Code Section 54957.6 – Conference with Labor Negotiators
a) Employee Units:
Groups:
District Representatives:
Under Negotiation:
Dockmaster/Security Officers
International Brotherhood of Teamsters Union, Local 186
Oscar Peña, Brian Pendleton, Timothy Gosney
Labor Negotiations Update
b) Employee Units:
Groups:
Negotiating Parties:
Under Negotiation:
Harbor Patrol Officers
Service Employees International Union (SEIU), Local 721
Oscar Peña, Brian Pendleton, Timothy Gosney
Labor Negotiations Update
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BOARD OF PORT COMMISSIONERS
FEBRUARY 14, 2018
APPROVAL OF MINUTES
JANUARY 24, 2018 MEETING
5
VENTURA PORT DISTRICT
BOARD OF PORT COMMISSIONERS
MINUTES OF JANUARY 24, 2018
The Regular Meeting of the Ventura Board of Port Commissioners was
called to order by Chairman Everard Ashworth at 7:00PM at the Ventura
Port District Administration Office, 1603 Anchors Way Drive, Ventura,
CA 93001.
Commissioners Present:
Everard Ashworth, Chairman
Brian Brennan, Vice Chairman
Jim Friedman, Secretary
Nikos Valance
Chris Stephens
Commissioners Absent:
None
Port District Staff:
Oscar Peña, General Manager
Brian Pendleton, Deputy General Manager
John Higgins, Harbormaster
Gloria Adkins, Accounting Manager
Joe Gonzalez, Facilities Manager
Robin Baer, Property Manager
Frank Locklear, Marina Manager
Jennifer Talt-Lundin, Marketing Manager
Jessica Rauch, Clerk of the Board
Legal Counsel:
Andy Turner
Dominic Nunneri
AGENDA
CALL TO ORDER: By Chairman Everard Ashworth at 7:00PM.
PLEDGE OF ALLEGIANCE: By Commissioner Brennan.
ROLL CALL: All Commissioners were present.
ADOPTION OF AGENDA
ACTON: Commissioner Brennan moved, seconded by Commissioner Friedman and
carried by a vote of 5-0 to adopt the January 24, 2018 agenda.

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Ventura Port District Board of Port Commissioners
January 24, 2018 Regular Meeting Minutes
Page 2
APPROVAL OF MINUTES
The Minutes of January 10, 2018 Regular meeting were considered as follows:
ACTION: Commissioner Stephens moved, seconded by Commissioner Friedman and
carried by a vote of 5-0 to approve the minutes of the January 10, 2018
regular meeting.
PUBLIC COMMUNICATIONS: None.
CLOSED SESSION REPORT: Mr. Turner stated that the Board met in closed session;
discussed and reviewed all items on the closed session agenda, except item 4. Staff was given
instructions on how to proceed as appropriate and there was no action taken that is reportable
under The Brown Act.
BOARD COMMUNICATIONS: Commissioner Friedman asked that the Board adjourn today’s
meeting in honor of John Masterson, who passed away recently. Commissioner Brennan
reported on the CMANC Winter Meeting. He also asked about having Board Packets and
Minutes archived on the website.
STAFF COMMUNICATIONS: Mr. Parsons updated the Commission on dredging. Ms. TaltLundin
informed the Commission of the Tall Ships event and Beautification Ribbon Cutting. Ms.
Baer reported on the Motionloft system used to track pedestrian and vehicle traffic in the Village.
Mr. Peña reported that Island Packers ferried 3,600 people between Santa Barbara and Ventura
during the mudslides. He also announced that the memorial service for Lorraine Foster will be
held this Saturday from 2-4pm at the mobile home park.
LEGAL COUNSEL REPORT: None.
CONSENT AGENDA:
A) Approval of Out of Town Travel Request
Recommended Action: Voice Vote.
That the Board of Port Commissioners approve the out of town travel request for Property
Manager, Robin Baer.
ACTION: Commissioner Brennan moved, seconded by Commissioner Valance and
carried by a vote of 5-0 to approve the out of town travel request for
Property Manager, Robin Baer.
STANDARD AGENDA:
1) Pacific States Marine Fisheries Commission Grant Application for the Ventura
Shellfish Enterprise Project
Recommended Action: Voice Vote.
That the Board of Port Commissioners authorize the General Manager to submit a grant
application to Pacific States Marine Fisheries Commission (PSMFC) in the amount of
$97,310.00.
ACTION: Commissioner Friedman moved, seconded by Commissioner Valance and
carried by a vote of 5-0 to authorize the General Manager to submit a grant
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Ventura Port District Board of Port Commissioners
January 24, 2018 Regular Meeting Minutes
Page 3
application to Pacific States Marine Fisheries Commission in the amount of
$97,310.00.
2) Approval of Plauché & Carr, LLP Second Amendment to Professional Services
Agreement for Special Services
Recommended Action: Voice Vote.
That the Board of Port Commissioners approve the second amendment to the professional
services agreement with Plauché & Carr, LLP in the amount of $28,000 for continued legal
services provided for the Ventura Shellfish Enterprise project.
ACTION: Commissioner Brennan moved, seconded by Commissioner Valance and
carried by a vote of 5-0 to approve the second amendment to the
professional services agreement with Plauché & Carr, LLP in the amount of
$28,000 for continued legal services provided for the Ventura Shellfish
Enterprise project.
3) Approval of New Surplus Property Policy
Recommended Action: Voice Vote.
That the Board of Port Commissioners approve the new Surplus Property Policy for the Ventura
Port District and rescind Resolution No. 2131.

ACTION: Commissioner Brennan moved, seconded by Commissioner Friedman and
carried by a vote of 5-0 to approve the new Surplus Property Policy for the
Ventura Port District and rescind Resolution No. 2131.
4) Approval of Professional Services Agreement for Richard W. Parsons dba R.W.P.
Dredging Management
Recommended Action: Voice Vote.
That the Board of Port Commissioners authorize the General Manager to enter into a
Professional Services Agreement with Richard W. Parsons dba R.W.P. Dredging Management.
ACTION: Commissioner Stephens moved, seconded by Commissioner Brennan and
carried by a vote of 5-0 to approve the Professional Services Agreement for
Richard W. Parsons dba R.W.P. Dredging Management, subject to revisions
discussed in closed session to be finalized in writing and approved by
District Counsel.
AGENDA PLANNING GUIDE AND REQUEST FOR FUTURE AGENDA ITEMS: None.
ADJOURNMENT: The meeting was adjourned at 7:49PM.
