November 16, 2022
VENTURA PORT DISTRICT
BOARD OF PORT COMMISSIONERS
Chris Stephens, Chair
Michael Blumenberg, Vice-Chair
Brian Brennan, Secretary
Jackie Gardina, Commissioner
Anthony Rainey, Commissioner
Brian D. Pendleton, General Manager
Todd Mitchell, Sr. Business Operations Manager
Andy Turner, Legal Counsel
Jessica Rauch, Clerk of the Board
REGULAR MEETING
WEDNESDAY, NOVEMBER 16, 2022
VENTURA PORT DISTRICT OFFICE
1603 ANCHORS WAY DRIVE
VENTURA, CA 93001
CLOSED SESSION – 5:30PM
OPEN SESSION – 6:00PM
PUBLIC PARTICIPATION OPTIONS – VIRTUAL VIEWERSHIP ONLY
WATCH THE MEETING LIVE
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SUBMIT PUBLIC COMMENT VIA EMAIL
If you will not be participating in person but would like to submit a written comment on a specific agenda item, please do so via email by 4:00PM on the day of the meeting. Please submit your comment to the Clerk of the Board at jrauch@venturaharbor.com.
When sending an email, please indicate in the subject line, the agenda item number (i.e. General Public Comment or Consent Item A). Written comments should be no more than 1000 characters in length. Written comments will be distributed to the Commissioners and will be posted as a supplemental packet on the District’s website at https://venturaharbor.com/board-meetings-minutes/.
CLOSED SESSION BEGINS AT 5:30PM
CALL TO ORDER: By Chair Chris Stephens.
ROLL CALL: By the Clerk of the Board.
PUBLIC COMMUNICATIONS (3 minutes)
The Public Communications period is set aside to allow public testimony on items only on the Closed Session Agenda. Each person may address the Commission for up to three minutes or at the discretion of the Chair.
CLOSED SESSION AGENDA
- Conference with Labor Negotiators per Government Code Section 54957.6 and 54957.6(b).
ADJOURNMENT
OPEN SESSION BEGINS AT 6:00PM
CALL TO ORDER: By Chair Chris Stephens.
PLEDGE OF ALLEGIANCE: By Chair Chris Stephens.
ROLL CALL: By the Clerk of the Board.
ADOPTION OF AGENDA (3 minutes)
Consider and approve, by majority vote, minor revisions to agenda items and/or attachments and any item added to or removed/continued from the Port Commission’s agenda. Administrative Reports relating to this agenda and materials related to an item on this agenda submitted after distribution of the agenda packet are available for public review at the Port District’s office located at 1603 Anchors Way Drive, Ventura, CA during business hours as well as on the District’s website – www.venturaharbor.com.
APPROVAL OF MINUTES (3 minutes)
The Minutes of the October 19, 2022 Regular Meetings will be considered for approval.
PUBLIC COMMUNICATIONS (3 minutes)
The Public Communications period is set aside to allow public testimony on items not on today’s agenda. Each person may address the Commission for up to three minutes or at the discretion of the Chair.
CLOSED SESSION REPORT (3 minutes)
Closed Sessions are not open to the public pursuant to the Brown Act. Any reportable actions taken by the Commission during Closed Session will be announced at this time.
BOARD COMMUNICATIONS (5 minutes)
Port Commissioner’s may present brief reports on port issues, such as seminars, meetings and literature that would be of interest to the public and/or Commission, as a whole. Port Commissioner’s must provide a brief summary and disclose any discussions he or she may have had with any Port District Tenants related to Port District business.
STAFF AND GENERAL MANAGER REPORTS (5 minutes)
Ventura Port District Staff, Legal Counsel and General Manager will give the Commission updates on important topics or items of general interest if needed.
PROCLAMATION HONORING JOHN COLLINS FOR HIS 33 YEARS OF SERVICE TO THE VENTURA PORT DISTRICT (10 minutes)
CONSENT AGENDA: (5 minutes)
Matters appearing on the Consent Calendar are expected to be non-controversial and will be acted upon by the Board at one time, without discussion, unless a member of the Board or the public requests an opportunity to address any given item. Approval by the Board of Consent Items means that the recommendation is approved along with the terms set forth in the applicable staff reports.
A) Approval of a Professional Services Agreement with Rasmussen & Associates for Architectural Services
Recommended Action: Voice Vote.
