February 22, 2017

VENTURA PORT DISTRICT
BOARD OF PORT COMMISSIONERS
Everard Ashworth, Chairman
Brian Brennan, Vice Chairman
Jim Friedman, Secretary
Bruce E. Smith, Commissioner
Nikos Valance, Commissioner
Oscar Peña, General Manager
Timothy Gosney, Legal Counsel
Jessica Rauch, Clerk of the Board
PORT COMMISSION AGENDA
REGULAR MEETING
FEBRUARY 22, 2017 AT 7:00PM
VENTURA PORT DISTRICT OFFICE
1603 ANCHORS WAY DRIVE, VENTURA, CA
A Closed Session of the Board will be held at 6:00PM at the
Port District Office located at 1603 Anchors Way Drive, Ventura, CA,
to discuss the items on the Attachment to AgendaClosed
Session Conference with Legal Counsel.
The Board will convene in Open Session at the Port District Office
located at 1603 Anchors Way Drive for its Regular Meeting at 7:00PM.
ADMINISTRATIVE AGENDA:
CALL TO ORDER: By Chair Everard Ashworth.
PLEDGE OF ALLEGIANCE: By Chair Everard Ashworth.
ROLL CALL: By the Clerk of the Board.
ADOPTION OF AGENDA (3 minutes)
Consider and approve, by majority vote, minor revisions to agenda items and/or attachments and any
item added to, or removed/continued from the Port Commission’s agenda. Administrative Reports relating
to this agenda and materials related to an item on this agenda submitted after distribution of the agenda
packet are available for public review at the Port District’s office located at 1603 Anchors Way Drive,
Ventura, CA during business hours as well as on the District’s website – www.venturaharbor.com (Public
Notices). Each item on the agenda shall be deemed to include action by an appropriate motion, resolution
or ordinance to take action on any item.
APPROVAL OF MINUTES (3 minutes)
The Minutes of the February 8, 2017 meeting will be considered for approval.
PUBLIC COMMUNICATIONS (3 minutes)
The Public Communications period is set aside to allow public testimony on items not on today’s agenda.
Each person may address the Commission for up to three minutes or at the discretion of the Chair.
CLOSED SESSION REPORT (3 minutes)
Closed Sessions are not open to the public pursuant to the Brown Act. Any reportable actions taken by
the Commission during Closed Session will be announced at this time.
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Ventura Port District – Regular Meeting Agenda
February 22, 2017
BOARD COMMUNICATIONS (5 minutes)
Port Commissioner’s may present brief reports on port issues, such as seminars, meetings and literature
that would be of interest to the public and/or Commission, as a whole. Port Commissioner’s must provide
a brief summary and disclose any discussions he or she may have had with any Port District Tenants
related to Port District business.
DEPARTMENTAL AND GENERAL MANAGERS REPORTS (5 minutes)
Ventura Port District Staff and General Manager will give the Commission reports on their Department
and items of general interest to the Port Commission and members of the public.
LEGAL COUNSEL REPORT (5 minutes)
CONSENT AGENDA: (5 minutes)
Matters appearing on the Consent Calendar are expected to be non-controversial and will be acted upon
by the Board at one time, without discussion, unless a member of the Board or the public requests an
opportunity to address any given item. Approval by the Board of Consent Items means that the
recommendation is approved along with the terms set forth in the applicable staff reports.
A) Approval of Out of Town Travel Requests
Recommended Action: Voice Vote.
That the Board of Port Commissioners approve the out of town travel request for Marketing
Coordinator, Mackenzie Fly.
B) Approval of Charter, Retail and Dock Lease Agreement for Island Packers, Corp.
Recommended Action: Voice Vote.
That the Board of Port Commissioners approve a new Charter, Retail & Dock Lease Agreement
between the Ventura Port District dba Ventura Harbor Village and The Island Packers, Corp dba
Island Packers, Corp for the premises located at 1591 Spinnaker Drive #105B consisting of a
total of 2,666 square feet for a five-year term with a five year option to extend.
C) Approval of New Office Lease Agreement for Ventura Dive & Sport
Recommended Action: Voice Vote.
That the Board of Port Commissioners approve a new office lease agreement for the premises
located at 1559 Spinnaker Drive #206 consisting of 765 square feet between the Ventura Port
District dba Ventura Harbor Village and Ventura Dive & Sport for a three-year term with a twoyear
option.
D) Approval of New Retail Lease Agreement for Ventura Dive & Sport
Recommended Action: Voice Vote.
That the Board of Port Commissioners approve a new retail lease agreement for the premises
located at 1559 Spinnaker Drive #108 consisting of 2,028 square feet between the Ventura Port
District dba Ventura Harbor Village and Ventura Dive & Sport for a three-year term with a twoyear
option.
E) Approval of Third Amendment to Professional Services Agreement with Jensen
Design & Survey, Inc.
Recommended Action: Voice Vote.
That the Board of Port Commissioners approve Amendment No. 3 to the Professional Services
Agreement, dated April 1, 2016 with Jensen Design & Survey, Inc. in the amount of $15,000.
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Ventura Port District – Regular Meeting Agenda
February 22, 2017
F) Approval of Second Amendment to Professional Services Agreement with Dudek
Recommended Action: Voice Vote.
That the Board of Port Commissioners approve the Second Amendment to Professional
Services Agreement with Dudek in the amount of $12,560 to provide additional environmental
consultant services for the Permitting Strategy for the Ventura Shellfish Enterprise (VSE)
project.
G) Approval of Fourth Amendment to Professional Services Agreement with RRM Design
Group for the Phase 3 Harbor Village Improvement Project
Recommended Action: Voice Vote.
That the Board of Port Commissioners approve the Fourth Amendment to Professional Services
Agreement, dated February 12, 2014 with RRM Design Group in the amount of $25,000.
STANDARD AGENDA:
1) Approval of Mid-Year Budget Adjustments for Fiscal Year 2016-2017
Recommended Action: Roll Call Vote.
That the Board of Port Commissioners adopt Resolution No. 3328 authorizing the Mid-Year Budget
Adjustments for Fiscal Year 2016-17.
REQUEST FOR FUTURE AGENDA ITEMS
ADJOURNMENT
This agenda was posted on Friday, February 17, 2017 by 5:00 p.m.
at the Port District Office and on the Internet – www.venturaharbor.com (Port Commission).

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this
meeting, please contact the Ventura Port District at (805) 642-8538. Notification 48 hours before the
meeting will enable the District to make reasonable arrangements to ensure accessibility.
(28 CFR 35.102.35.104 ADA Title II)
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Ventura Port District – Regular Meeting Agenda
February 22, 2017
ATTACHMENT TO PORT COMMISSION AGENDA
CLOSED SESSION CONFERENCE WITH LEGAL COUNSEL
WEDNESDAY, FEBRUARY 22, 2017
1. Conference with Real Property Negotiators – Per Government Code Section 54956.8:

a) Property:
Negotiating Parties:
Under Negotiation:
1575 Spinnaker Drive #105A&B
Oscar Peña, Brian Pendleton, Timothy Gosney
Coffee Dock & Post Lease Terms
b) Property:
Negotiating Parties:
Under Negotiation:
1691 Spinnaker Drive #104, #105A, #105B
Oscar Peña, Brian Pendleton, Timothy Gosney
Island Packers New Lease Terms
c) Property:
Negotiating Parties:
Under Negotiation:
1559 Spinnaker Drive #108, #206 (Retail & Office)
Oscar Pena, Brian Pendleton, Timothy Gosney
New Lease Terms with Ventura Dive & Sport
2. Conference with Legal Counsel – Potential Litigation per Government Code Section
54956.9(d)(2): One case.
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BOARD OF PORT COMMISSIONERS
FEBRUARY 22, 2017
APPROVAL OF MINUTES
FEBRUARY 8, 2017 MEETING
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VENTURA PORT DISTRICT
BOARD OF PORT COMMISSIONERS
MINUTES OF FEBRUARY 8, 2017
The Regular Meeting of the Ventura Board of Port Commissioners was
called to order by Chairman Ev Ashworth at 7:00PM at the Ventura Port
District Office located 1603 Anchors Way Drive, Ventura, CA 93001.
Commissioners Present:
Everard Ashworth, Chair
Brian Brennan, Vice Chair
Jim Friedman, Secretary
Bruce E. Smith
Nikos Valance
Commissioners Absent:
None
Port District Staff:
Oscar Peña, General Manager
Brian Pendleton, Business Operations Manager
John Higgins, Harbormaster
Richard Parsons, Consultant
Jessica Rauch, Clerk of the Board
Legal Counsel:
Andy Turner
Dominic Nunneri
AGENDA
CALL TO ORDER: By Chairman Ev Ashworth at 7:00PM.