________________________________
Secretary
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BOARD OF PORT COMMISSIONERS
FEBRUARY 14, 2018
CONSENT AGENDA ITEM A
APPROVAL OF OUT OF
TOWN TRAVEL REQUEST
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VENTURA PORT DISTRICT CONSENT AGENDA ITEM A
BOARD COMMUNICATION Meeting Date: February 14, 2018
TO: Board of Port Commissioners
FROM: Oscar F. Peña, General Manager
SUBJECT: Out of Town Travel Requests
RECOMMENDATION:
That the Board of Port Commissioners approve by motion the following out of town travel requests
for:
A) Dredging Consultant, Richard Parsons to travel to Washington, D.C. to participate in the
CMANC Washington Meeting on March 5-8, 2018. Attending this meeting allows the District
to send representatives to help educate Congress and The Administration on the value of
the system of ports and harbors in California to the Nation and to advocate for full funding in
Federal Fiscal Year 2019. Estimated cost for the travel is as follows:
Registration $450.00
Airline $328.60
Meals $475.00
Mileage $87.20
Miscellaneous $200.00
TOTAL $1,540.80
B) Commissioner, Brian Brennan to travel to Washington, D.C. to participate in the CMANC
Washington Meeting on March 5-8, 2018. Attending this meeting allows the District to send
representatives to help educate Congress and the Administration on the value of the
system of ports and harbors in California to the Nation and to advocate for full funding in
Federal Fiscal Year 2019. Estimated cost for the travel is as follows:
Registration $450.00
Airline $356.60
Lodging 1,098.63
Meals $475.00
Mileage $72.81
Miscellaneous $200.00
TOTAL $2,653.04
C) Business Operations Manager, Brian Pendleton to travel to Washington, D.C. to participate
in the CMANC Washington Meeting on March 5-8, 2018. Attending this meeting allows the
District to send representatives to help educate Congress and the Administration on the
value of the system of ports and harbors in California to the Nation and to advocate for full
funding in Federal Fiscal Year 2019. Estimated cost for the travel is as follows:
Registration $450.00
Airline $481.60
Lodging $1,570.23
Meals $475.00
Mileage $57.01
Miscellaneous $200.00
TOTAL $3,233.84
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BOARD OF PORT COMMISSIONERS
FEBRUARY 14, 2018
CONSENT AGENDA ITEM B
NEW OFFICE LEASE AGREEMENT FOR
JONES CONSTRUCTION
MANAGEMENT
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VENTURA PORT DISTRICT CONSENT AGENDA ITEM B
BOARD COMMUNICATION Meeting Date: February 14, 2018
TO: Board of Port Commissioners
FROM: Robin Baer, Property Manager
SUBJECT: New Office Lease Agreement for Jones Construction Management
1575 Spinnaker Drive #205
RECOMMENDATION:
That the Board of Port Commissioners approve a new Office Lease Agreement between the
Ventura Port District dba Ventura Harbor Village and Jones Construction for the premises
located at 1575 Spinnaker Drive #205, consisting of a total of 1,326 square feet for a three year
term and a three option.
SUMMARY:
On January 10, 2018, the Board approved the termination and new office lease for Coastwide
Corporation, a real estate development company. Coastwide occupied the subject space for
eleven years and downsized to a smaller space within Harbor Village. Jones Construction
Management will now occupy this space for three years with a three year option.
BACKGROUND:
Jones Construction Management (JCM) is a real estate development service and construction
project management firm based in Ventura, CA. JCM provides construction project leadership
and reporting to developers, corporate and institutional clients, as well as, lenders and
investors. They guide the design, permitting and construction process; provide administration of
construction costs, contracts, and invoices; manage and coordinate the efforts of project team
consultants and contractors, drive the forward progress of the job, provide issue resolution, and
project reporting.
FISCAL IMPACT:
This new lease reflects current market rental rates for office space in the complex. Revenue
over the three year lease will be approximately $80,360.00. The minimum rent over the three
year term is adjusted annually by step increases. Expenditures to update the space to current
requirements and modern conditions will cost approximately $25,000.00.
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BOARD OF PORT COMMISSIONERS
FEBRUARY 14, 2018
CONSENT AGENDA ITEM C
APPROVAL OF AMENDMENT NO. 1 TO
PROFESSIONAL SERVICES AGREEMENT
WITH NOBLE CONSULTANTS FOR FISH
PIER DECK CONCRETE CORING AND
TESTING
13
VENTURA PORT DISTRICT CONSENT AGENDA ITEM C
BOARD COMMUNICATION Meeting Date: February 14, 2018
TO: Board of Port Commissioners
FROM: Richard Parsons, Consultant
SUBJECT: Approval of Amendment No. 1 to Professional Services Agreement with Noble
Consultants for Fish Pier Deck Concrete Coring and Testing
RECOMMENDATION:
That the Board of Port Commissioners approve Amendment No. 1 to the Professional Services
Agreement with Noble Consultants for additional inspection of the Fish Pier concrete decks in the
amount of $27,204.00.
SUMMARY:
As part of the District’s ongoing effort to prolong the life of the commercial fish pier, Noble Consultants
in December 2017 provided the District with a report detailing the results of an analysis of four cores
drilled in the deck. One of those cores showed evidence of extensive deterioration as a result of alkalisilica
reaction (ASR). The other three cores showed only minor degrees of ASR. Since only four cores
were drilled, however, it was not possible to determine the possible extent of the more serious ASR
deterioration. It is now proposed that 16 additional cores be drilled in effort to determine if the more
serious ASR deterioration is widespread. Nine of those cores will be cut longitudinally to visually
asses their condition. The other seven cores will be tested for compressive strength.
BACKGROUND:
At the July 26, 2017 Commission meeting, the Board approved a Professional Services Agreement
with Noble Consultants in the amount not to exceed $30,000 to perform a condition assessment of the
commercial fish pier concrete deck. The assessment included the taking of four 10” to 12” cores from
the deck and the laboratory analysis of those cores.
For over ten years, the District has been struggling with ASR deterioration in the Fish Pier concrete
deck. A number of concrete coatings have been applied to the deck surface with some degree of
success in preventing additional moisture penetration into the deck. However, that can only slow the
ASR deterioration within the deck, not reverse it.
As a result of the extensive ASR deterioration identified in the one core Noble Consultants identified in
their December 2017 report, the northwest corner of the deck has been cordoned off with 20 foot krails.
While this is not having much of an impact on pier utilization, it is prudent to more thoroughly
analyze the entire deck before proceeding with additional deck surface repairs and installing the
second unloading crane called for in the District’s current Capital Improvement Budget.
FISCAL IMPACT:
To date, this fiscal year, the District has expended about $24,500 of the approved $30,000 from the
original PSA dated, July 27, 2017 on the fish pier deck. Noble’s fee of $27,204 for additional coring
and analysis will bring the total expected expenditure to about $52,000. The District’s current Capital
Improvement Budget includes $400,000 for fish pier deck repairs. It may be necessary, however, to
adjust that budget number at a later date when the results of the additional analysis are available and
a preferred course of action is determined.
ATTACHMENTS:
Attachment 1 – Email from Jon Moore, dated February 2, 2018
Attachment 2 – Fee Estimate Spreadsheet
Attachment 3 – Additional Core Testing Map
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ATTACHMENT 1 15
Attachment 2 16
Attachment 3 17
BOARD OF PORT COMMISSIONERS
FEBRUARY 14, 2018
CONSENT AGENDA ITEM D
TERMINATION OF LEASE AGREEMENT
WITH VENTURA FISH COMPANY AND
APPROVAL OF NEW LEASE
AGREEMENT WITH VENTURA FRESH
FISH, LLC DBA VENTURA HARBOR
DOCKSIDE MARKET
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VENTURA PORT DISTRICT CONSENT AGENDA ITEM D
BOARD COMMUNICATION Meeting Date: February 14, 2018
TO: Board of Port Commissioners
FROM: Robin Baer, Property Manager
SUBJECT: Termination of Lease Agreement with Ventura Fish Company and Approval of
New Lease Agreement with Ventura Fresh Fish, LLC dba Ventura Harbor
Dockside Market
RECOMMENDATION:
That the Board of Port Commissioners:
a) Approve the termination of a lease agreement for Ventura Fish Company, dated October
1, 2016 for the premises located at 1449 Spinnaker Drive #F, consisting of 563 square
feet; and
b) Approve a new retail lease agreement for the premises located at 1449 Spinnaker Drive
#F, consisting of 563 square feet between the Ventura Port District dba Ventura Harbor
Village and Ventura Fresh Fish, LLC dba Ventura Harbor Dockside Market for a twoyear
term and a three year option.
