July 22, 2015
VENTURA PORT DISTRICT
BOARD OF PORT COMMISSIONERS
Jim Friedman, Chairman
Everard Ashworth, Vice Chairman
Bruce E. Smith, Commissioner
Gregory Carson, Commissioner
Oscar Peña, General Manager
Chris Chan, Legal Counsel
Jessica Rauch, Clerk of the Board
PORT COMMISSION AGENDA
REGULAR MEETING
JULY 22, 2015 AT 7:00 P.M.
VENTURA PORT DISTRICT OFFICE
1603 ANCHORS WAY DRIVE, VENTURA, CA
A Closed Session of the Board will be held at 5:30PM at the Four Points by Sheraton Hotel – Schooner Room adjacent to The gym and spa, 1050 Schooner Drive, Ventura, CA, to discuss the items on the Attachment to Agenda-Closed Session Conference with Legal Counsel.
The Board will convene in Open Session at the Port District Office located at 1603 Anchors Way Drive for its Regular Meeting at 7:00P.M.
ADMINISTRATIVE AGENDA:
CALL TO ORDER: By Chair, Jim Friedman.
PLEDGE OF ALLEGIANCE: By Chair, Jim Friedman.
ROLL CALL: By the Clerk of the Board.
ADOPTION OF AGENDA (5 minutes)
Consider and approve, by majority vote, minor revisions to agenda items and/or attachments and any item added to, or removed/continued from the Port Commission’s agenda. Administrative Reports relating to this agenda and materials related to an item on this agenda submitted after distribution of the agenda packet are available for public review at the Port District’s office located at 1603 Anchors Way Drive, Ventura, CA during business hours as well as on the District’s website – www.venturaharbor.com (Public Notices). Each item on the agenda shall be deemed to include action by an appropriate motion, resolution or ordinance to take action on any item.
APPROVAL OF MINUTES
The Minutes of the July 8, 2015 will be considered for approval.
PUBLIC COMMUNICATIONS (3 minutes)
The Public Communications period is set aside to allow public testimony on items not on today’s agenda. Each person may address the Commission for up to three minutes or at the discretion of the Chair.
CLOSED SESSION REPORT (3 minutes)
Closed Sessions are not open to the public pursuant to the Brown Act. Any reportable actions taken by the Commission during Closed Session will be announced at this time.
BOARD COMMUNICATIONS (5 minutes)
Port Commissioner’s may present brief reports on port issues, such as seminars, meetings and literature that would be of interest to the public and/or Commission, as a whole.
DEPARTMENTAL STAFF REPORTS (10 minutes)
Ventura Port District Staff will give the Commission reports on their Department.
GENERAL MANAGER REPORT (5 minutes)
The General Manager of the Ventura Port District will report on items of general interest to the Port Commission and members of the public.
LEGAL COUNSEL REPORT (5 minutes)
CONSENT AGENDA: (5 minutes)
Matters appearing on the Consent Calendar are expected to be non-controversial and will be acted upon by the Board at one time, without discussion, unless a member of the Board or the public requests an opportunity to address any given item. Approval by the Board of Consent Items means that the recommendation is approved along with the terms set forth in the applicable staff reports.
A) Approval of Financial Statements and Checks for the month of May 2015
Recommended Action: Resolution No. 3281.
That the Board of Port Commissioners adopt Resolution No. 3281 accepting and approving the Financial Statements, Payroll and Regular Checks for expenses in May 2015.
B) Out of Town Travel Request
Recommended Action: Motion
That the Board of Port Commissioners approves by motion the Out of Town Travel Request for Business Operations Manager, Brian Pendleton.
C) Extension of Option with Sondermann-Ring Partners
Recommended Action: Motion.
That the Board of Port Commissioners authorize the General Manager to execute the attached Tenth Amendment to Option Agreement between Ventura Port District and Sondermann-Ring Partners.
STANDARD AGENDA: (20 minutes)
- Cushman Contracting Corporation Notice of Completion for Launch Ramp Rehabilitation Project (10 minutes)
Recommended Action: Resolution No.3282.
That the Board of Port Commissioners adopt Resolution No. 3282, accepting the work of Cushman Contracting Corporation for the Ventura Harbor Public Launch Ramp Rehabilitation Project and authorize staff to prepare and record a Notice of Completion with the office of the Ventura County Recorder.
2) Award of Bid to J&T Engineering and Construction for the Harbor Village Parking Access Improvements (10 minutes)
Recommended Action: Motion.
That the Board of Port Commissioners take the following actions:
a. Award the Ventura Harbor ADA Parking Access Improvements and Optional Parking Lot Pavement Repairs to J&T Engineering and Construction in the amount of $282,825; and
b. Accept Jensen Design & Survey, Inc.’s proposal of July 15, 2015 to provide construction supervision and inspection for the parking improvement contract mentioned above for a fee not to exceed $15,000 as an expansion of their scope of work pursuant to their existing Professional Services Agreement with the Port District.
REQUEST FOR FUTURE AGENDA ITEMS
ADJOURNMENT
This agenda was posted on Friday, July 17, 2015 at 5:00 p.m. at the Port District Office and on the Internet – www.venturaharbor.com (Public Notices).
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Ventura Port District at (805) 642-8538. Notification 48 hours before the meeting will enable the District to make reasonable arrangements to ensure accessibility. (28 CFR 35.102.35.104 ADA Title II)
ATTACHMENT TO PORT COMMISSION AGENDA
CLOSED SESSION CONFERENCE WITH LEGAL COUNSEL
WEDNESDAY, JULY 22, 2015
- Per Government Code Section 54956.8 – Conference with Real Property Negotiators:
| a) Property:
Negotiating Parties: Under Negotiation: |
Parcel 15, 16 and 18
Oscar Peña, Chris Chan Tenth Option Agreement Amendment |
- Per Government Code Section – Potential Litigation:
- 54956.9(d)(2) – Claim of Bonnie Beck
2. 54956.9(d)(2) and (e)(2) – Threatened litigation concerning location of public dock on SRP project.