PLEDGE OF ALLEGIANCE: By Commissioner Brennan.
ROLL CALL: All Commissioners were present.
ADOPTION OF AGENDA
ACTON: Commissioner Brennan moved, seconded by Commissioner Smith and
carried by a vote of 5-0 to adopt the February 8, 2017 agenda.
APPROVAL OF MINUTES
The Minutes of January 25, 2017 Regular meeting were considered as follows:
ACTION: Commissioner Smith moved, seconded by Commissioner Friedman and
carried by a vote of 5-0 to approve the minutes of the January 25, 2017
meeting.
PUBLIC COMMUNICATIONS: Sam Sadove asked when the dredge would be arriving.
CLOSED SESSION REPORT: Mr. Turner stated that the Board met in closed session;
discussed and reviewed all items on the closed session agenda. Staff was given instructions on
how to proceed as appropriate and there was no action taken that is reportable under The
Brown Act.
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Ventura Port District Board of Port Commissioners
February 8, 2017 Regular Meeting Minutes
Page 2
BOARD COMMUNICATIONS: Commissioner Ashworth announced that him and Doug Bush
attended a meeting at the Aquarium of the Pacific and got to meet with Honda Motor Company.
He also updated the Commission on the last VSE meeting and that he attended the City Council
meeting to promote the February 16th VSE workshop. Himself and Mr. Pendleton will be
traveling to Long Beach tomorrow to meet with all 13 agencies involved in the Shellfish Initiative.
STAFF COMMUNICATIONS: Richard Parsons gave an update on the dredge and on the
Phase 3 project.
LEGAL COUNSEL REPORT: None.
CONSENT AGENDA:
A) Approval of Out of Town Travel Request
Recommended Action: Voice Vote.
That the Board of Port Commissioners approve the out of town travel requests for Consultant,
Richard Parsons, Commissioner, Everard Ashworth, Business Operations Manager, Brian
Pendleton, and Maintenance Supervisor, Sergio Gonzalez.
ACTION: Commissioner Brennan moved, seconded by Commissioner Friedman and
carried by a vote of 5-0 to approve the out of town travel requests for
Consultant, Richard Parsons, Commissioner, Everard Ashworth, Business
Operations Manager, Brian Pendleton, and Maintenance Supervisor, Sergio
Gonzalez.
STANDARD AGENDA:
1) Consideration of Rejection of Claim by Chubb Insurance
Recommended Action: Voice Vote.
That the Board of Port Commissioners approve the rejection of a claim filed against the Ventura
Port District on October 5, 2016 by Chubb Insurance as Subrogee of Georgiana Denniston and
authorize the General Manager to execute and mail a Notice of Rejection to Chubb Insurance.
ACTION: Commissioner Brennan moved, seconded by Commissioner Smith and
carried by a vote of 5-0 to reject a claim filed against the Ventura Port
District on October 5, 2016 by Chubb Insurance as Subrogee of Georgiana
Denniston and authorize the General Manager to execute and mail a Notice
of Rejection to Chubb Insurance.
2) Approval of Revised Loan Documents for SHM Ventura Isle, LLC
Recommended Action: Roll Call Vote.
That the Board of Port Commissioners adopt Resolution No. 3327 authorizing the General
Manager to execute the Consent to Amendment of Leasehold Deed of Trust in the form
attached hereto and approve the modification of related loan documents, including the Credit
Agreement, the Security Agreement and the Pledge Agreement.
ACTION: Commissioner Friedman moved, seconded by Commissioner Brennan and
carried by a vote of 5-0 to adopt Resolution No. 3327 authorizing the
General Manager to execute the Consent to Amendment of Leasehold Deed
of Trust in the form attached hereto and approve the modification of related
loan documents, including the Credit Agreement, the Security Agreement
and the Pledge Agreement.
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Ventura Port District Board of Port Commissioners
February 8, 2017 Regular Meeting Minutes
Page 3
3) 2015 NOAA Sea Grant Aquaculture Extension and Technology Transfer Grant
Recommended Action: Information.
That the Board of Port Commissioners receive an update on the 2015 NOAA Sea Grant
Aquaculture Extension and Technology Transfer Grant.
ACTION: Business Operations Manager, Brian Pendleton and Chairman, Everard
Ashworth gave the Commission an update on the 2015 NOAA Sea Grant
Aquaculture Extension and Technology Transfer Grant and the first
workshop occurring on February 16th.
REQUEST FOR FUTURE AGENDA ITEMS: Commissioner Brennan moved, seconded by
Commissioner Friedman and carried by a vote of 5-0 to cancel the March 8, 2017 meeting.
ADJOURNMENT: The meeting was adjourned at 7:42PM.
________________________________
Secretary
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BOARD OF PORT COMMISSIONERS
FEBRUARY 22, 2017
DEPARTMENTAL STAFF REPORTS
DREDGING
FEDERAL
FACILITIES
HARBOR PATROL
MARINA
MARKETING
PROPERTY
TREASURERS
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RWP DREDGING MANAGEMENT
Richard W. Parsons
2271 Los Encinos Road
Ojai, California 93023
Phone/Fax (805) 649-9759
February 22, 2017
Board of Port Commissioners
Ventura Port District
1603 Anchors Way Drive
Ventura, CA 93001
Subject: January/February 2017 Dredging Activities and Special Projects Report
The Dredging Program Manager’s activities for the January/February 2017 period are reviewed below:
FY2018 Federal Dredging Appropriations
The Port District is requesting that the Congress include $7,000,000 in the FY2018 Energy and Water Development
Appropriations Bill for the maintenance dredging of Ventura Harbor. That funding level would enable the Corps of
Engineers to remove about 850,000 cubic yards of material from harbor entrance channel and sand traps which would
compensate adequately for the shortfall that will result from the FY2017 dredging effort.
FY2017 Maintenance Dredging Preparations
The Corps dredging contractor, Manson Construction began mobilizing equipment into the harbor on February 13, 2017.
Actual dredging, however, is not expected to commence until the end of February. The available funding will provide for the
dredging of about 420,000 cubic yards of material which will allow for the clearing of the entrance channel and the removal
of about 200,000 cubic yards from the sand trap. About 300,000 cubic yards will remain in the sand trap.
Harbor Village Phase II ADA Improvements
J&T Engineering and Construction is still working to complete the stainless steel railing installation called for in their
contract for the ADA improvements at the Village. Hopefully, they can complete the work by the end of February.
Harbor Village Phase III Improvements
While Viola Contractors is making good progress on the Phase III work at Harbor Village, their work has obviously been
hampered by the recent wet weather, i.e. about 8 days of work have been lost during the first contract month. They are
presently installing a portion of the underground utility runs and expect to begin some of the initial concrete work late this
week, weather permitting.
Roof Rehabilitation Work (Phase II)
The plans and specifications for rehabilitation of the roofs at 1431, 1591 and 1691 Spinnaker Drive have now been cleared
by the City and we are making final preparations to solicit competitive bids.
Respectfully submitted,
Richard Parsons
Dredging and Special Projects Consultant
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January 2017 Recap
A New Congress, A New Administration
The 115th Congress gaveled into session on January 3 and wasted little time getting
started on an aggressive legislative agenda. House Speaker Paul Ryan began his first
full term as the leader of the House where Republicans hold a 241-197 majority. In
the Senate, Mitch McConnell continues in his role as Majority Leader, presiding over
a 52-48 Republican majority.
The two chambers wasted little time before passing budget resolutions that will
pave the way to repeal the Affordable Care Act (“Obamacare”) via the reconciliation
process. The House also passed legislation that would make it easier for Congress to
curb the regulatory actions of the Executive Branch and to nullify regulations
promulgated by the Obama Administration. Additional regulatory repeals, tax
reform, and infrastructure investment highlight the legislative agenda for the next
few months.
On January 20, President Donald Trump took the oath of office pledging to return
power to the people and focus on restoring economic opportunities to the working
class and putting the interests of “America first.” Two of his cabinet selections were
confirmed later that day, but Senate Democrats have been attempting to delay
seating other Cabinet for as long as possible, although they lack the votes to stop any
of them. President Trump and also set to work freezing federal regulatory actions
and preparing a long list of executive actions to wipe away many of President
Obama’s signature moves.
House Speaker Paul Ryan has invited the President to make his first address to a
joint session of Congress on February 28. President Trump will likely outline his
key budget goals then, which a more detailed budget submission to follow later in
March or April. Trump is also expected to make a request for supplemental FY2017
funding for defense programs in the coming weeks. Meanwhile, the current
Continuing Resolution (CR) funding the government expires on April 28. Trump
and congressional leaders will also need to decide how to address funding the
remainder of FY2017. It appears likely they will move another CR to fund the
government through the remainder of the fiscal year, but include more policy riders
or funding prohibitions than CRs normally carry.