SUMMARY:
The Ventura Fish Company, with owner Karen Dupuy, who currently occupies this suite, is
retiring; however, their two year lease expires on September 30, 2018. The termination of their
lease would allow Ventura Fresh Fish, LLC to assume the space and begin operations.
BACKGROUND:
Kat and Evan Jones are the owners of Ventura Fresh Fish, LLC dba Ventura Harbor Dockside
Market are a new tenant that has been selling fresh fish during the Saturday Fish Market on the
pier. They have been operating a fishing vessel that is a source for locally caught fish; fresh
caught within 24 – 48 hours. They are always out fishing and sourcing from local fishermen to
deliver immediately caught seafood directly to the public.
FISCAL IMPACT:
This new lease reflects current market rental rates for retail space in the complex. The annual
occupancy cost for this tenant is $11,352. The minimum rent over the two year term and three
year option is adjusted annually by step increases.
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BOARD OF PORT COMMISSIONERS
FEBRUARY 14, 2018
STANDARD AGENDA ITEM 1
Termination of Lease Agreement
with Milano’s Ventura, Inc. dba
Milano’s Italian Restaurant and
Approval of First Amendment to the
Lease Agreement with Brophy and
Sons, Inc. dba Brophy Bros.
Restaurant & Clam Bar
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VENTURA PORT DISTRICT STANDARD AGENDA ITEM 1
BOARD COMMUNICATION Meeting Date: February 14, 2018
TO: Board of Port Commissioners
FROM: Robin Baer, Property Manager
SUBJECT: Approval of First Amendment to Brophy and Sons, Inc. Restaurant Lease at
1559 Spinnaker Drive, #200 & #200B
RECOMMENDATION:
That the Board of Port Commissioners approve:
a) A First Amendment to Restaurant Lease between the Ventura Port District dba Ventura
Harbor Village and Brophy and Sons, Inc. dba Brophy Bros. Restaurant & Clam Bar for
the premises located at 1559 Spinnaker Drive #200 & #200B consisting of 4,005 square
feet interior space and 2,211 square feet patio space for a ten year term with two five
year options subject to (i) the termination of the Lease between Ventura Port District and
Milano’s Ventura, Inc. dba Milano’s Italian Restaurant as set forth in (b) below; (ii) the
successful close of escrow on the sale of Milano’s Ventura, Inc. dba Milano’s Italian
Restaurant to Brophy and Sons, Inc. and (iii) legal counsel’s review and approval of the
final lease documents;
b) A Lease Termination Agreement between Ventura Port District dba Ventura Harbor
Village with Milano’s Ventura, Inc. dba Milano’s Italian Restaurant for the premises
located at 1559 Spinnaker Drive #100, which shall terminate concurrently with the
approval of the Restaurant Lease First Amendment set forth in (a) above.
SUMMARY:
Brophy and Sons, Inc. has entered into an escrow to purchase Milano’s Ventura, Inc. located at
1559 Spinnaker Drive #100. Upon the successful close of escrow, Brophy and Sons, Inc.
intends to operate the restaurant under the current name. They will be making some physical
upgrades and eventually change the name after improvements are completed. This purchase
transaction will include a full liquor license, equipment and furniture. The combined premises
for Suites 100, 200 & 200B is 5,869 interior squire feet and 3,246 patio square feet.
BACKGROUND:
Brophy and Sons, Inc. has been a tenant since 2006. They have successfully increased their
sales annually on an average of three percent and are currently in their first of two five year
options. They have an outstanding payment history with no late payment notices and even
though it is a corporation, the owner Susan Bennett has signed a Guarantee of Lease. Brophy
and Sons, Inc. owns and manages more than half a dozen restaurants in Northern and
Southern California. These establishments specialize in a variety of cuisine from sandwiches to
fine dining. The new concept is a “Pizzeria” which will serve pizza by the slice, sandwiches and
salads along with an express window for walkups.
FISCAL IMPACT:
This first lease amendment reflects current market rental rates for restaurant space in the
complex. The annual occupancy cost for this tenant is $59,616.00 not including percentage rent.
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BOARD OF PORT COMMISSIONERS
FEBRUARY 14, 2018
STANDARD AGENDA ITEM 2
APPROVAL OF FISCAL YEAR 2017 –
2018 MID-YEAR BUDGET
ADJUSTMENTS AND CAPITAL
IMPROVEMENT PLAN
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VENTURA PORT DISTRICT STANDARD AGENDA ITEM 2
BOARD COMMUNICATION Meeting Date: February 14, 2018
TO: Board of Port Commissioners
FROM: Oscar Peña, General Manager
Brian Pendleton, Deputy General Manager
Gloria Adkins, Accounting Manager
SUBJECT: Approval of Fiscal Year 2017 – 2018 Mid-Year Budget Adjustments and Capital
Improvement Plan
RECOMMENDATION:
That the Board of Port Commissioners adopt Resolution No. 3346 authorizing the Mid-Year Budget
Adjustments for Fiscal Year 2017-18.
BACKGROUND:
The District’s fiscal year extends from July 1 through June 30. The operating budget is an essential
component of the management planning and control process. This budget process is required by the
Governmental Accounting Standards Board, which has jurisdiction over special districts. The concept
of fiscal accountability requires that a government agency justify its actions in the context of budgetary
restrictions on the use of its resources.
The General Manager in collaboration with the Deputy General Manager, the Accounting Manager
and all Department Managers evaluate the income and expense categories of the budget at mid-year
to determine where adjustments may be necessary. Following this analysis, appropriate adjustments
are made to the budget and recommended to the Board for approval.
As a result of this process, cash flows from normal operations are projected at $1,014,000 for the
year. This is $37,000 less than anticipated in the original fiscal year 2017-18 budget. This information
will be discussed in greater detail at the meeting.
Operating Revenue
The operating revenue was increased by $155,000 for a total of $8,258,000. This increase was the
net effect of increases in Parcel Lease Income, Village Offices and Commercial Fish Offloading.
We’ve reduced the revenue for Harbor Village Marina Slip income since the proposed slip rate
increase has not been implemented. The Parcel Lease Income represents the master tenant leases.
This category has increased as a result of re-evaluating Safe Harbor Marinas (Ventura Isle Marina)
and the Sheraton Four Points Hotel. The Village Office category has increased due to the leasing of
previously vacant suites. The Fish Offloading category was increased to reflect the increase in squid
production.
Operating Expenditures
The operating expenses have been increased by $187,000 for a total of $5,780,000 and the Harbor
Patrol expenses have been decreased by $5,000 for a total of $1,354,000. These changes reflect a
net change in the following categories as explained below:
 Total Harbor Patrol wages were increased $15,000 primarily to account for the increased
overtime coverage needed as a result of the Thomas Fire and the related public safety
requirements.
 Boat Maintenance was decreased $20,000 in order to utilize these funds for a higher priority
purchase. Harbor Patrol’s rescue jet skis are no longer safe to operate and need to be
23
replaced. The request to replace these two jet skis has been added to the capital
improvement plan that will be discussed later in this report.
 Building Maintenance was increased $67,000. This was due primarily to refurbishment
modifications that were needed in various Harbor Village office suites.
 Grounds Maintenance was increased $14,000 primarily for supplemental landscaping
needed throughout Harbor Village.
 Professional Services-Legal was increased $15,000. This increase is due primarily to revise
the master tenant option and lease templates.
 Professional Services-Shellfish was increased $45,000 for additional services related to the
VSE 2015 Sea Grant, funded by the District. These services include $28,000 in special legal
services provided by Plauche & Carr and approved by the Board on January 24th; $11,000 in
consultant services provided by Blake Stok; $4,000 in SeaSketch services and $2,000 in
miscellaneous expenses related to public workshops. District staff and VSE partners have
contributed $328,609 in in-kind services. See attachments 5 & 6.
