November 14, 2018
VENTURA PORT DISTRICT
BOARD OF PORT COMMISSIONERS
Everard Ashworth, Chairman
Brian Brennan, Vice Chairman
Jim Friedman, Secretary
Chris Stephens, Commissioner
Jean Getchell, Commissioner
Oscar Peña, General Manager
Brian Pendleton, Deputy General Manager
Timothy Gosney, Legal Counsel
Jessica Rauch, Clerk of the Board
PORT COMMISSION AGENDA
REGULAR MEETING
NOVEMBER 14, 2018 AT 7:00PM
VENTURA PORT DISTRICT OFFICE
1603 ANCHORS WAY DRIVE
VENTURA, CA 93001
A Closed Session of the Board will be held at 5:30PM at the Port District Office located at 1603 Anchors Way Drive, Ventura, CA, to discuss the items on the Attachment to Agenda-Closed Session Conference with Legal Counsel.
The Board will convene in Open Session at the Port District Office located at 1603 Anchors Way Drive for its Regular Meeting at 7:00PM.
ADMINISTRATIVE AGENDA:
CALL TO ORDER: By Chairman Everard Ashworth.
PLEDGE OF ALLEGIANCE: By Chairman Everard Ashworth.
ROLL CALL: By the Clerk of the Board.
ADOPTION OF AGENDA (3 minutes)
Consider and approve, by majority vote, minor revisions to agenda items and/or attachments and any item added to, or removed/continued from the Port Commission’s agenda. Administrative Reports relating to this agenda and materials related to an item on this agenda submitted after distribution of the agenda packet are available for public review at the Port District’s office located at 1603 Anchors Way Drive, Ventura, CA during business hours as well as on the District’s website – www.venturaharbor.com (Port District Business-Meetings & Agendas). Each item on the agenda shall be deemed to include action by an appropriate motion, resolution or ordinance.
APPROVAL OF MINUTES (3 minutes)
The Minutes of the September 12, 2018 and October 24, 2018 Regular Meetings will be considered for approval.
PUBLIC COMMUNICATIONS (3 minutes)
The Public Communications period is set aside to allow public testimony on items not on today’s agenda. Each person may address the Commission for up to three minutes or at the discretion of the Chair.
CLOSED SESSION REPORT (3 minutes)
Closed Sessions are not open to the public pursuant to the Brown Act. Any reportable actions taken by the Commission during Closed Session will be announced at this time.
BOARD COMMUNICATIONS (5 minutes)
Port Commissioner’s may present brief reports on port issues, seminars, meetings and literature that would be of interest to the public and/or Commission, as a whole. In addition, Port Commissioners should provide a brief summary and disclose any discussions he or she may have had with any Port District Tenants related to Port District business.
DEPARTMENTAL AND GENERAL MANAGERS REPORTS (5 minutes)
Ventura Port District Staff and General Manager will give the Commission reports on their Department and items of general interest to the Port Commission and members of the public.
LEGAL COUNSEL REPORT (5 minutes)
CONSENT AGENDA: (5 minutes)
Matters appearing on the Consent Calendar are expected to be non-controversial and will be acted upon by the Board at one time, without discussion, unless a member of the Board or the public requests an opportunity to address any given item. Approval by the Board of Consent Items means that the recommendation is approved along with the terms set forth in the applicable staff reports.
A) Approval of Out of Town Travel Requests
Recommended Action: Voice Vote.
That the Board of Port Commissioners approve the out of town travel requests for the following persons:
a) Deputy General Manager, Brian Pendleton to travel to San Diego, California to participate in the Maritime Alliance’s BlueTech Summit; and
b) Accounting Manager, Gloria Adkins to travel to Palm Desert, California to attend LCW’s 2019 Public Sector Employment Law Annual Conference; and
c) Harbormaster, John Higgins to travel to Palm Desert, California to attend LCW’s 2019 Public Sector Employment Law Annual Conference.
B) Approval of New Office Lease Agreement for Coastwide Corporation
Recommended Action: Voice Vote.
That the Board of Port Commissioners approve a new Office Lease Agreement between the Ventura Port District dba Ventura Harbor Village and Coastwide Corporation for the premises located at 1583 Spinnaker Drive #212 consisting of a total of 374 square feet for a one (1) year term with a one (1) year option.