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Finally, in addition to a fight with Democrats over executive nominations, President
Trump also nominated Neil Gorsuch to fill the Supreme Court seat left vacant last
year with the death of Antonin Scalia. Democrats have vowed to block his
confirmation, potentially setting up an expansion of the “nuclear option” that would
end the filibuster of Supreme Court nominations.
Key Dates in 2017
February 28 – President Trump addresses a joint session of Congress and is
expected to roll out broad themes of his budget request
March 15 – expiration of the nation’s debt ceiling limitation. The Treasury
can utilize “extraordinary measures” to extend borrowing until July or
possibly September, but a congressional vote is needed this year to
continue borrowing
April 28 – expiration of the current Continuing Resolution (CR) funding most
government programs
September 30 – authorization expiration for the Federal Aviation
Administration, National Flood Insurance Program, and the Children’s
Health Insurance Program (CHIP)
September 30 – End of Fiscal Year 2017 and deadline for approving funding
in Fiscal Year 2018
Trump Embraces Executive Orders to Set New Course
President Trump has launched an aggressive use of executive orders to cancel
Obama-era policies and to fulfill promises made during the campaign. Most of these
orders remain in need of clarification or further guidance, however.
Regulatory Freeze: The President has frozen work on all agency regulatory work
pending a review by his Cabinet and advisors. He also ordered a 60-day delay in the
effective date of any final rule published before he took office but that had not yet
become effective. This delay will give him time to withdraw rules or allow Congress
to use the Congressional Review Act (CRA) to nullify the rule.
Environmental Streamlining: A new order allows the Chairman of the White House
Council on Environmental Quality (CEQ) to designate infrastructure projects as
“high priority” and then pursue expedited procedures to complete environmental
rules and permit approvals for these projects. Unlike policies under Presidents
Bush and Obama, Trump’s order does not create a multi-member work group or
task force in charge, but puts the head of CEQ in charge.
How CEQ will enforce expedited reviews or how CEQ will go about choosing
projects to designate remain unknown. Despite various lists that have been
published in the press, and received much attention, there are – as yet – no projects
being reviewed under expedited procedures apart from the Keystone and Dakota
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Access Pipelines cited in other orders. Also, agencies have not yet been briefed on
how to carry out the new order.
Immigration: The one order that has received the most public attention and public
backlash involves the blocking of refugees and temporary restrictions on travel by
individuals from Iran, Iraq, Libya, Somalia, Sudan, Syria, and Yemen. Federal courts
have issued temporary stays of the order.
Border Wall: Trump signed an executive order authorizing construction of a
physical wall along the U.S.-Mexican border. The President’s order also calls for
hiring 5,000 additional Border Patrol agents and 10,000 more immigration officers,
although Congress must authorize and fund these positions. The cost of the wall
and additional personnel are estimated in the range of $15 billion. Trump has
proposed a border tax to help pay for this plan, but congressional Republicans have
not unified behind such an approach.
Sanctuary Cities: Trump’s issued an order to withhold federal funding from socalled
“sanctuary cities,” but additional guidance from both the Department of
Justice and Office of Management & Budget will be needed to gauge the practical
effect of this order, although additional orders are likely. Targeted jurisdictions,
including many in California, may be able to use prior judicial rulings to thwart
Trump on some of his planned penalties, but it is probable the Administration will
be able to legally withhold funding in numerous ways from these cities
President Trump is also reviving the “Secure Communities” program that allowed
immigration officials to identify people in the county illegally. Initiated under
President George W. Bush, it was used by President Obama to deport over 400,000
immigrants in 2012 before eventually abandoning the program.
Federal Hiring: Trump issued an order to freeze hiring new federal employees. He
included an exemption for certain national security positions, but the TSA and other
agencies have petitioned the White House for exemptions and clarification on filling
vacancies versus adding employees.
Regulatory Rollback: Another order states, “whenever an executive department or
agency publicly proposes for notice and comment or otherwise promulgates a new
regulation, it shall identify at least two existing regulations to be repealed.” A
critical change in rulemaking is included in the second part of the order, as it
requires the total incremental cost of new regulations to be fully offset by the
elimination of existing costs associated with prior regulations being repealed. This
will undoubtedly lead to significant changes in existing regulations.
Dodd-Frank: The President has signed two executive orders nullifying two
provisions of guidance issued under President Obama to implement the Dodd-Frank
financial reform law. His core team of economic advisors has said many more
actions aimed at the law are likely in the coming weeks.
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Rumors abound of other executive orders that would require greater domestic
content for federal procurement, higher standards to qualify for waivers from Buy
America laws, and new requirements on proof of citizenship to perform work with
federal funds. No such orders have been made public, but are expected in the
coming days and weeks.
Congress Deploys CRA
Since its inception in 1996, the Congressional Review Act (CRA) had been used once
to repeal a federal rule. That streak of inactivity is now over. The House has
brought up six rules under the CRA and has more planned every week. The Senate
passed the first of these – addressing the effect of coal mining on watersheds – soon
thereafter and will approve more on an almost weekly schedule. Under the CRA,
motions to nullify rules are privileged business, meaning they cannot be filibustered,
and may be passed with a simple majority vote.
While the law cannot be used for any rule, it can be used to eliminate rules issued in
roughly the last six months of the Obama Administration. Congress appears eager
to make extensive use of the law to reverse the many rules promulgated under the
previous administration.
Work on Infrastructure Plan Begins
Touted as an area that could be an early win for bipartisan cooperation with the
White House, a large infrastructure investment package now appears that it will
come later in the year. President Trump has begun issuing executive orders to
facilitate quicker approval of projects, but supporting details still need to be
developed.
While the President appears to be focused on “big and bold” projects, Congress is
looking more at how much funding and financing support might be available, how to
channel this investment across the nation, and existing programs that might be
utilized to address the infrastructure deficit. Some Members have called for a return
to “earmarking,” but there still appears to be no support for such a move by
congressional leaders.
Secretary of Transportation Elaine Chao was one of the first Trump nominees to be
confirmed by the Senate. She can begin work on elements of an Administration
plan, but Trump must still fill numerous key positions in his Administration. These
include a budget director; Treasury, Energy, and HUD Secretaries; and a director of
the Council on Environmental Quality, who Trump has tasked with identifying highpriority
infrastructure projects.
The House Committee on Transportation & Infrastructure kicked off the
congressional effort with a hearing on infrastructure needs in the 21st Century.
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Most of the hearing focused on highways and airports, but future hearings will
address specific transportation and flood risk reduction-related needs. Other
committees will look at energy, water, broadband, and other needs.
Much of the discussion during the House hearing was on reconciling the lack of
funding currently available with large funding needs. Committee Ranking Member
Peter DeFazio called for: 1) indexing the gas tax for inflation and using new revenue
to support bonding; 2) immediately using revenue collected from the Harbor
Maintenance Tax for ports and waterways, while also spending down the $9 billion
balance in the Harbor Maintenance Trust Fund; and 3) raising the Passenger Facility
Charge cap to allow airports to invest in needed improvements. Other members
supported these proposals and added other suggestions for funding, prioritization,
and regulatory relief.
While not discussed at the hearing, congressional Democrats had earlier released a
$1 trillion infrastructure plan for transportation, water quality, education,
alternative energy, and other investment. While their plan does not have any path
to enactment, it does lay out their priorities for funding and could help shape a final
deal between Congress and the White House later in the year.
As Congress begins to consider how to improve the nation’s infrastructure,
numerous individual bills are being introduced to target specific needs. Senator Deb
Fischer (R-NE) introduced S. 105, “The Build USA Infrastructure Act,” that would
divert $21.4 billion annually from Customs and Border Protection (CBP) revenue for
to pay shore up the Highway Trust Fund.
Rep. Bob Gibbs (R-OH), the former chairman of the House Subcommittee on Water
Resources and the Environment, introduced the “Water Quality Improvement Act.”
His bill would codify the EPA’s 2012 integrated planning policy, which offers
municipalities the flexibility to prioritize Clean Water Act projects based on
affordability, as long as no water quality standards or Clean Water Act requirements
are violated. While not providing new money, his bill offers flexibility in project
selection and extended timelines to comply with water quality permits. This blend
of funding and regulatory flexibility is likely to be reflected in a final infrastructure
package.
Efforts Underway to Support Municipal Bond Tax Exemption
While congressional supporters were able to turn back repeated efforts by
President Obama to eliminate or scale back the tax exemption for municipal bonds,
the likelihood of broad tax reform this year keeps the threat alive. The U.S. Treasury
estimates the current exemption will cost the federal government $420 billion in
lost revenue between 2017-2026. President Trump has spoken in favor of “muni
bonds,” but they remain an attractive target to offset other tax cuts or spending
increases.