 Professional/Outside Services were increased $24,000 for consulting services to create asbuilt
and concept designs for marketed tenant’s spaces.
 Dredging Related Expenses were increased $10,000 as per the amendment to Richard
Parsons dba R.W.P. Dredging Management’s professional services agreement.
 Content/Web/Paid Social Media was increased $12,000 for services necessary to bring the
District’s website and the Harbor Village website up to ADA compatible standards as
required by law and to continue to maintain the necessary changes to the sites.
Non-Operating Expenditures
The non-operating expenditures were increased $10,000 to correct a calculation error in the original
budget for interest expense related to the Certificates of Participation debt service.
Building Tenant Improvements
There were no changes made to Attachment 3 – Building Tenant Improvements Schedule. It has
been included with the attached schedules because it is specifically addressed in the Mid-Year
Budget Adjustments schedule.
Capital Improvement and Accessibility Improvement Plans
The capital improvement projects decreased by $611,000 and the accessibility improvements
increased by $65,000. Attachment 4 is an adjusted capital improvement and accessibility
improvement plan for fiscal year 17-18. The changes reflected in the attached plan are explained
below:
 Item 4 – Harbor Village Buildings-replace/repair roofs/tiles/gutters – this project has
increased $20,000 to reflect change orders that were necessary for the project.
 Item 5 – National Park Service Building -1691 Building-HVAC system – $10,000 was added
to fiscal year 17-18 as it was necessary to replace one HVAC unit located on the roof of
1691 Spinnaker Drive. This unit is one of five located on the roof of this building servicing
the National Park Service.
 Item 6 – Harbor Village Buildings-paint all exterior walls/trim/facades – a $60,000 design
expense was added to fiscal year 17-18. Staff will retain architectural services to develop a
24
paint scheme to be approved by the Board. The $600,000 for the remainder of the project
has been moved to fiscal year 18-19.
 Item 13 – Harbor – all parking lots-repair as needed/slurry coating – the cost of this project
was reduced by $300,000. The original cost was estimated at $700,000 however the bid
awarded for this project came in significantly less.
 Item 15 – Harbor Village Trash Enclosure Refurbish – this $65,000 project was moved
forward to fiscal year 17-18. Permits for the BS Tap Room buildout require the trash
enclosure located in the parking lot near 1591 Spinnaker building be refurbished for use of
the BS Tap Room and adjacent tenants. This refurbishment was originally on the five year
capital plan to be completed in fiscal year 18-19 for $50,000.
 Item 16 – New Launch Ramp Pay Station – this $20,000 project has been moved forward to
fiscal year 17-18. It has become evident that the equipment no longer functions correctly
and will need to be replaced sooner than originally scheduled. This equipment was originally
on the five year capital plan to be replaced in fiscal year 18-19.
 Item New 25 – New air-conditioning unit – $10,000 was added for necessary HVAC
improvements at 1575 Spinnaker Drive.
 Item New 26 – BS Tap Room – $104,000 for additional utilities to the building – Permits for
the BS Tap Room build-out require improved utilities running to the building. These utilities
include upgrades to electrical, water and sewer.
 Item New 27 – Jet Skis – $30,000 has been added to fiscal year 17-18 for the purchase of
two Jet Skis. The use of Jet Skis by Harbor Patrol plays a vital role in water rescues. It is
hoped that this equipment can be placed in service before the summer months are upon us.
 Item New 28 – $20,000 was added for a seismic building evaluation for GSA including plans
& specs.
 Item ADA-23 – Harbor Village – ADA Restroom Improvements – $65,000 has been added to
retro fit the restrooms located in the 1591 Spinnaker Building for ADA compatibility. The
permits for the BS Tap Room require that these restrooms be retrofitted for ADA
compatibility during the buildout. This set of restrooms was originally on the five year capital
plan to be retrofitted for ADA compatibility in fiscal year 18-19
CONCLUSION:
Construction of Portside Ventura Harbor began in January 2017. This new development will add
$300,000 more to our annual revenues and more as the project develops over the next three years.
District staff managed a Request for Proposals process for two development opportunity sites,
Parcels 5 and 8 in the southwest harbor area. This process lead to the Board’s selection of H. Parker
Hospitality to create new visitor serving uses, an adventure lodge and boutique hotel which has the
potential to increase revenues for the District in the next 4 to 8 years. Although there is much work
needed for the entitlement and permitting of these in-fill parcels, the process has begun to make the
District more economically viable in the future.
Another long term opportunity is the possibility of establishing an offshore commercial aquaculture
operation based from the Ventura Harbor to create economic opportunities for the Port District, the
community and marine stakeholders. The District and its Ventura Shellfish Enterprise (VSE) volunteer
partners are working diligently to complete a $300,000 grant from NOAA through a California Sea
Grant in support of a strategic permitting and planning initiative to facilitate and substantially increase
shellfish farming (Mediterranean Mussels) in Southern California in open federal coastal waters of the
25
Santa Barbara Channel. On November 15th the Board authorized the General Manager to proceed
with the preparation of applications for permits for the VSE project near Ventura Harbor. This involves
extensive coordination with federal and state regulators, development of environmental studies and
preparation of permits. The District is also pursuing two additional grant opportunities to continue
these efforts subsequent to permit submission this year. It is hoped that the VSE project could begin
operations in the next several years.
In 2016 the Board of Port Commissioners approved a lease for BS Taproom which is now fully entitled
and will begin construction in the next two months. Opening is targeted by the end of the calendar
year. This destination restaurant, will replace the vacant Blackbeard’s restaurant space which will add
to the selection of many successful restaurants in the harbor.
As described these are real economic development opportunities for the Port District and the local
economy. Under the leadership of the Board of Port Commissioners, there is a very positive outlook
for the future of the Ventura Harbor.
There are also many improvements being implemented in the harbor. Ventura Isle Marina is in the
pre-permitting process to renovate their 528 slip marina. This slip reconfiguration and replacement
should improve their occupancy levels and revenues. At Harbor Village, the Port District continues to
improve universal access throughout the complex. The beach parking lots and launch ramp parking
areas are being improved for the benefit of the public. The common area around the Lighthouse
building home of Margarita Villa and Village Carousel received a new facelift. This area is the main
entrance into the Ventura Harbor Village Shopping Center.
As the overall economy continues to improve, and revenue generating projects are completed there
will be more resources available to reinvest into the harbor and Harbor Village. The District continues
to strive to offer a first-class harbor for visitors and residents alike.