C) Approval of New Office Lease Agreement for Sierra Pacific Mortgage
Recommended Action: Voice Vote.
That the Board of Port Commissioners approve a new Office Lease Agreement between the Ventura Port District dba Ventura Harbor Village and Sierra Pacific Mortgage for the premises located at 1583 Spinnaker Drive #213/#214 consisting of a total of 1,210 square feet for a two (2) year term with a two (2) year option.
D) Approval of 2019 Port Commission Meeting Schedule
Recommended Action: Voice Vote.
That the Board of Port Commissioners approve the 2019 Port Commission meeting schedule.
E) Acceptance of $169,860 Sea Grant Sub-Ward for the Ventura Shellfish Enterprise Project
Recommended Action: Voice Vote.
That the Board of Port Commissioners authorize the General Manager to sign the Cost Reimbursement Research Sub-award Agreement and related documents for $169,860 which reflects the terms and conditions of the grant agreement for year one.
STANDARD AGENDA:
1) Harbor Village Painting Project (30 minutes)
Recommended Action: Informational.
That the Board of Port Commissioners receive a presentation and give direction regarding the proposed Harbor Village paint, signage and awning designs.
2) Ventura Harbor Summer 2018 Traffic and Parking Surveys (30 minutes)
Recommended Action: Informational.
That the Board of Port Commissioners receive an informational report regarding the Ventura Harbor Summer 2018 Traffic and Parking Surveys.
3) Continuation of General Manager’s Employment (10 minutes)
Recommended Action: Informational.
That the Board of Port Commissioners approve Amendment No. 6 to the General Manager’s Restated Employment Agreement.
AGENDA PLANNING GUIDE AND REQUEST FOR FUTURE AGENDA ITEMS
ADJOURNMENT
This agenda was posted on Friday, November 9, 2018 by 5:00 p.m. at the Port District Office and on the Internet – www.venturaharbor.com (Port District Business-Meetings & Agendas).
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Ventura Port District at (805) 642-8538. Notification 48 hours before the meeting will enable the District to make reasonable arrangements to ensure accessibility. (28 CFR 35.102.35.104 ADA Title II)
ATTACHMENT TO PORT COMMISSION AGENDA
CLOSED SESSION CONFERENCE WITH LEGAL COUNSEL
WEDNESDAY, NOVEMBER 14, 2018
1. Conference with Real Property Negotiators – Per Government Code Section 54956.8:
| a) Property:
Negotiating Parties: Proposed Lessee: Under Negotiation: |
Parcel 5 and Parcel 8
Oscar Peña, Brian Pendleton, Timothy Gosney H. Parker Hospitality Lease Negotiations |
| b) Property:
Negotiating Parties: Proposed Lessee: Under Negotiation: |
1583 Spinnaker Drive #212
Oscar Peña, Brian Pendleton, Timothy Gosney John and Linda Andreotti dba Coastwide Corporation New Office Lease |
| c) Property:
Negotiating Parties: Proposed Lessee: Under Negotiation: |
1583 Spinnaker Drive #213, #214
Oscar Peña, Brian Pendleton, Timothy Gosney Paul Hubbard dba Sierra Pacific Mortgage New Office Lease |
| d) Property:
Negotiating Parties: Proposed Lessee: Under Negotiation: |
1410 Angler Court
Oscar Peña, Brian Pendleton, Timothy Gosney Karen Dupuy dba Harbor Boat and Self-Storage New Sublease |
| e) Property:
Negotiating Parties: Proposed Lessee: Under Negotiation: |
1379 and 1415 Spinnaker Drive
Oscar Peña, Brian Pendleton, Timothy Gosney Silver Bay Seafoods, LLC Assignment of Lease (Verbal Report) |
2. Conference with Legal Counsel – Anticipated Litigation: Significant exposure to litigation pursuant to Section 54956.9(d)(2): One (1) case. (Verbal Report)
3. Conference with Legal Counsel – Anticipated Litigation: Significant exposure to litigation under Section 54956.9(d)(2) due to claim filed by Chrysiliou Living Trust, Chrysilious Chrysiliou and Belinda Chrysiliou Trustees, and RDPH Properties, Inc. (Verbal Report)
4. Conference with Legal Counsel – Per Government Code Section 54957(b)(1): To consider the continued employment of the General Manager, and the terms thereof [excluding compensation].