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In response to this challenge, the U.S. Conference of Mayors has started a new effort
to shore up support in Congress for the program. Other supporters of infrastructure
investment have pointed out the important role muni bonds have played in
supporting investment at a time of declining federal support for a broad range of
needed infrastructure construction and maintenance.
Supreme Court to Decide “Waters of the United States” Venue
The Supreme Court announced that it would decide the appropriate venue to hear
challenges to the U.S. EPA and Army Corps of Engineers’ rule defining the limits of
Clean Water Act jurisdiction. Plaintiffs have challenged the “Clean Water Rule,” or
“Waters of the United States” for violating the Clean Water Act and the
Administrative Procedures Act in a variety of federal courts. This has resulted in
several courts asserting their own primacy in hearing these challenges. Oral
arguments will be held in April with a decision expected before the Court’s term
ends in early July. The various lower courts have halted their legal reviews of the
rule pending the Supreme Court’s decision.
Meanwhile, Members of Congress have stated that they will continue their efforts to
overturn the rule via legislation. President Trump has criticized the rule, but has
not yet decided how he will handle it. He could seek to withdraw the rule or allow it
to go forward in the courts where it is possible it will be struck down.
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Cabinet and Senior Staff Selections
(as of February 3, 2017)
Position Appointment/Nominee*
White House Staff
Chief of Staff Reince Priebus
Chief Strategist Steve Bannon
White House Counsel Donald McGhan II
Senior Advisor Jared Kushner
Counselor to the President Kellyanne Conway
Director of Strategic Communications Hope Hicks
Director, Office of Management & Budget Rep. Mick Mulvaney (R-SC)*
National Security Advisor
Deputy National Security Advisor
Lt. Gen. Mike Flynn (ret.)
K.T. McFarland
Assistant to the President for Homeland
Security and Counterterrorism
Thomas Bossert
Director of National Intelligence
Director, Central Intelligence Agency
Dan Coats (fmr. Senator – R-IN)*
Rep. Mike Pompeo (R-KS)**
Director, National Economic Council Gary Cohn
U.N. Ambassador Gov. Nikki Haley (R-SC)*
U.S. Trade Representative Robert Lighthizer*
Cabinet
Agriculture Sonny Perdue (fmr. Governor, R-GA)*
Commerce
Deputy Commerce Secretary
Wilbur Ross*
Todd Rickets*
Defense
Secretary of the Army
Secretary of the Air Force
Secretary of the Navy
Gen. James Mattis (ret.)**
Vincent Viola*
Heather Wilson (fmr Representative, R-NM)*
Philip Bilden*
Education Betsy DeVos*
Energy Rick Perry (fmr. Governor, R-TX)*
Administrator, Environmental Protection Agency Scott Pruitt (Attorney General, OK)*
Health & Human Services
Administrator, Centers for Disease Control
Director, National Institutes of Health
Rep. Tom Price (Chair, House Budget Cmte)*
Seema Verma*
Francis Collins (remaining in role)
Homeland Security Gen. John Kelly (ret.)**
Housing & Urban Development Dr. Ben Carson*
Interior Rep. Ryan Zinke (R-MT)*
Attorney General (Justice) Senator Jeff Sessions (R-AL)*
Labor Andrew Puzder*
Small Business Administration Linda McMahon*
State Rex Tillerson**
Transportation Elaine Chao (fmr Labor Sec. and Deputy DOT Sec)**
Treasury Steven Mnuchin*
Veterans Administration David Shulkin* (Under Secretary of Health, VA)
*Requires Senate Confirmation
**Received Senate Confirmation
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VENTURA PORT DISTRICT
DEPARTMENTAL STAFF REPORT Meeting Date: February 22, 2017
TO: Board of Port Commissioners
FROM: Joe A. Gonzalez, Facilities Manager
SUBJECT: January 2017 Facilities Report
I. Maintenance
Staff is continuing to paint areas throughout the Harbor:
a. 1567 Suite 105

b. Adding additional handrails for increased safety at the following locations: 1559 & 1567.
Handrails are currently being manufactured and will be ready for installation the week of
February 20th.

II. Marina
We continue to perform the monthly inspections on all gangways, docks, fire extinguishers and fire
boxes. This month several gangway wheels were replaced as a preventive maintenance due to wear
and tear.
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III. Marketing
The Maintenance Department continues to provide assistance to the Marketing Department for
weddings, various events, installation of banners/flyers, or whatever the needs are to make a
successful event. Additionally, staff has assisted with the organization of all of marketing’s storage
areas.
IV. Landlord’s Tenant Improvement Allowances:
a) 1567 / Baja Bay Surf & Taco – 100% completed:

b) 1559 / Suite 207 – 100% completed:

19
VENTURA PORT DISTRICT
DEPARTMENTAL STAFF REPORT Meeting Date: February 22, 2017
TO: Board of Port Commissioners
FROM: John Higgins, Harbormaster
SUBJECT: January Harbormaster/Harbor Patrol Report
Public Safety Overview:
We are still experiencing the effects of winter rain, erosion and river outflow. While the
commercial fishing has been slow, the Harbor has remained busy on other fronts. Proactive
weather forecasting and sharing of information to the public has been a critical component of
our strategy. Prior to the arrival of large surf and heavy rains the week of January 20-24, we put
together our products and sent them out to the press along with the boaters. Our weather
warning press release (see attached) was translated into Vietnamese and hand delivered to the
boaters early before the storm. The results were positive with very little boating traffic during the
adverse conditions. Similar efforts are being put into effect for the February 17th major storm
event that is arriving as I write this report.
Beach Update:
The beach erosion has taken additional sand from the already diminished shoreline. The area
from Surfers Knoll to the Surfers Knoll Groin is no longer safe to transit in vehicles. The beach
South of Surfers Knoll has retreated to a level that I have not seen in my 20 years here at the
Harbor. With another high wave event occurring February 17-20, we expect some additional
erosion, but no threat to Port District parking lots or structures. Fortunately, the dredging will
begin later this month and begin to replenish the beach. This nourishment along with the natural
summer replenishment should help restore usable beach in time for the Summer Season.
June 19, 2016 February 13, 2017
20
Harbor Cove Beach:
The beach volleyball courts continue to thrive with activity, rain or shine, seven days a week
throughout the year. On any weekday afternoon you will see more activity on the beach than
ever before. Ventura Community College has adopted our courts as their official training and
competition location. Local High Schools such as Foothill Tech (VTA), Rio Mesa (OXD), and
Pacifica (OXD) have also chosen our Harbor for practice and League Games. More info can be
found at: http://channelleaguebeach.wixsite.com/
Ventura College 2017 Beach Team Foothill Tech / Pacifica Rain Practice
This influx of younger regular visitors are making a real connection with the Harbor. I have
personally made it a point to talk to the different groups and to gather feedback. The most
common response is they never were aware of how cool the Harbor is and it is becoming a
favorite place to visit. People can dispute whether a place is the “Best” or “Worst” but they can
never challenge whether a place is someone’s favorite. This personal connection with regular
visits is sure to translate to higher off season and mid-week revenues for local merchants.
Future efforts will work to encourage these groups and their families to expand out and explore
the entire Harbor.
Ventura Harbor “No Trespass” Project:
In an attempt to keep our community safer we will be encouraging all Master Lessee’s to
participate in a “No Trespass” project. This unified effort will allow for Police and Harbor Patrol
to proactively contact and remove unauthorized visitors in parking lots and areas that are
otherwise closed to the public after normal operating hours. These letters will be kept on file at
both the Police Department and Harbor Patrol Office and renewed every 180 days. During this
time both agencies will not need to receive a complaint or report to assertively vet and remove
unauthorized visitors within the Harbor. This strong message should resonate within the criminal
community that the Harbor is not a soft target and our residents will not tolerate being taken
advantage of.
**NO SOUNDINGS DUE TO PLANNED DREDGING LATER THIS MONTH**
21
Ongoing Projects:
• DBAW Engine Grant
• Harbor Patrol Truck Replacement
• 2017 Lifeguard Contract
• Vessel Disposal Grant Administration (7 Vessels)
• Ventura County Tsunami Plan Update
Port District & Oxnard Harbor District:
• Coastal Trident Exercise Planning

Port District & Ventura City Collaboration:
• Continued to work with City on a Vessel Disposal Project
• Support to City Police & Fire Arson Investigation Support
• Planning For Future Fireboat Training
911 Calls
22
Hazardous Boating/Beach Weather
Ventura Harbor Patrol
PRESS RELEASE
Ventura Port District – Harbor Patrol
1603 Anchors Way Drive,
Ventura CA 93001 Office: 805-642-8618
For Immediate Release
January 20th, 2016
Message:
Ventura County Harbors and Public Safety Agencies want to inform the boating public of extremely
hazardous conditions on the water & beaches this weekend. Friday Morning the National Weather Service has
issued a Small Craft Advisory and High Surf Warning for the weekend. These two storm events combine
together to create a very unsafe environment here locally for boaters and people near the water’s edge.