ATTACHMENTS:
Attachment 1 – Resolution No. 3346 – Adopt Mid-Year Budget Adjustments Fiscal Year 2017-18
Attachment 2 – Mid-Year Budget Adjustments for Fiscal Year 2017-2018
Attachment 3 – Mid-Year Tenant Improvements for Fiscal Year 2017-2018
Attachment 4 – Mid-Year Capital Improvement Projects Adjustments for Fiscal Year 2017-2018
Attachment 5 – VSE – Recap of Grant Expenditures and Direct Costs to the District
Attachment 6 – VSE – Recap of all In-Kind Contributions
Attachment 7 – Mid-Year Budget Cash Flow Projection
26
ATTACHMENT 1 27
ATTACHMENT 1 28
ATTACHMENT 1 29
Adjusted
Actual Budget Actual Budget Budget Adjustment Budget
2015-16 2015-16 2016-17 2016-17 2017-18 2017-18 2017-18 Comments
OPERATING REVENUE
Parcel Lease Income 3,035,000 3,109,538 3,147,292 3,100,000 3,190,000 3,290,000 100,000 Re-evaluated Four Points Hotel and Ventura Isle Marina
Portside Partners Lease 60,000 60,000 240,000 240,000 300,000 300,000 –
Lease appreciation & signing rents 630,676 1,200,000 – 1,200,000 – – –
Dry Storage Income 113,371 97,000 121,467 110,000 120,000 120,000 –
Commercial Fishermen’s Storage 63,694 76,500 77,295 70,000 74,000 74,000 –
Parking Income 71,084 65,000 52,625 70,000 72,000 72,000 –
Misc. Income/Rentals 129,318 101,500 130,409 71,000 96,000 96,000 –
Harbor Village Lease Income
Retail 435,159 410,000 486,018 460,000 485,000 485,000 –
Restaurant 1,011,992 1,048,234 965,000 965,000 1,100,000 1,100,000 –
Offices 606,143 605,000 618,635 630,000 610,000 625,000 15,000 Leased previously vacant suites
Charters 331,577 350,000 357,399 300,000 370,000 370,000 –
Commercial Fishing Premises 102,725 95,000 156,665 130,000 150,000 150,000 –
Fish Offloading 120,000 96,068 118,806 100,000 110,000 190,000 80,000 Offloading increased November & December
Harbor Village Misc. Income 5,360 6,000 31,056 5,500 5,500 5,500 –
Booth/Vendor Income 13,987 10,000 11,198 7,500 7,500 7,500 –
Sponsorships 15,485 16,500 1,600 14,000 14,000 14,000 –
Harbor Event Permits 38,691 40,500 33,667 34,500 29,000 29,000 –
Harbor Village Marina Slip Rentals 923,750 926,000 924,330 910,000 930,000 890,000 (40,000) Proposed rate increase has not yet been implemented
Harbor Village CAM Income 310,271 295,000 336,746 305,000 335,000 335,000 –
Harbor Village Merchants Promo Dues 88,933 90,000 99,621 95,000 105,000 105,000 –
TOTAL OPERATING REVENUE 7,364,000 8,157,822 9,193,063 8,817,500 8,103,000 155,000 8,258,000
% change from previous years actual 13% 4% 13% 20% -12% -10%
% change before special revenues 5% 2% 6% 1% 1% 3%
VENTURA PORT DISTRICT
MID YEAR BUDGET ADJUSTMENTS
FOR FISCAL YEAR 2017-18
Line item adjustments shown in Blue
1/01/2018
2/14/18, Page 1 of 6
ATTACHMENT 2
30
FY17-18 Budget Continued, 2/14/2018 Adjusted
Actual Budget Actual Budget Budget Adjustment Budget
2015-16 2015-16 2016-17 2016-17 2017-18 2017-18 2017-18 Comments
OPERATING EXPENDITURES
Personnel Expenses
Total Wages 1,593,087 1,640,500 1,596,258 1,646,500 1,707,500 1,707,500 –
Other Personnel Expenses
Payroll Taxes & Unemployment 25,185 29,500 33,826 26,000 35,000 35,000 –
Workers Comp Insurance 62,226 63,000 67,528 68,000 69,000 69,000 –
Medical & Life Insurance 216,411 224,000 222,547 224,000 233,000 233,000 –
Optional Benefit Plans 147,563 149,000 141,101 149,000 179,000 179,000 –
Retirement Contributions 381,598 389,500 368,333 378,000 361,500 361,500 –
Totals Other Personnel Exp 832,983 855,000 833,335 845,000 877,500 877,500 –
Total Personnel Expenses 2,426,070 2,495,500 2,429,593 2,491,500 2,585,000 2,585,000 –
% change from previous years actual 1% 1% 0% 0% 6% 6%
General Expenses
Advertising (Public notices) 7,407 6,000 5,679 7,000 7,000 7,000 –
Leasing / Real Estate 14,698 17,000 14,919 17,000 20,000 20,000 –
Port District Open House 3,375 4,000 4,621 4,000 4,000 4,000 –
Auto Mileage & Allowance 13,500 9,660 10,500 11,500 14,000 14,000 –
Auto Equipment & Maint. 20,286 34,500 26,870 32,000 23,000 23,000 –
Bad Debt 18,213 25,000 (12,723) 25,000 18,000 18,000 –
Bank Fees & Other Misc. 12,000 15,000 15,000 9,164 15,000 15,000 –
Building Maintenance 224,550 278,000 237,665 288,000 334,000 401,000 67,000 Village suites refurbishment modifications
Communications 47,738 43,000 48,225 50,000 45,000 45,000 –
Conferences, Meetings & Training 21,547 41,500 27,363 39,000 42,500 42,500 –
Dock & Fish Pier Maint. & Repairs 32,884 49,000 37,048 44,500 44,500 44,500 –
Equipment Rental 27,270 23,500 15,307 21,500 19,500 19,500 –
General Harbor Maintenance 2,500 4,000 2,691 4,000 4,000 4,000 –
General Liability Insurance 265,268 260,000 222,873 224,000 266,000 266,000 –
Grounds Maintenance 136,503 111,000 169,596 154,000 157,000 171,000 14,000 Supplemented landscaping throughout the harbor
Grounds Maint.-Special – – – – 15,000 15,000 –
Phase 3-furnishings — benches, large plant pots, trash cans, etc- These
items were negotiated out of the bid to help bring contract price down
before the bid was accepted
Janitorial Supplies 40,882 60,500 43,711 57,000 61,000 61,000 –
Land/Building Rental Expense 63,694 76,500 71,712 70,000 74,000 74,000 –
Memberships & Subscriptions 20,489 21,500 19,644 23,000 21,500 21,500 –
Office Computer Equip & Related 15,824 20,500 12,186 31,000 49,000 49,000 –
2/14/18, Page 2 of 6
ATTACHMENT 2
31
FY17-18 Budget Continued, 2/14/2018 Adjusted
Actual Budget Actual Budget Budget Adjustment Budget
2015-16 2015-16 2016-17 2016-17 2017-18 2017-18 2017-18 Comments
General Expenses Continued
Office Supplies & Equipment 30,544 30,000 26,515 31,500 31,500 31,500 –
Operating Supplies 24,291 34,000 24,567 30,500 26,500 26,500 –
Other Equipment & Repairs 48,705 46,000 51,172 42,000 45,500 45,500 –
Professional Serv. – Auditing 16,861 20,000 18,000 35,000 35,000 35,000 –
Professional Serv. – Legal 236,150 245,000 248,083 225,000 250,000 265,000 15,000 Develop new master option & lease templates
Professional Serv. – Shellfish – – 36,521 40,000 72,000 117,000 45,000
Plauche Carr-$48k; Dudek-9% of grant $10k + $20k; Sea Sketch/permit$16k;
Blake Stok-$21k; Misc expenses $2k – These expenses are not
recovered by the grant
Professional/Outside Services 304,500 247,266 241,997 320,500 324,000 348,000 24,000 Harbor as-built drawings; restaurant designs
Prof. Serv/Customer Count Study Survey/leased – – – – 35,000 35,000 –
Prof. Serv/Downtown Trolley Partnership 24,000 24,000 24,000 24,000 25,000 25,000 –
Uniforms & Tool Allowances 13,029 17,000 13,621 17,500 16,500 16,500 –
Utilities and Trash 314,503 411,500 347,901 378,000 401,500 401,500 –
