July 1, 2020
VENTURA PORT DISTRICT
BOARD OF PORT COMMISSIONERS
Chris Stephens, Chairman
Brian Brennan, Vice Chairman
Jackie Gardina, Secretary
Everard Ashworth, Commissioner
Michael Blumenberg, Commissioner
Brian D. Pendleton, General Manager
Todd Mitchell, Business Operations Manager
Andy Turner, Legal Counsel
Jessica Rauch, Clerk of the Board
PORT COMMISSION AGENDA
TELECONFERENCE
JULY 1, 2020
6 TELECONFERENCE LOCATIONS
VENTURA PORT DISTRICT OFFICE
1603 ANCHORS WAY DRIVE
VENTURA, CA 93001
IN ACCORDANCE WITH THE CALIFORNIA GOVERNOR’S EXECUTIVE STAY AT HOME ORDER AND THE COUNTY OF VENTURA HEALTH OFFICER DECLARED LOCAL HEALTH EMERGENCY AND BE WELL AT HOME ORDER RESULTING FROM THE NOVEL CORONAVIRUS, THE VENTURA PORT DISTRICT ADMINISTRATION BUILDING IS CLOSED TO THE PUBLIC. THIS MEETING IS BEING HELD IN ACCORDANCE WITH THE STATE EMERGENCY SERVICES ACT, THE GOVERNOR’S EMERGENCY DECLARATION, AND THE GOVERNOR’S EXECUTIVE ORDER NO. 25-20 ISSUED ON MARCH 12, 2020 TO ALLOW ATTENDANCE BY MEMBERS OF THE PORT COMMISSION BY TELECONFERENCE IN FULL COMPLIANCE WITH THE BROWN ACT.
PUBLIC PARTICIPATION OPTIONS
- Join a Zoom meeting LIVE:
https://us02web.zoom.us/j/83413500368
Meeting ID: 834 1350 0368
1-669-900-6833
1-877-853-5257
- If you do not wish to speak but would like to submit a written comment on a specific agenda item, do so via email by 4:00PM on the day of the meeting. Please submit your comment to the Clerk of the Board at jrauch@venturaharbor.com. When sending an email, please indicate in the Subject Line, the Agenda item. Your email will be read by the Clerk or attached to the minutes.
- If you wish to speak on a specific agenda item when watching the live Zoom meeting, please email the Clerk of the Board at jrauch@venturaharbor.com by 4:00PM on the day of the meeting so you can participate appropriately.
Attendees can dial *9 or use the ‘raise hand’ function in Zoom if they would like to speak during public comment periods.
CALL TO ORDER: By Chairman Chris Stephens.
ROLL CALL: By the Clerk of the Board.
PUBLIC COMMUNICATIONS (3 minutes)
The Public Communications period is set aside to allow public testimony on items only on the Closed Session Agenda. Each person may address the Commission for up to three minutes or at the discretion of the Chair. Attendees can dial *9 or use the ‘raise hand’ function in Zoom if they would like to speak during public comment periods.
CLOSED SESSION AGENDA (1 hour 25 minutes)
See Attachment to Agenda-Closed Session Conference with Legal Counsel.
CALL TO ORDER: By Chairman Chris Stephens.
PLEDGE OF ALLEGIANCE: By Chairman Chris Stephens.
ROLL CALL: By the Clerk of the Board.
ADOPTION OF AGENDA (3 minutes)
Consider and approve, by majority vote, minor revisions to agenda items and/or attachments and any item added to or removed/continued from the Port Commission’s agenda. Administrative Reports relating to this agenda and materials related to an item on this agenda submitted after distribution of the agenda packet are available for public review at the Port District’s office located at 1603 Anchors Way Drive, Ventura, CA during business hours as well as on the District’s website – www.venturaharbor.com.
APPROVAL OF MINUTES (3 minutes)
The Minutes of the June 17, 2020 Regular Meeting will be considered for approval.
PUBLIC COMMUNICATIONS (3 minutes)
The Public Communications period is set aside to allow public testimony on items not on today’s agenda. Each person may address the Commission for up to three minutes or at the discretion of the Chair. Attendees can dial *9 or use the ‘raise hand’ function in Zoom if they would like to speak during public comment periods.
CLOSED SESSION REPORT (3 minutes)
Closed Sessions are not open to the public pursuant to the Brown Act. Any reportable actions taken by the Commission during Closed Session will be announced at this time.
BOARD COMMUNICATIONS (5 minutes)
Port Commissioner’s may present brief reports on port issues, such as seminars, meetings and literature that would be of interest to the public and/or Commission, as a whole. Port Commissioner’s must provide a brief summary and disclose any discussions he or she may have had with any Port District Tenants related to Port District business.
STAFF AND GENERAL MANAGER REPORTS (5 minutes)
Ventura Port District Staff and General Manager will give the Commission updates on important topics or items of general interest if needed.
LEGAL COUNSEL REPORT (5 minutes)
Legal Counsel will report on progress of District assignments and any legislative or judicial matters.
PROCLAMATION HONORING RICHARD PARSONS
CONSENT AGENDA: (5 minutes)
Matters appearing on the Consent Calendar are expected to be non-controversial and will be acted upon by the Board at one time, without discussion, unless a member of the Board or the public requests an opportunity to address any given item. Approval by the Board of Consent Items means that the recommendation is approved along with the terms set forth in the applicable staff reports.
A) Approval of a Professional Services Agreement with Carpi & Clay, Inc.
Recommended Action: Roll Call Vote.
That the Board of Port Commissioners approve a Professional Services Agreement with Carpi & Clay, Inc. in the amount of $60,000 to provide the District with Federal Advocacy Services from July 1, 2020 to June 30, 2021.