Boaters should avoid unnecessary boating through the weekend due to the Hazards. People should use
extreme caution on the beaches and avoid rocks and jetties due to sneaker waves.
Additional Safety Message: Ventura Harbor Patrol would like to remind boaters to always monitor the NOAA
Marine Weather forecasts before departing the safety of harbors and while underway. The National Weather
Service has issued a Small Craft, Gale, & High Surf Advisories along with other messages for this weekend.
The Marine Weather can be heard on the Marine Radio Channels 1,2,3 & By Phone @ 805-988-6610.
In these types of hazardous conditions always consider making contact with the Harbor Patrols or US Coast
Guard on marine channel 16 before attempting to enter or exit the Harbors Harbor Patrol Officers can pass
on current conditions, instructions, and warnings.
Predicted Weather: (Refer to the National Weather Service For Detailed Info)
High Surf will be arriving later tonight and continue through the weekend. Local Beaches and Harbors will
experience large breaking waves and strong currents. People should use extreme caution when around the
water during this time. Boating under these conditions can be extremely hazardous both near-shore and
offshore. Boaters may experience breaking waves at the Harbor Entrances during this event. (The surf is
forecasted to be above average through Tuesday)
High Wind will create dangerous seas with short intervals between waves. These variable strong winds are
forecasted through Monday as the series of storms pass.
Contact: John Higgins, Harbormaster
Ventura Port District
805-642-8618
23
VENTURA PORT DISTRICT
DEPARTMENTAL STAFF REPORT Meeting Date: February 22, 2017
TO: Board of Port Commissioners
FROM: Frank Locklear, Marina Manager / Technology
SUBJECT: January Marina Report
I. Special Events
On January 24th to February 14th, the Ventura Harbor Village Marina worked with the Port
District Marketing Department, Ventura Harbor Patrol and our commercial fishing marina slip
tenants to host the Tall Ships Lady Washington and Hawaiian Chieftain. This was the first time
the Village could host this popular and well attended event for three weeks.
II. Ventura Harbor Village Marina Occupancy and Squid Production
The Ventura Harbor Village Marina slip occupancy has remained near 100%. January and early
February Squid production for the entire state including Ventura Harbor, remains much lower
than hoped. As of February 1st, 64% of the squid catch quota remains not landed. The current
squid season continues until March 31st. The new 2017 – 2018 squid season will open on April
1st, 2017.
24
On February 1st, the Marina Manager, Facilities Manager and Maintenance Supervisor met with
Bill Linsey who is the Engineering Consultant for Del Mar Seafood regarding plans for the
installation of a new Ice Maker for the 1449 building. Del Mar has agreed to supply the new
equipment. The ice production is intended to be used by and benefit the local small vessel
fishermen. The three Ventura squid offloading companies Del Mar, DeLuca and Ventura
Packers will continue to truck in the ice which is used during squid offloading. We are waiting for
the review of revised plans and construction could begin in June.

III. Technology
Trenching for a new fiber optic cable conduit connection from the 1591 building is expected to
be completed on February 15th. This conduit will allow the District to complete a connection to
the 1691 building. The new conduit will allow tenants of the 1691 building as well as marina
tenants to acquire a fiber optic connection upgrade. Upgrades to the District’s security cameras
at the 1691 building location will also be possible with the improved connection which will allow
us to eliminate the current rooftop antennas.
The cut over to the new Ring Central telephone system at the 1603 Port District Headquarters
will be completed on Wednesday, February 22nd.
25
Marketing/Ads/Events
Promotional Campaigns
• Tall Ships: 3 weeks in Ventura Harbor this year. Dockside tours, adventure
sails, and battle sails.
Marketing & Advertising
• 805 Living Magazine January Issue “Sea Tall Ships”
• VC Star Time Out Sailing Ships 1/27
• VCStar Sunday Local 1/22
• VCReporter
• Coastal News “Sea Tall Ships” 1/19
Marketing Report January 2017
New Revenues/On-Site Events
• Rescheduled Breath of Life Triathlon to May to move out of peak season
• Booked Clean Ocean Walk organized to bring attention to those who have to
walk for water. Event will be on March 18th. 200 participants expected.
• Tall ships : Jan 24th-Feb 14th. Tall ships held tours daily with daily social media
outreach.
Meetings & Outreach
• Central Coast Tourism Council Quarterly Board meeting: Central Coast
updates on map, website, and social media
26
Media /Communications/Meetings
Marketing Report January 2017
Media Leads & Promotions (Sommerville Associates December 2016)
• Arranged for Travel Writer Jill Weinlein and family to stay one night with family and for the
three plus Sheldon Brown and companion.
• Arranged for travel journalist Kathy Holcombe to rent snorkel equipment during her visit to
VHV.
• Helped facilitate dining experience for visiting Travel Journalist Kevin Hann, Toronto Star
Newspaper/Canada
to Brophy Bros. and Coastal Cone.
• Provided to Jennifer, a list of media who wish to visit VHV for story-gathering:
Highlights of Published Pieces
• Posted Parade of Lights release to the Ventura CCTC Events Blog.
• Scheduled for publication:
• 805 Living Magazine: December 2016 Issue “Parade of Lights”
• 805 Living Magazine Newsletter. Planned December 2016 Issue “Whale Watching”
• 805 Living Magazine January 2017 Issue Arrival “Tall Ships”
Community & Press Outreach
• Wrote and distributed the Holiday Release of events at VHV and the Harbor.
• Wrote and edited the Tall Ships Release.
• Sent holiday press release to Destination Content Specialist Mike Laan and Communications
Manager Fiorella Calderoni of Visit Ventura.
27
VenturaHarbor.com
Top 4 Pages Visited (January 2017):
1) Harbor Cove Cafe 2) Village Carousel 3) Local Fish Market 4)
Adventure and Lore Seaside historcal tall ships
Where people are coming from:
1) Google & Organic Search 2) Direct 3) Marriott.com
4) duckduckgo.com 5) latimes.com 6) Islandpackers.com
VenturaHarborVillage.com
Top 4 Pages Visited (January 2017):
1) Tall Ships 2) Events Calendar 3) Dine 4) Play
Where people are coming from: 1) Google & Organic Search 2) Direct 3) Social Media
4) Ventura Harbor.com 5) Macaroni Kid.com
Website Analytics
Data from January 1 – January 31,
2017
Data from January 1 – January
31, 2016
Marketing Report January 2017
28
Social Media Analytics
Instagram (7,100 Followers)
• Integrated Instagram story – 500 views over 24 hours
• Tall Ships Campaign: Used the hashtags #venturaharbor #tallships
• 80,000 impressions in January
Marketing Report January 2017
Iconosquare Instagram Follower Growth
29
Social Media Analytics (Cont.)
Facebook (17,602 Followers)
• 2106 Check-ins
• 73,928 Reach
Twitter (4,122 Followers)
Ventura Harbor Village E-Newsletter
• Tall Ships Newsletter with Opening of Ultimate Escape Rooms
• 23.2% open rate
3,907 People Reached, 11 Shares
Marketing Report January 2017
38,469 People Reached, 324 Shares
30
VENTURA PORT DISTRICT
DEPARTMENTAL STAFF REPORT Meeting Date: February 22, 2017
TO: Board of Port Commissioners
FROM: Robin Baer, Property Manager
SUBJECT: January 2017 Property Report
I. Tenant Improvements Underway
1) Boatyard Café — 1583 Spinnaker Drive #109 – Tenant is working with the architect to
create the drawings for the remodel. Once received and reviewed by Ventura Port
District, they will be sent to the City of Ventura.
II. Leasing
1) Leasing Packet:
• Distribution of leasing packets to prospective tenants and posted on website.
• Posting ads online via Loopnet and in other publications.
2) Overview of FY2016/2017 leasing strategy goals:
• Obtain monthly, quarterly and annual data from real estate organizations and
sources;
• Procured Co-star for real estate analytics;
• Increase annual rental revenue to VPD at (or above) consumer price index;
• Achieve vacancy rates for office, retail, restaurant below comparable properties
in the City of Ventura
• Attendance and participation with real estate, trade shows, webinars and
networking events and others as applicable;
• Annual memberships with leasing, real estate and development organizations;
• Visit prospective tenant locations and meet with business owners.