That the Board of Port Commissioners approve a Professional Services Agreement with Rasmussen & Associates in the amount of $50,000 for the design, permitting, bid support, and construction management of the interior remodel of 1559 Spinnaker Drive, Suites #205 a/b/c.
B) Adoption of Resolution No. 3459 Accepting the Work of JTEC Corporation, Inc. for the Ventura Harbor Village Wayfinding Signage Project
Recommended Action: Roll Call Vote.
That the Board of Port Commissioners adopt Resolution No. 3459:
a) Accepting the work of JTEC Corporation, Inc. for the Ventura Harbor Village Wayfinding Signage Project; and
b) Authorize staff to prepare and record a Notice of Completion with the Ventura County Recorder.
C) Approval of Second Amendment to a Professional Services Agreement with Rincon Consultants, Inc. for Dredging Support Services
Recommended Action: Voice Vote.
That the Board of Port Commissioners approve the Second Amendment to a Professional Services Agreement with Rincon Consultants, Inc. to increase the compensation to $85,000 for maintenance dredging environmental consulting and monitoring services.
D) Quarterly Update on the Ventura Port District Five-Year Objectives
Recommended Action: Voice Vote.
That the Board of Port Commissioners receive and file the quarterly update on the Ventura Port District Five-Year Objectives.
E) Approval of 2023 Port Commission Meeting Schedule
Recommended Action: Voice Vote.
That the Board of Port Commissioners approve the 2023 Port Commission meeting schedule.
F) Acceptance of Bid for the Procurement of Electric Vehicle Charging Units
Recommended Action: Voice Vote.
That the Board of Port Commissioners accept the bid from EV Gateway in the amount of $110,524.56 for the procurement of 25 Electric Vehicle Commercial Charging Stations.
G) Approval of New Office Lease Agreement with American Pacific Mortgage for 1583 Spinnaker Drive #213
Recommended Action: Voice Vote.
That the Board of Port Commissioners approve a new Office Lease Agreement between the Ventura Port District dba Ventura Harbor Village and American Pacific Mortgage for the premises located at 1583 Spinnaker Drive #213, consisting of a total of 791 square feet for a two-year term with two three-year options.
STANDARD AGENDA:
1) Consideration of Ventura Harbor Parking Management Plan
Recommended Action: Voice Vote.
That the Board of Port Commissioners:
a) Authorize the General Manager to prepare in cooperation with the City of Ventura, a Ventura Harbor Parking Management Plan Agreement between the two parties for Spinnaker Drive.
b) Authorize the General Manager to prepare all necessary applications for the Ventura Harbor Parking Management Plan including a Coastal Development Permit (CDP) to be submitted upon approval of the Ventura Harbor Parking Management Plan Agreement by both parties.
2) Nomination of a Ventura Local Agency Formation Commissioner and Alternate Representing Special Districts
Recommended Action: Voice Vote.
That the Board of Port Commissioners consider the nomination of one Special District Regular Member and one Special District Alternate Member for the Ventura LAFCo Commission.
3) Adoption of Resolution No. 3460 Approving the Financial Statements and Checks for July 2022 through September 2022
Recommended Action: Roll Call Vote.
That the Board of Port Commissioners adopts Resolution No. 3460 to:
a) Accept the financial statements for the Quarter ending September 30, 2022; and
b) Review the payroll and regular checks for July through September 2022.
4) Rejection of Low Bid and Acceptance of Second Low Bid for the Ventura Harbor Village ADA Restroom Remodel at 1567, 1575 and 1691 Spinnaker Drive
Recommended Action: Voice Vote.
That the Board of Port Commissioners:
a) Reject the low bid from Morton Construction in the amount of $399,641; and
b) Approve the second low bid from Tomar Construction, Inc. in the amount of $727,000 for the Ventura Harbor Village ADA Restroom Remodel Project at 1567, 1575 and 1691 Spinnaker Drive.
ADJOURNMENT
This agenda was posted on Thursday, November 10, 2022 by 5:30 p.m. at the Port District Office and online at https://venturaharbor.com/board-meeting-documents/
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Ventura Port District at (805) 642-8538 or the California Relay Service at 711 or (800) 855-7100. Notification 72 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility. (28 CFR 35.102.35.104 ADA Title II