May 25, 2016
VENTURA PORT DISTRICT
BOARD OF PORT COMMISSIONERS
Jim Friedman, Chairman
Everard Ashworth, Vice Chairman
Bruce E. Smith, Commissioner
Gregory Carson, Commissioner
Nikos Valance, Commissioner
Oscar Peña, General Manager
Timothy Gosney, Legal Counsel
Jessica Rauch, Clerk of the Board
PORT COMMISSION AGENDA
REGULAR MEETING
MAY 25, 2016 AT 7:00PM
VENTURA PORT DISTRICT OFFICE
1603 ANCHORS WAY DRIVE, VENTURA, CA
A Closed Session of the Board will be held at 5:00PM at the Port District Office located at 1603 Anchors Way Drive, Ventura, CA, to discuss the items on the Attachment to Agenda-Closed Session Conference with Legal Counsel.
The Board will convene in Open Session at the Port District Office located at 1603 Anchors Way Drive for its Regular Meeting at 7:00PM.
ADMINISTRATIVE AGENDA:
CALL TO ORDER: By Chair Jim Friedman.
PLEDGE OF ALLEGIANCE: By Chair Jim Friedman.
ROLL CALL: By the Clerk of the Board.
ADOPTION OF AGENDA (5 minutes)
Consider and approve, by majority vote, minor revisions to agenda items and/or attachments and any item added to, or removed/continued from the Port Commission’s agenda. Administrative Reports relating to this agenda and materials related to an item on this agenda submitted after distribution of the agenda packet are available for public review at the Port District’s office located at 1603 Anchors Way Drive, Ventura, CA during business hours as well as on the District’s website – www.venturaharbor.com (Public Notices). Each item on the agenda shall be deemed to include action by an appropriate motion, resolution or ordinance to take action on any item.
APPROVAL OF MINUTES
The Minutes of the May 11, 2016 workshop meeting will be considered for approval.
PUBLIC COMMUNICATIONS (3 minutes)
The Public Communications period is set aside to allow public testimony on items not on today’s agenda. Each person may address the Commission for up to three minutes or at the discretion of the Chair.
CLOSED SESSION REPORT (3 minutes)
Closed Sessions are not open to the public pursuant to the Brown Act. Any reportable actions taken by the Commission during Closed Session will be announced at this time.
BOARD COMMUNICATIONS (5 minutes)
Port Commissioner’s may present brief reports on port issues, such as seminars, meetings and literature that would be of interest to the public and/or Commission, as a whole. Port Commissioner’s must provide a brief summary and disclose any discussions he or she may have had with any Port District Tenants related to Port District business.
DEPARTMENTAL STAFF REPORTS (10 minutes)
Ventura Port District Staff will give the Commission reports on their Department.
GENERAL MANAGER REPORT (5 minutes)
The General Manager of the Ventura Port District will report on items of general interest to the Port Commission and members of the public.
LEGAL COUNSEL REPORT (5 minutes)
CONSENT AGENDA: (5 minutes)
Matters appearing on the Consent Calendar are expected to be non-controversial and will be acted upon by the Board at one time, without discussion, unless a member of the Board or the public requests an opportunity to address any given item. Approval by the Board of Consent Items means that the recommendation is approved along with the terms set forth in the applicable staff reports.
A) Approval of New Retail Lease for The Ultimate Escape Rooms
Recommended Action: Motion.
That the Board of Port Commissioners approve a new retail lease agreement for the premises located at 1591 Spinnaker Drive #117C consisting of 1,291 square feet between the Ventura Port District dba Ventura Harbor Village and The Ultimate Escape Rooms for a two-year term with a two year option.
B) Approval of New Office Lease for Quemuel Communications
Recommended Action: Motion.
That the Board of Port Commissioners approve a new office lease agreement for the premises located at 1583 Spinnaker Drive #212 consisting of 374 square feet between the Ventura Port District dba Ventura Harbor Village and Aimee Quemuel dba Quemuel Communications, Inc. for a two-year term.
STANDARD AGENDA:
1) Approval of Financial Statements and Checks for March 2016
Recommended Action: Resolution No. 3306.
That the Board of Port Commissioners adopt Resolution No. 3306 accepting and approving the Financial Statements, Payroll and Regular Checks for expenses in March 2016.
2) Draft Parking Management Plan for Ventura Harbor
Recommended Action: Informational.
That the Board of Port Commissioners provide comments and direction regarding the Draft Parking Management Plan for Ventura Harbor.
3) Approval of Updated Board of Port Commissioners Protocols and Policies Manual
Recommended Action: Resolution No 3307.
That the Board of Port Commissioners adopt Resolution No. 3307, approving the updates to the Board of Port Commissioners Protocols and Policies Manual and rescinding Resolution No. 3271.
4) Discussion on Creating a Non-Profit Organization for the Ventura Port District
Recommended Action: Informational.
That the Board of Port Commissioners discuss the possibility of creating a non-profit organization for the Ventura Port District to help in raising funds for projects around Ventura Harbor Village.
REQUEST FOR FUTURE AGENDA ITEMS
ADJOURNMENT
This agenda was posted on Friday, May 20, 2016 at 5:00 p.m. at the Port District Office and on the Internet – www.venturaharbor.com (Port Commission).
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Ventura Port District at (805) 642-8538. Notification 48 hours before the meeting will enable the District to make reasonable arrangements to ensure accessibility. (28 CFR 35.102.35.104 ADA Title II)
ATTACHMENT TO PORT COMMISSION AGENDA
CLOSED SESSION CONFERENCE WITH LEGAL COUNSEL
WEDNESDAY, MAY 25, 2016
- Conference with Real Property Negotiators – Per Government Code Section 54956.8:
| a) Property:
Negotiating Parties: Under Negotiation: |
Parcels 15, 16, 18
Oscar Peña, Brian Pendleton, Timothy Gosney Possible Amendment of Option Agreement |
| b) Property:
Negotiating Parties: Under Negotiation: |
1591 Spinnaker Drive #117C
Oscar Peña, Brian Pendleton, Timothy Gosney The Ultimate Escape Rooms New Lease |
| c) Property:
Negotiating Parties: Under Negotiation: |
1583 Spinnaker Drive #212
Oscar Peña, Brian Pendleton, Timothy Gosney Quemeuel Communications New Lease |
- Conference with Legal Counsel – Potential Litigation per Government Code Section 54956.9(d)(2): One case.
- Public Employee Performance Evaluation per Government Code Section 54957:
- a) General Manager
- b) Legal Counsel