III. Occupancy level at Harbor Village
CATEGORY Harbor Harbor Harbor Harbor City * City *
Vacancy Vacancy Available Available Vacancy Available
Sq Ft % Sq Ft % % %
Office 2,417 8% 2,417 8% 31.9% 36.1%
Retail 0 0% 5,634 28.5% 9.9% 15.9%
Restaurant 0 0% 0 0% 10.1% 9.5%
*Based on comparable square footage
IV. December Sales Report
The attached summary provides sales for three categories: restaurants, retail and charters.
The reports compare the monthly sales for 2016 and 2015. They also include year-to-date
comparisons. Restaurant and retail categories posted noteworthy increases in sales. For
example, retail sales in December 2016 were 63.34% higher than December 2015 sales.
This is due in part to the addition of new businesses and increased sales.
The year-to-date sales for December 2016 were up 3.41% from the same time last year.
However, there was a decrease of 10.74% for Charters; this was mostly due to the Santa
Cruz Island landing dock closed for Island Packers’ boat trips. The landing dock is now
open; we anticipate seeing an increase in revenues going forward.
Attachment 1 – December Tenant Sales
31
ATTACHMENT 1 32
ATTACHMENT 1 33
34
35
JOHN CHIANG
TREASURER
STATE OF CALIFORNIA
12/13/16 0.71 0.67 182
12/14/16 0.72 0.67 181
12/15/16 0.72 0.68 181
12/16/16 0.72 0.68 184
12/17/16 0.72 0.68 184
12/18/16 0.72 0.68 184
12/19/16 0.72 0.68 179
12/20/16 0.72 0.68 180
12/21/16 0.72 0.68 179
12/22/16 0.73 0.68 179
12/23/16 0.73 0.68 185
12/24/16 0.73 0.68 185
12/25/16 0.73 0.68 185 Dec 2016 0.719%
12/26/16 0.73 0.68 185 Nov 2016 0.678%
12/27/16 0.73 0.68 180 Oct 2016 0.654%
12/28/16 0.73 0.68 173
12/29/16 0.73 0.68 176
12/30/16 0.74 0.68 172
12/31/16 0.74 0.68 171
01/01/17 0.74 0.74 171
01/02/17 0.74 0.74 171
01/03/17 0.74 0.74 181
01/04/17 0.74 0.74 184
01/05/17 0.75 0.74 186
01/06/17 0.75 0.74 186
01/07/17 0.75 0.74 186
01/08/17 0.75 0.74 186
01/09/17 0.75 0.74 185
01/10/17 0.75 0.74 185
01/11/17 0.75 0.74 187
01/12/17 0.75 0.74 186
Based on data available as of 1/13/2017
Quarter to Date:
Average Life:
View Prior Month Daily Rates
PMIA Average Monthly
Effective Yields Effective Yields
0.68%
*Daily yield does not reflect capital gains or losses
171
PMIA Performance Report LAIF Performance Report
Date Daily Yield*
Quarter to
Date Yield
Average
Maturity
(in days) Apportionment Rate: 0.68%
Quarter Ending 12/31/16
0.00001851848158529
0.999423823
Earnings Ratio:
Fair Value Factor:
Daily: 0.74%
Treasuries
44.33%
Mortgages
0.07%
Agencies
12.67%
Certificates of
Deposit/Bank
Notes
15.80%
Time Deposits
7.17%
Commercial
Paper
8.93%
Loans
11.03%
Pooled Money Investment Account
Portfolio Composition
12/31/16
$73.7 billion
ATTACHMENT 2
36
BOARD OF PORT COMMISSIONERS
FEBRUARY 22, 2017
CONSENT AGENDA ITEM A
APPROVAL OF
OUT OF TOWN TRAVEL REQUESTS
37
VENTURA PORT DISTRICT CONSENT AGENDA ITEM A
BOARD COMMUNICATION Meeting Date: February 22, 2017
TO: Board of Port Commissioners
FROM: Oscar F. Peña, General Manager
SUBJECT: Out of Town Travel Requests
RECOMMENDATION:
That the Board of Port Commissioners approve the following out of town travel requests for:
A) Marketing Coordinator, Mackenzie Fly to travel to San Diego, CA to participate in the Travel
and Adventure Show with Ventura County Coast on March 3-5, 2017. Attending this show
allows District staff to market and promote Ventura Harbor Village. Estimated cost for the
travel is as follows:
Registration N/A
Lodging $618.22
Meals $235.00
Mileage $184.04
Miscellaneous $100.00
TOTAL $1,137.26
38
BOARD OF PORT COMMISSIONERS
FEBRUARY 22, 2017
CONSENT AGENDA ITEM B
APPROVAL OF CHARTER, RETAIL AND
DOCK LEASE AGREEMENT FOR
ISLAND PACKERS, CORP.
39
VENTURA PORT DISTRICT CONSENT AGENDA ITEM B
BOARD COMMUNICATION Meeting Date: February 22, 2017
TO: Board of Port Commissioners
FROM: Robin Baer, Property Manager
SUBJECT: Charter, Retail & Dock Lease Agreement for Island Packers, Corp.
1591 Spinnaker Drive #105B
RECOMMENDATION:
That the Board of Port Commissioners approve a new Charter, Retail & Dock Lease Agreement
between the Ventura Port District dba Ventura Harbor Village and The Island Packers, Corp dba
Island Packers, Corp for the premises located at 1591 Spinnaker Drive #105B consisting of a
total of 2,666 square feet for a five-year term with a five year option to extend.
BACKGROUND AND DISCUSSION:
Island Packers, Corp has been a tenant since 2001 and is a family run business. They have
continued to grow their business from one excursion boat to the current three boats. Island
Packers was founded by Bill M. Connally, who wanted to provide a means for people to venture
out to the Channel Islands. These tours allow for exploration, education, recreation and
research for those who are interested in all the things the Channel Islands have to offer. They
also provide whale watching, harbor and special event cruises.
FISCAL IMPACT:
This new lease reflects current market rental rates for charter/retail/dock space in the complex.
The annual occupancy cost for this tenant is $1,041,000. The minimum rent over the five year
term is adjusted annually by the Consumer Price Index (CPI).
We look forward to continued future success with this tenant. Staff recommends the Board’s
approval of the new lease transaction.
40
BOARD OF PORT COMMISSIONERS
FEBRUARY 22, 2017
CONSENT AGENDA ITEM C
APPROVAL OF NEW OFFICE LEASE
AGREEMENT FOR
VENTURA DIVE & SPORT
41
VENTURA PORT DISTRICT CONSENT AGENDA ITEM C
BOARD COMMUNICATION Meeting Date: February 22, 2017
TO: Board of Port Commissioners
FROM: Robin Baer, Property Manager
SUBJECT: Approval of New Office Lease Agreement for Ventura Dive & Sport,
1559 Spinnaker Drive #206
RECOMMENDATION:
That the Board of Port Commissioners approve a new office lease agreement for the premises
located at 1559 Spinnaker Drive #206 consisting of 765 square feet between the Ventura Port
District dba Ventura Harbor Village and Ventura Dive & Sport for a three-year term with a twoyear
option.
BACKGROUND:
Jim Smith, owner of Ventura Dive & Sport has been a tenant since 1997 with a retail, instruction
and charter excursion component within the Village. The expansion of the retail component with
promenade exposure did not accomplish the sales that they were hoping to gain. Therefore, the
parties have agreed to reduce the retail component on the main level and move their office and
training classes upstairs to an office space.
FISCAL IMPACT:
This new lease reflects current market rental rates for office space in the complex. The annual
occupancy cost for this tenant is $16,000. The minimum rent over the five year term is adjusted
annually by 3% per year.
We look forward to future success with this tenant. Staff recommends the Board’s approval of
the new lease transaction.
42
BOARD OF PORT COMMISSIONERS
FEBRUARY 22, 2017
CONSENT AGENDA ITEM D
APPROVAL OF NEW RETAIL LEASE
AGREEMENT FOR
VENTURA DIVE & SPORT
43
VENTURA PORT DISTRICT CONSENT AGENDA ITEM D
BOARD COMMUNICATION Meeting Date: February 22, 2017
TO: Board of Port Commissioners
FROM: Robin Baer, Property Manager
SUBJECT: Approval of New Retail Lease Agreement for Ventura Dive & Sport,
1559 Spinnaker Drive #108
RECOMMENDATION:
That the Board of Port Commissioners approve a new retail lease agreement for the premises
located at 1559 Spinnaker Drive #108 consisting of 2,028 square feet between the Ventura Port
District dba Ventura Harbor Village and Ventura Dive & Sport for a three-year term with a twoyear
option.
BACKGROUND:
Jim Smith, owner of Ventura Dive & Sport has been a tenant since 1997. Ventura Dive & Sport
offers all levels of diver-training (from beginner to instructor), an on-site heated pool, certification
programs, sales/rentals of gear and charter excursions. The expansion of the retail component
with promenade exposure did not accomplish the sales they were hoping to gain, so therefore,
the parties have agreed to reduce their footprint from 3,356 square feet to 2,028 square feet.