Dredging Related Expenses 323,728 305,000 219,029 236,000 234,500 244,500 10,000 Increase as per contract negotiations
Total General Expenses 2,263,865 2,541,000 2,218,457 2,497,500 2,731,000 175,000 2,906,000
% change from previous years actual 6% -2% -2% -2% 23% 31%
Marketing & Promotional Expenses
Advertising & Marketing 135,375 134,500 129,665 137,000 140,000 140,000 –
Ad Production/Graphic Design 22,574 22,000 19,971 20,000 20,000 20,000 –
Marketing Conversion Study – 5,000 – 10,000 5,000 5,000 –
Street Event Banners 1,222 1,500 10,500 7,984 2,500 2,500 –
Village Maps/Promotional Materials 14,468 16,500 13,402 15,000 15,000 15,000 –
Certified Rack 2,480 2,500 2,480 2,500 2,500 2,500 –
Tourism Outreach, FAM Tours & Meetings 7,722 9,000 4,585 9,500 9,500 9,500 –
Entertainment & Music 21,319 23,000 21,926 20,000 20,000 20,000 –
Brand Build/Promotions/Campaigns/Events 47,406 63,500 56,058 60,000 50,000 50,000 –
Content/Web/Paid Social Media 13,600 13,286 9,559 10,000 12,000 12,000 24,000 ADA Compatibility for both websites & plug-in updates
Miscellaneous 400 11 43 500 500 500 –
Total Marketing & Promotional Expenses 265,863 286,500 270,673 295,000 277,000 289,000 12,000
% change from previous years actual -1% 0% 2% 3% 2% 7%
TOTAL OPERATING EXPENDITURES 5,323,000 4,955,798 4,918,723 5,284,000 5,593,000 5,780,000 187,000
% change from previous years actual 3% -1% -1% -1% 14% 18%
Operating Cash Flows In (Out) 2,041,000 3,202,024 4,274,340 3,533,500 2,510,000 2,478,000 (32,000)
2/14/18, Page 3 of 6
ATTACHMENT 2
32
FY17-18 Budget Continued, 2/14/2018 Adjusted
Actual Budget Actual Budget Budget Adjustment Budget
2015-16 2015-16 2016-17 2016-17 2017-18 2017-18 2017-18 Comments
NON-OPERATING and OTHER EXPENDITURES
168,000 90,239 57,625 159,500 199,000 194,000 (5,000) See Harbor Patrol budget
Cost of Issuance/Rate resetting premium 91,765 135,600 – – – – –
Amortized Bond Issuance Cost
COP’s Interest Payment 378,787 435,000 451,747 440,000 430,000 440,000 10,000 Correct error on original budget
DBAW Loan#1 Interest Payment $4m 118,263 160,000 – – – – –
DBAW Loan#2 Interest Payment $1.5m 39,703 55,000 – – – – –
Principle Payments on bonds/loans 639,912 640,000 824,700 825,000 830,000 830,000 –
TOTAL NON-OPER. EXPENDITURES 1,593,600 1,358,669 1,334,072 1,424,500 1,459,000 1,464,000 5,000
% change from previous years actual -4% 6% -2% -11% 9% 10%
447,400 1,843,355 2,940,268 2,109,000 1,051,000 1,014,000 (37,000)
Building Tenant Improvements 295,127 285,000 156,835 500,000 392,000 392,000 – See Attached Schedule
Accessibility Improvements 800,000 1,545,793 21,120 1,835,000 500,000 565,000 65,000 See attached Capital Improvement and ADA Accessibility Improvement Plan
Capital Improvements Projects 1,230,000 1,624,047 1,345,000 508,214 3,329,000 2,718,000 (611,000) See attached Capital Improvement and ADA Accessibility Improvement Plan
Annual Cash Flows In(out) after Improvemen (1,867,600) (96,939) 729,426 (1,571,000) (3,170,000) (2,661,000) 509,000
1,867,600 96,939 1,571,000 (729,426) 3,170,000 2,661,000 (509,000)
Projected Unrestricted Reserve Balance 8,000,000$ $ 6,764,000 $9,136,000 $6,429,000 $6,490,000 $ 509,000 $ 6,475,000
DBW Loans refunded as Series 2016 COP’s
Harbor Patrol expenses not funded by
property taxes
Annual Cash Flows In (Out) from normal
operations before any Improvements
Improvements funded through
Unrestricted Improvement Reserve Fund
2/14/18, Page 4 of 6
ATTACHMENT 2
33
FY17-18 Budget Continued, 2/14/2018
Harbor Patrol Department Expenses funded from Property Taxes and Assessments collected by the County of Ventura
Adjusted
Actual Budget Actual Budget Budget Adjustment Budget
2015-16 2015-16 2016-17 2016-17 2017-18 2017-18 2017-18 Comments
1,070,000 1,090,940 1,164,937 1,090,000 1,160,000 1,160,000 –
5% 6% 7% 2% 0% 0%
Harbor Patrol Personnel Expenses
Total Wages 674,000 691,399 663,500 662,420 688,000 703,000 15,000 Increased overtime coverage due to Thomas Fire and related public safety requirements
Payroll Taxes & Unemployment 15,498 15,000 11,808 14,500 16,000 16,000 –
Workers Comp Insurance 107,731 108,000 117,000 116,487 103,000 103,000 –
Medical & Life Insurance 52,910 50,500 53,450 61,500 62,000 62,000 –
Optional Benefit Plans 43,707 45,000 40,865 45,000 51,000 51,000 –
Retirement Contributions 117,226 117,000 122,500 127,682 116,000 116,000 –
Total Harbor Patrol Personnel Exp 1,028,471 1,009,500 1,012,712 1,024,000 1,036,000 1,051,000 15,000
% change from previous year actual 3% -3% -2% 1% 2% 4%
Harbor Patrol Other Expenses
Uniforms 16,278 18,000 12,603 13,000 13,000 13,000 –
Oil & Fuel Expense 22,987 34,000 18,805 34,000 34,000 34,000 –
Operating Supplies & Expense 30,929 36,000 27,533 35,000 35,000 35,000 –
Boat Maintenance 29,045 65,000 80,275 60,000 140,000 120,000 (20,000) Defer Fireboat shock absorbing seats in order to replace needed personal water craft – see capital improvements
Auto Equip & Maint. 8,500 4,499 6,844 8,500 8,500 8,500 –
Conferences & Training 4,392 4,000 4,639 5,000 7,500 7,500 –
Summer Lifeguard Services 44,368 59,000 59,151 65,000 80,000 80,000 –
Professional Services 4,000 210 – 5,000 5,000 5,000 –
Total Harbor Patrol Other Expenses 152,708 228,500 209,850 225,500 323,000 (20,000) 303,000
% change from previous year actual -17% 20% 37% -1% 54% 44%
Total Harbor Patrol Expenses 1,181,179 1,238,000 1,222,562 1,249,500 1,359,000 1,354,000 (5,000)
0% 1% 4% 1% 11% 11%
(168,000) (90,239) (57,625) (159,500) (199,000) 5,000 (194,000)
Expenditures remaining after Property Tax
Revenues were applied are funded from
Operating Revenues
Property Taxes and Assessments
from County
2/14/18, Page 5 of 6
ATTACHMENT 2
34
FY17-18 Budget Continued, 2/14/2018
Expenditures funded by Grants and Special Funding
Adjusted
Actual Budget Actual Budget Budget Adjustment Budget
2015-16 2015-16 2016-17 2016-17 2017-18 2017-18 2017-18 Comments
Grants and Special Funding
NOAA Grant-Shellfish Aquaculture-2015 49,549 50,000 60,214 65,000 150,000 150,000 –
DBAW Grants-abandon vessel & vessel turn-in 6,300 5,500 21,910 14,000 5,000 5,000 –
DBAW Grants-Boat Equipment 59,500 – 45,557 55,000 15,000 15,000 –
DBAW Grant-Training Expense Reimbursemen – 10,000 – 10,000 10,000 10,000 –
DBAW Grants-Launch Ramp Slope 31,281 – – – – – –
TOTAL GRANTS & SPECIAL FUNDING 87,130 125,000 127,681 144,000 180,000 180,000 –
Projects, Equipment and Training Expenses
NOAA Grant-Shellfish Aquaculture-2015 49,549 50,000 60,214 65,000 150,000 150,000 –