B) Approval of a Professional Services Agreement with Swift Chip, Inc.
Recommended Action: Roll Call Vote.
That the Board of Port Commissioners approve a Professional Services Agreement with Swift Chip, Inc. not to exceed $115,000 to provide Information Technology services from July 1, 2020 to June 30, 2021.
C) Termination of Current Lease Agreement and Approval of New Office Lease Agreement for Ken Caparoni dba State Farm Agent
Recommended Action: Roll Call Vote.
That the Board of Port Commissioners:
- Approve the termination of a Lease Agreement, dated July 1, 2019, for the premises located at 1583 Spinnaker Drive #210, consisting of 637 square feet; and
- Approve a new Office Lease Agreement for the premises located at 1583 Spinnaker Drive #210, consisting of 787 square feet between the Ventura Port District dba Ventura Harbor Village and Ken Caparoni dba State Farm Agent for a three-year term with a three-year option with tenant improvements.
D) Approval of New Office Lease Agreement for Gabriella Navarro Busch
Recommended Action: Roll Call Vote.
That the Board of Port Commissioners approve a new Office Lease Agreement between the Ventura Port District dba Ventura Harbor Village and Gabriella Navarro Busch for the premises located at 1575 Spinnaker Drive #204A&B consisting of a total of 1,686 square feet for a five (5) year term with a four (4) year option.
- Approval of Notice of Completion for the Ventura Harbor Village Commercial Dock Replacement Project
Recommended Action: Roll Call Vote.
That the Board of Port Commissioners adopt Resolution No.3393:
- Accepting the work of Bellingham Marine Industries (BMI) for the Ventura Harbor Village Commercial Dock Replacement Project.
- Authorizing the filing of a Notice of Completion with the Ventura County Recorder.
STANDARD AGENDA:
1) Draft Navigation Risk Assessment for the Proposed Ventura Shellfish Enterprise Project
Recommended Action: Informational.
That the Board of Port Commissioners receive an informational report on the draft Navigation Risk Assessment for the proposed aquaculture project referred to as the Ventura Shellfish Enterprise.
2) Adoption of Resolution No. 3394 Extending the COVID-19 Ventura Harbor Rental Abatement and Deferment Program
Recommended Action: Roll Call Vote.
That the Board of Port Commissioners adopt Resolution No. 3394 extending the COVID-19 Ventura Harbor Rental Abatement and Deferment Program, which will allow for the abatement or deferment of all rental payments for those Harbor Master Tenants and Harbor Village Tenants who have been directly impacted by the COVID-19 Pandemic on a monthly basis for repayment of deferred rents within six months after all applicable government emergency orders are rescinded, no sooner than March 2021.
3) Approval of Portside Partners Loan Extension
Recommended Action: Roll Call Vote.
That the Board of Port Commissioners:
- Approve a loan extension for the Portside Partners project; and
- Authorize the General Manager to execute such documents as may be necessary after review and approval by General Counsel.
4) Approval of the FY2020-2021 Final Budget and Five-Year Capital Improvement Plan
Recommended Action: Roll Call Vote.
That the Board of Port Commissioners:
- Adopt Resolution No. 3395, approving the Fiscal Year 2020-2021 Ventura Port District Budget and Five-Year Capital Improvement Plan;
- Adopt Resolution No. 3396, establishing the Salary Schedule for Non-represented Employees for the Fiscal Year 2020-2021.
- Implement a salary freeze and hiring freeze for FY20-21. The MOU with SEIU for Full-Time Harbor Patrol Officers will not be affected by the salary freeze.
ADJOURNMENT
This agenda was posted on Friday, June 26, 2020 by 5:00 p.m. at the Port District Office and online at www.venturaharbor.com – Port District Business – Meetings and Agendas.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Ventura Port District at (805) 642-8538. Notification 48 hours before the meeting will enable the District to make reasonable arrangements to ensure accessibility. (28 CFR 35.102.35.104 ADA Title II)
ATTACHMENT TO PORT COMMISSION AGENDA
CLOSED SESSION CONFERENCE WITH LEGAL COUNSEL
WEDNESDAY, JULY 1, 2020
- Conference with Real Property Negotiators – Per Government Code Section 54956.8:
| a) Property:
Negotiating Parties:
Under Negotiation: |
1431 – 1691 Spinnaker Drive
Brian Pendleton, Todd Mitchell, Andy Turner All Ventura Harbor Village Tenants COVID-19 Ventura Harbor Rental Abatement and Deferment Program |
| b) Property:
Negotiating Parties:
Under Negotiation: |
Parcels 10A, 4, 9, 7, 15, 16, 18, 2, 3, 1, 19,
3A1, 3A2, 3A4, 20, 17, 6 Brian Pendleton, Todd Mitchell, Andy Turner All Master Tenants COVID-19 Ventura Harbor Rental Abatement and Deferment Program |
| c) Property:
Negotiating Parties:
Under Negotiation: |
1583 Spinnaker Drive #210
Brian Pendleton, Todd Mitchell, Andy Turner Ken Caparoni dba State Farm Agent Termination of Current Office Lease Agreement and Terms of New Office Lease Agreement (Verbal Report) |
| d) Property:
Negotiating Parties:
Under Negotiation: |
1575 Spinnaker Drive #204A&B
Brian Pendleton, Todd Mitchell, Andy Turner Gabriella Navarro Busch Terms of New Office Lease Agreement (Verbal Report) |
| e) Property:
Negotiating Parties:
Under Negotiation: |
Parcel 20
Brian Pendleton, Todd Mitchell, Andy Turner Derecktor Marine Holdings LLC Terms of Approval of Assignment of Lease |