FISCAL IMPACT:
This new lease reflects current market rental rates for retail space in the complex. The annual
occupancy cost for this tenant is $51,500. The minimum rent over the five year term is adjusted
annually by 3% per year.
We look forward to future success with this tenant. Staff recommends the Board’s approval of
the new lease transaction.
44
BOARD OF PORT COMMISSIONERS
FEBRUARY 22, 2017
CONSENT AGENDA ITEM E
APPROVAL OF THIRD AMENDMENT TO
PROFESSIONAL SERVICES AGREEMENT
WITH JENSEN DESIGN & SURVEY, INC.
45
VENTURA PORT DISTRICT CONSENT AGENDA ITEM E
Board Communication Meeting Date: February 22, 2017
TO: Board of Port Commissioners
FROM: Richard Parsons, Project Manager
SUBJECT: Approval of Third Amendment to the Professional Services Agreement with
Jensen Design & Survey Inc.
RECOMMENDATION:
That the Board of Port Commissioners approve Amendment No. 3 to the Professional Services
Agreement, dated April 1, 2016 with Jensen Design & Survey, Inc. in the amount of $15,000.
SUMMARY:
The proposed Amendment No. 3 includes:
A. Paragraph 3, TERM OF AGREEMENT shall be deleted in its entirety and the
following inserted in its place:
3. TERM OF AGREEMENT. The term of this Agreement shall commence on
April 1, 2016, and shall terminate on or before September 30, 2017.
B. Construction Administration for Ventura Harbor Cove Parking Lot Reconfiguration
and ADA Parking Lot Improvements Harborwide shall be added to the Scope of
Work as set forth in “Exhibit A.”
C. The Agreement requires an additional $15,000 for project compensation, bringing the
Agreement total to $52,300 from $37,300 as set forth in “Exhibit A.”
D. Except for the amendments set forth above in this Amendment No. 3, and set forth in
“Exhibit A,” the Agreement shall otherwise remain unchanged.
BACKGROUND:
On April 1, 2016, the Ventura Port District entered into a Professional Services Agreement
(PSA) with Jensen Design and Survey for $24,800 to provide topographic surveys and designs
of ADA parking improvements and access for Harbor Cove, Surfer’s Knoll, Launch Ramp and
VPD Headquarters lot, as well as processing plans for approval through the City of Ventura.
Work also includes adding additional ADA standard and/or van parking stalls where required by
the current building code.
The Board subsequently approved Amendment Nos. 1 and 2 of the PSA. The additional Scope
of Work for Harbor Cove Parking Reconfiguration included the work of a traffic engineer to
develop a site plan that would add additional parking spaces to the existing Harbor Cove
Parking Lot.
The construction contract for these two parking lot improvement projects was awarded by the
Board to J&H Engineering General Contractors on January 25, 2017. In order to assure that the
work is executed in accordance with the contract documents, Jensen Design and Survey has
submitted a proposal in the amount of $15,000 to provide construction administration services.
ATTACHMENTS:
Attachment 1 – Jensen Design and Survey, Inc. PSA Amendment No. 3
46
VENTURA PORT DISTRICT
AMENDMENT NO. 3
TO STANDARD FORM CONTRACT FOR
PROFESSIONAL SERVICES AGREEMENT
(Over $25,000)
WITH
JENSEN DESIGN & SURVEY, INC.
This AMENDMENT NO. 3 amends that certain agreement (the “Agreement”)
entered into on the first (1st) day of April 2016, by and between the VENTURA PORT
DISTRICT, an independent special district, hereinafter referred to as “DISTRICT” and
JENSEN DESIGN & SURVEY, INC., hereinafter referred to as “CONSULTANT.”
RECITALS
1. The parties now desire to lengthen the term of the agreement, revise the Scope of
Work and revise the project compensation.
NOW, THEREFORE, the parties agree as follows:
A. Paragraph 3, TERM OF AGREEMENT shall be deleted in its entirety and the
following inserted in its place:
3. TERM OF AGREEMENT. The term of this Agreement shall commence
on April 1, 2016, and shall terminate on or before September 30, 2017.
B. Construction Administration for Ventura Harbor Cove Parking Lot
Reconfiguration and ADA Parking Lot Improvements Harborwide shall be
added to the Scope of Work as set forth in “Exhibit A.”
C. The Agreement requires an additional $15,000 for project compensation,
bringing the Agreement total to $52,300 from $37,300 as set forth in “Exhibit
A.”
D. Except for the amendments set forth above in this Amendment No. 3, and set
forth in “Exhibit A,” the Agreement shall otherwise remain unchanged.
VENTURA PORT DISTRICT JENSEN DESIGN & SURVEY, INC.
By: ___________________________ By: __________________________
Oscar F. Peña, General Manager Susanne M. Cooper, P.E.
Date:________________________ Date:_________________________
Attachment 1 47
EXHIBIT A Attachment 1 48
BOARD OF PORT COMMISSIONERS
FEBRUARY 22, 2017
CONSENT AGENDA ITEM F
APPROVAL OF SECOND AMENDMENT
TO PROFESSIONAL SERVICES
AGREEMENT WITH DUDEK
49
VENTURA PORT DISTRICT CONSENT AGENDA ITEM F
BOARD COMMUNICATION Meeting Date: February 22, 2017
TO: Board of Port Commissioners
FROM: Brian Pendleton, Business Operations Manager
SUBJECT: Approval of Second Amendment to Professional Services Agreement with
Dudek
RECOMMENDATION:
That the Board of Port Commissioners approve the Second Amendment to Professional
Services Agreement with Dudek in the amount of $12,560 to provide additional environmental
consultant services for the Permitting Strategy for the Ventura Shellfish Enterprise (VSE)
project.
SUMMARY:
The Ventura Port District has been awarded a two year, approximately $300,000 Sea Grant
fund (approximately $265,000 to the District) to contract with qualified consultant(s) that will
enable development of a permitting strategy, necessary permitting components, environmental
reports and public outreach required for sustainably cultivated shellfish production to occur
through Ventura Harbor.
Staff believes it is clearly in the District’s best interest to ratify the Second Amendment to the
Professional Service Agreement (PSA) with Dudek to meet the objectives of the grant by
completing the environmental consultant services on the Task 1 – Strategic Permitting Analysis
as further detailed in the Sea Grant, PSA and Second Amendment.
BACKGROUND:
Dudek will continue to work with the Ventura Port District and other VSE team members to
identify and then clearly layout the most prudent and efficient permitting and review approach
that also provides the greatest long-term benefits. The leases for mariculture activities and
subsequent work proposed within navigable waters would be subject to a host of approvals from
a variety of agencies, including federal (USFWS/NMFS, USACE), state (CA Coastal
Commission, State Lands Commission, CDFW, RWQCB) and local agencies (Port of Ventura)
for which the policy requirements must be met. By reviewing available materials and through
pre-application meetings with the wildlife (NMFS, USFWS, CDFW) and other resource agencies
such as USACE, the Coastal Commission and the California RWQCB, and by drawing from
their combined experiences, Dudek will provide recommendations for successful environmental
review and prepare the necessary State and Federal environmental documents.
Deliverables include a Strategic Permitting Plan summarizing the path and timing of the
necessary permits, data requirements, and reviews and necessary State and Federal
environmental documents. The purpose of the Second Amendment is specifically to prepare for
and conduct an interagency meeting to gather state and federal input prior to completing the
Strategic Permitting Plan and additional consultant time to complete the document.
.
FISCAL IMPACTS:
The grant is for a two year period on a one-plus-one basis and is contingent upon funding
availability. Funding for both years has been made available. Year 1 funding is in the amount
not to exceed $65,350 for environmental consultant services. Year 2 funding is in the amount of
$137,200 for environmental consultant services. . The combined Year 1 and Year 2 funding is
$202,550 for Dudek to provide the environmental consultant services. Of the $202,550,
50
$184,320 (91%) will be reimbursable through the grant. $18,230 (9%) will be paid with VPD
funds. The Second Amendment to the PSA will increase the contract amount by $12,560.
Therefore the District’s total cost for Dudek’s consultant services (non-grant funded) to date will
be $30,790.
51
Page 1 of 1
DUDEK
AMENDMENT NO. 2
VENTURA PORT DISTRICT
AMENDMENT NO. 2
TO STANDARD FORM CONTRACT FOR
PROFESSIONAL SERVICES AGREEMENT
(Over $25,000)
WITH
DUDEK
This AMENDMENT NO. 2 amends that certain agreement (the “Agreement”)
entered into on the sixth (6th) day of October 2015, by and between the VENTURA
PORT DISTRICT, an independent special district, hereinafter referred to as “DISTRICT”
and DUDEK, hereinafter referred to as “CONSULTANT.”