Vessel Salvage-Abandoned and Turn-in 6,300 5,500 21,910 14,000 5,000 5,000 –
Boat Engines & Equipment for new boat 59,500 – 45,557 55,000 15,000 15,000 –
Harbor Patrol Training 10,000 – 10,000 – 10,000 10,000 –
Renovate Launch Ramp Slope 31,281 – – – – – –
TOTAL PROJECTS & EQUIPMENT 125,000 87,130 127,681 144,000 180,000 180,000 –
2/14/18, Page 6 of 6
ATTACHMENT 2
35
FY17-18 Building Tenant Improvements
Building
Square
Footage Improvements Cost
1559 Spinnaker Dr #109 1,380 Buildout new retail space from downsized premises 25,000
1583 Spinanker Dr #101 3,764 Contribution to restroom refurbish 10,000
1591 Spinnaker Dr #115 1,537 Kitchen/Plumbing/Electrical/Expansion as per Lease 350,000
All Projects
Architectural Engineering, Project Management &
Contingency – 20% (rounded)** 7,000
TOTAL 392,000 $
** The 20% of architectural engineering management is not calculated on the $350,000 for 1591 Spinnaker Drive #115.
The total contractual TI obligation for 1591 Spinnaker Drive #115 is $350,000.
Revised 6/28/17
ATTACHMENT 3 36
MID YEAR ADJUSTMENTS – 2/14/2018 Fiscal Yr Fiscal Yr Fiscal Yr Fiscal Yr Fiscal Yr
Item # Project Location/Description 17-18 18-19 19-20 20-21 21-22
1 National Park Service Bldg – refurbish chair elevator 15,000
2 Harbor Village Bldgs – refurbish elevators 125,000 110,000
3 Harbor Village Window Replacement 145,000
4 Harbor Village Bldgs-replace/repair roofs/tiles/gutters – increase $20,000 FY18- for change orders 680,000 1,000,000 1,500,000
5 National Park Service Bldg – 1691 Bldg – HVAC system – add $10,000 FY18 10,000 100,000
6 Harbor Village Bldgs – paint all exterior walls/trim/facades – design expense FY18; defer$600,000 paint to FY19 60,000 600,000
7 Dry Storage Lot – replace/repair fencing 20,000
8 Fish Pier – resurface as needed 400,000 400,000
9 Fish Pier Crane #1 – replace aging crane 150,000
10 District Headquarter – replace Mintenance and Patrol vehicles 51,000 65,000 40,000
11 District Headquarters – replace HVAC condenser unit system 20,000
12 District Headquarters – emergency generator 70,000
13 Harbor – all parking lots-repair as needed/slurry coating – reduce by $300,000 per contract, orig was $700,000 400,000
14 Harbor Village Entrance Feature Revitalization & Wayfinding 250,000
15 Harbor Village Trash Enclosure – refurbish – increase $65,000 FY18, remove $50,000 from FY19 65,000 –
16 New Launch Ramp Pay Station – increase $20,000 FY18, remove $20,000 from FY19 20,000 –
17 Paid Parking Equipment and Infrastructure 25,000 250,000
18 Village Marina Renovation-Docks D,G,&H 4,400,000 75,000
19 Harbor Cove & Surfers Knoll – public showers refurbishment 25,000
20 Harbor Cove & Surfers Knoll – Brick Wall replacement 20,000 300,000
21 Harbor Village-Marketing/Marina office – HVAC System 18,000
22 1567 Carousel Building-retro-fit for future use 300,000
New 25 New air-conditioning unit 1575 Spinnaker Drive (shared cost with tenant) 10,000
New 26 BS Tap Room – Increase the utilities (electrical, water, sewer) to the building 104,000
New 27 Jet Skis – replace two jet skis for patrol safety 30,000
New 28 Seismic evaluation with plans/specs for GSA buildings – 1491 Spinnaker and 1691 Spinnaker 20,000
ADA-22 Carousel Courtyard Revitalization & Phase 3 ADA Accessibility 500,000
ADA-23 Harbor Village – ADA Restroom Improvements – add $65,000 FY18 – 1591 restrooms 65,000 75,000 275,000 225,000
ADA-24 Harbor Village – ADA Staircases – stainless steel hand rails 90,000
2,718,000 5,315,000 1,850,000 1,290,000 700,000
565,000 165,000 275,000 225,000 –
3,283,000 5,480,000 2,125,000 1,515,000 700,000
4,400,000
3,283,000 1,080,000 2,125,000 1,515,000 700,000
Capital Improvements and ADA Improvements Plan
Summary of Five Year Projection
Special Funding for Village Marina Dock Renovation (#18 above)
TOTAL CAPITAL IMPROVEMENTS & ADA IMPROVEMENTS WITH FUNDING
Total Capital Improvement Plan
Total ADA Improvement Plan
TOTAL CAPITAL IMPROVEMENTS & ADA IMPROVEMENTS
Revised 2/14/18
ATTACHMENT 4
37
Ventura Shelfish – Recap
Grant Funding
Grant Billed Remaining Comments
Scott Lindell-Salary/Bene 19,920.00 19,920.00 –
Scott Lindell-Travel 5,000.00 2,368.85 2,631.15
Plauche Carr-Legal 25,000.00 25,000.00 – Contract for $30,000 ($5 + $25k)
(only $25k in grant)
Dudek 202,550.00 122,101.60 80,448.40
Expendables
Coastal Marine-Website 2,640.00
Cyborg Copies 32.33
2,672.33 12,000.00 9,327.67
$ 172,062.78 264,470.00 $ 92,407.22 $
Reimbursement requested 107,205.48 $
Amount reimbursed to date 107,205.48 $
$ –
Direct costs to District
Contract Billed Remaining
Plauche-special 23,500.00 26,253.67 (2,753.67) Contract $23,500 ($8.5k + $15k)
Plauche-special 28,000.00 28,000.00 – Contract $28,000
Dudek 9% of grant 18,229.50 10,988.57 7,240.93
Dudek – Amend 2&3 15,065.00 15,053.75 11.25
Blake Stok 20,880.00 14,555.00 6,325.00 Contract $20,880
($7.5k+$3.28k+$2.4k+$7.7k)
Seasketch-UCSB 1,000.00 1,000.00 –
Seasketch-UCSB 10,966.20 10,966.20 –
Seasketch-UCSB 4,974.00 4,974.00 –
Four Points – Meetings na 1,760.10
Cyborg Copies na 310.86
$ 85,862.15 122,614.70 $ $ 38,823.51
Revised 2/09/2018
Ventura Port District
Ventura Shellfish Enterprise
ATTACHMENT 5 38
Recap of all In-Kind Contributions
Actual
Billed
Ashworth, Ev & Brooke 135,008
Bush, Doug 54,910
Parsons, Richard 21,450
Santschi, Linda 35,250
Imondi, Ralph 35,250
Mackay, Jonathan 5,705
Pendleton, Brian 41,037
$328,609
Grant Year 1 & Year 2 $325,220
Remaining -$3,389
Revised 2/09/2018
Ventura Port District
Ventura Shellfish Enterprise
ATTACHMENT 6 39
2014-15 2015-16 2016-17 2017-18 2018-19 2019-20 2020-21 2021-22 2022-23 2023-24
Actual Actual Actual forecasted forecasted forecasted forecasted forecasted forecasted forecasted
Cash Flows In (Out) from normal operations before any
Improvements $ 950,000 $ 1,844,000 $ 2,940,000 $ 1,014,000 $ 995,000 $ 988,000 $ 936,000 $ 1,261,000 $ 1,260,000 $ 1,234,000
Significant Assumptions –
Cash Flow In – Proceeds from Village Marina Renovation Loan 4,400,000
Cash Flow Out – New Debt Service-Village Marina Renovation Loan (320,000) (320,000) (320,000) (320,000) (320,000)
Cash Flow Out – Tenant Improvements (164,000) (295,000) (157,000) (392,000) (50,000) (50,000) (50,000) (50,000) (50,000) (50,000)
Cash Flow Out – Accessibility Enhancements (118,000) (1,546,000) (21,000) (565,000) (165,000) (275,000) (225,000) – – –
Cash Flow Out – Capital Improvements as per Five Year Plan Projection (1,624,000) (202,000) (508,000) (2,718,000) (5,315,000) (1,850,000) (1,290,000) (700,000) (500,000) (500,000)
Improvements that will need to be funded through Unrestricted
Improvement Reserves – – (96,000) (2,661,000) (135,000) (1,507,000) (949,000) – – –
Cash Flow In after Improvements are completed 466,000 729,000 191,000 390,000 364,000
2014-15 2015-16 2016-17 2017-18 2018-19 2019-20 2020-21 2021-22 2022-23 2022-23
Forecasted Unrestricted Reserve Balances Actual Actual Actual forecasted forecasted forecasted forecasted forecasted forecasted forecasted
Forecasted Reserves at beginning of each fiscal year 5,650,000 7,704,000 8,003,000 9,136,000 6,475,000 6,340,000 4,833,000 3,884,000 4,075,000 4,465,000
Improvements funded from Improvement Reserves (96,000) – (2,661,000) – (135,000) (1,507,000) (949,000) – – –
Cash Flow In after Improvements are completed 470,000 729,000 – – – – 191,000 – 390,000 364,000
Cash Flow In from Grant fund reimbursements 1,584,000 37,500 87,000 – – – – – – –
Forecasted Unrestricted Reserves at end of year 7,704,000 7,645,500 8,819,000 6,475,000 6,340,000 4,833,000 3,884,000 4,075,000 4,465,000 4,829,000
Total All Unrestricted Reserves Forecasted at June 30 each year 7,704,000 7,645,500 8,819,000 6,475,000 6,340,000 4,833,000 3,884,000 4,075,000 4,465,000 4,829,000
2014-15 2015-16 2016-17 2017-18 2018-19 2019-20 2020-21 2021-22 2022-23 2023-24
Actual Actual Actual forecasted forecasted forecasted forecasted forecasted forecasted forecasted
TOTAL Unrestricted Reserves Forecasted at June 30 each year 7,704,000 8,003,000 9,136,000 6,475,000 6,340,000 4,833,000 3,884,000 4,075,000 4,465,000 4,829,000
Reserve Policy Minimum Balance 40% of Expenses at June 30 each yea 2,960,000 2,910,000 3,030,000 3,520,000 3,530,000 3,670,000 3,900,000 3,980,000 4,150,000 4,320,000
Unrestricted Capital Improvement Reserves at June 30 each year 4,794,000 5,043,000 6,106,000 2,955,000 2,810,000 1,163,000 (16,000) 95,000 315,000 509,000
As outlined below, with the proposed expenditures the 40% reserve balance is maintained and the unrestricted Improvement balance remains favorable.
VENTURA PORT DISTRICT
HISTORICAL
& PROJECTED REVENUE AND EXPENSE CASH FLOWS
Minimum Unrestricted Reserves at 40% of Operating Expenses
Includes Village Dock Replacement of $4.4m with New Debt Service (20 years
@ 4%)
Revised 2/14/2018, Page 1 of 2
ATTACHMENT 7
40
2014-15 2015-16 2016-17 2017-18 2018-19 2019-20 2020-21 2021-22 2022-23 2023-24
Actual Actual Actual forecasted forecasted forecasted forecasted forecasted forecasted forecasted
Operating Revenue 7,467,000 7,131,400 7,754,000 7,958,000 8,276,000 8,607,000 8,951,000 9,309,000 9,681,000 10,068,000
Portside Partners-SRP minimum rents 60,000 60,000 240,000 300,000 300,000 300,000 450,000 600,000 620,000 620,000
Onetime-VIM appreciation rent & Portside Harbor Option Fee 1,200,000 631,000
% Increase / -Decrease -1% 5% 4% 3% 4% 4% 4% 4% 4% 4%
Non-Operating Revenue (Includes prop taxes) 1,042,800 1,091,000 1,165,000 1,160,000 1,183,000 1,207,000 1,231,000 1,256,000 1,281,000 1,307,000
% Increase / -Decrease 5% 5% 7% 0% 2% 2% 2% 2% 2% 2%
Total Revenue 8,234,200 9,249,000 10,359,000 9,418,000 9,759,000 10,114,000 10,632,000 11,165,000 11,582,000 11,995,000
% Increase / -Decrease 0.0% 12.3% 12.0% -9.1% 3.6% 3.6% 5.1% 5.0% 3.7% 3.6%
Operating Expenses (excludes depreciation)
Operating Expenses 4,582,000 4,632,000 4,700,000 5,535,500 5,812,000 6,103,000 6,408,000 6,728,000 7,064,000 7,417,000
Harbor Patrol Expenses 1,184,900 1,181,000 1,223,000 1,354,000 1,422,000 1,493,000 1,568,000 1,646,000 1,728,000 1,814,000
Harbor dredging & related expense 324,000 227,700 219,000 244,500 260,000 260,000 450,000 260,000 260,000 260,000
Total Operating Expenses 5,994,600 6,137,000 6,142,000 7,134,000 7,494,000 7,856,000 8,426,000 8,634,000 9,052,000 9,491,000
% Increase / -Decrease -6.0% 1.1% 1.5% 17.8% 5.0% 5.0% 5.0% 5.0% 5.0% 5.0%
Non-operating and Other Expenses
Principle/Interest & deferred refunding 1,289,600 1,268,000 1,277,000 1,270,000 1,270,000 1,270,000 1,270,000 1,270,000 1,270,000 1,270,000
Total Non-operating expenses 1,289,600 1,268,000 1,277,000 1,270,000 1,270,000 1,270,000 1,270,000 1,270,000 1,270,000 1,270,000
% Increase / -Decrease 0.8% -1.7% 0.7% -0.5% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0%
Total all Expenses 7,284,200 7,405,000 7,419,000 8,404,000 8,764,000 9,126,000 9,696,000 9,904,000 10,322,000 10,761,000
% Increase / -Decrease -3.4% 1.7% 0.2% 13.3% 4.3% 4.1% 6.2% 2.1% 4.2% 4.3%
Cash Flows In (Out) from normal operations before any
Improvements $ 950,000 $ 1,844,000 2,940,000$ $ 1,014,000 $ 995,000 $ 988,000 $ 936,000 $ 1,261,000 $ 1,260,000 $ 1,234,000
Note: Revenues generated from grants are not included in the Revenue category
VENTURA PORT DISTRICT
HISTORICAL
& PROJECTED CASH FLOWS
Minimum Unrestricted Reserves at 40% of Operating Expenses
Revised 2/14/2018, Page 2 of 2
ATTACHMENT 7
41

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