RECITALS
1. The parties now desire to revise the project compensation for Task 1.
NOW, THEREFORE, the parties agree as follows:
A. The Agreement requires an additional $12,560 for project compensation,
bringing the Agreement total to $215,080 from $202,520 as set forth in “Exhibit
A.”
B. Except for the amendments set forth above in this Amendment No. 2, and set
forth in “Exhibit A,” the Agreement shall otherwise remain unchanged.
VENTURA PORT DISTRICT DUDEK
By: ___________________________ By: _________________________
Oscar F. Peña, General Manager Frank Dudek, President
Date:________________________ Date: ________________________
ATTACHMENT 1 52
February 3, 2017
Mr. Brian D. Pendleton
Ventura Port District
1603 Anchors Way Drive
Ventura, California 93001
Subject: Budget Augment to Professional Services Agreement for Permitting
Strategy and Permitting and Environmental Clearance for the Ventura
Shellfish Enterprise Program
Dear Mr. Pendleton,
Dudek is submitting this scope of work and cost estimate for continued environmental consulting
services to Ventura Port District (Port District) for the Ventura Shellfish Enterprise project
proposed off the coast near Ventura Harbor.
To date, Dudek has been providing regulatory strategy and guidance to the Port District and has
completed a draft of the Task 1 deliverable, a permit strategy document that summarizes the path
and timing of necessary environmental permits and clearances, data requirements, and reviews.
Additionally, we have organized and prepared for the first interagency pre-application meeting
with the various regulatory agencies, scheduled for February 9, 2017. We have also absorbed all
direct charges associated with travel costs. Given the timing and extent of comments remaining
to be incorporated into the strategic permitting document, the document is now expected to be
finished in the first quarter of 2017, and additional hours will be required to complete the final
draft and present our strategic approach to the regulatory agencies.
Per our email exchange on February 2, 2017, Dudek is proposing to augment our Task 1 scope of
work to provide additional technical environmental services to complete the Task 1 permit
strategy document and attend the interagency pre-application meeting scheduled for February 9,
2017. These services will include preparation of meeting materials for and attendance of the preapplication
meeting; and incorporating remaining comments and editing/formatting the Task 1
strategic permitting document.
ATTACHMENT 1 EXHIBIT A 53
Mr. Brian Pendleton
Subject: Budget Augment for Professional Services Agreement for Permitting Strategy and
Permitting and Environmental Clearance for the Ventura Shellfish Enterprise
Program
2 9250
February 2017
The proposed fee for completion of this task, as much as can be discerned, is based on time and
materials not to exceed $12,560.00 (64 combined Dudek hours). All labor hours will be billed
according to our Revised Schedule of Charges (reduced rates set according to our original
contract). Please feel free to call me at (415) 321-5315 if you have any questions regarding this
proposal.
Very truly yours,
_________________________
Laurie Monarres
Regulatory Specialist
ATTACHMENT 1 EXHIBIT A 54
DUDEK
2015 STANDARD SCHEDULE OF CHARGES
Effective January 1, 2015
ENGINEERING SERVICES
Project Director …………………………………………………………… $255.00/hr
Principal Engineer lll ……………………………………………………. $225.00/hr
Principal Engineer II ……………………………………………………. $215.00/hr
Principal Engineer I …………………………………………………….. $205.00/hr
Program Manager ………………………………………………………. $205.00/hr
Senior Project Manager ……………………………………………….. $195.00/hr
Project Manager …………………………………………………………. $190.00/hr
Senior Engineer III ………………………………………………………. $185.00/hr
Senior Engineer II ………………………………………………………. $175.00/hr
Senior Engineer I ……………………………………………………….. $165.00/hr
Project Engineer IV/Technician IV …………………………………. $155.00/hr
Project Engineer llI/Technician III ………………………………….. $140.00/hr
Project Engineer lI/Technician II ……………………………………. $125.00/hr
Project Engineer I/Technician I ……………………………………… $110.00/hr
Project Coordinator……………………………………………………….. $85.00/hr
Engineering Assistant ……………………………………………………. $75.00/hr
ENVIRONMENTAL SERVICES
Principal ……………………………………………………………………. $235.00/hr
Senior Project Manager/Specialist II ………………………………. $220.00/hr
Senior Project Manager/Specialist I ……………………………….. $210.00/hr
Environmental Specialist/Planner VI ………………………………. $190.00/hr
Environmental Specialist/Planner V ……………………………….. $170.00/hr
Environmental Specialist/Planner IV ………………………………. $160.00/hr
Environmental Specialist/Planner III ………………………………. $150.00/hr
Environmental Specialist/Planner II ……………………………….. $130.00/hr
Environmental Specialist/Planner I ………………………………… $120.00/hr
Analyst III ………………………………………………………………….. $110.00/hr
Analyst II …………………………………………………………………… $100.00/hr
Analyst I ……………………………………………………………………… $90.00/hr
Planning Assistant II ……………………………………………………… $80.00/hr
Planning Assistant I ………………………………………………………. $70.00/hr
COASTAL PLANNING/POLICY SERVICES
Senior Project Manager/Coastal Planner II ……………………… $215.00/hr
Senior Project Manager/Coastal Planner I ………………………. $205.00/hr
Environmental Specialist/Coastal Planner VI …………………… $195.00/hr
Environmental Specialist/Coastal Planner V ……………………. $175.00/hr
Environmental Specialist/Coastal Planner IV …………………… $165.00/hr
Environmental Specialist/Coastal Planner III …………………… $155.00/hr
Environmental Specialist/Coastal Planner II ……………………. $145.00/hr
Environmental Specialist/Coastal Planner I …………………….. $135.00/hr
ARCHAEOLOGICAL SERVICES
Senior Project Manager/Archaeologist II…………………………. $210.00/hr
Senior Project Manager/Archaeologist I ………………………….. $200.00/hr
Environmental Specialist/Archaeologist VI ………………………. $180.00/hr
Environmental Specialist/Archaeologist V ……………………….. $160.00/hr
Environmental Specialist/Archaeologist IV ………………………. $150.00/hr
Environmental Specialist/Archaeologist III ………………………. $140.00/hr
Environmental Specialist/Archaeologist II ……………………….. $130.00/hr
Environmental Specialist/Archaeologist I ………………………… $120.00/hr
Environmental Specialist/Paleontologist III ……………………… $160.00/hr
Environmental Specialist/Paleontologist II ………………………. $140.00/hr
Environmental Specialist/Paleontologist I ……………………….. $120.00/hr
Paleontological Technician III …………………………………………. $80.00/hr
Paleontological Technician II ………………………………………….. $70.00/hr
Paleontological Technician I …………………………………………… $50.00/hr
Archaeologist Technician II …………………………………………….. $70.00/hr
Archaeologist Technician I ……………………………………………… $50.00/hr
CONSTRUCTION MANAGEMENT SERVICES
Principal/Manager ………………………………………………………. $195.00/hr
Senior Construction Manager ………………………………………. $180.00/hr
Senior Project Manager ……………………………………………….. $160.00/hr
Construction Manager …………………………………………………. $150.00/hr
Project Manager …………………………………………………………. $140.00/hr
Resident Engineer …………………………………………….…….….$140.00/hr
Construction Engineer …………………………………………………. $135.00/hr
On-site Owner’s Representative ……………………………………. $130.00/hr
Construction Inspector III ……………………………………………… $125.00/hr
Construction Inspector II ………………………………………………. $115.00/hr
Construction Inspector I ……………………………………………….. $105.00/hr
Prevailing Wage Inspector ……………………………………………. $135.00/hr
COMPLIANCE SERVICES
Compliance Director …………………………………………………… $200.00/hr
Compliance Manager ………………………………………………….. $140.00/hr
Compliance Project Coordinator ……………………………………. $100.00/hr
Compliance Monitor ……………………………………………………… $90.00/hr
HYDROGEOLOGICAL SERVICES
Principal ……………………………………………………………………. $235.00/hr
Sr. Hydrogeologist IV/Engineer IV………………………………… $215.00/hr
Sr. Hydrogeologist III/Engineer III ………………………………….. $200.00/hr
Sr. Hydrogeologist II/Engineer II ……………………………………. $180.00/hr
Sr. Hydrogeologist I/Engineer I ……………………………………… $165.00/hr
Hydrogeologist VI/Engineer VI …………………………………….. $150.00/hr
Hydrogeologist V/Engineer V ……………………………………….. $140.00/hr
Hydrogeologist IV/Engineer IV ……………………………………… $130.00/hr
Hydrogeologist III/Engineer III ………………………………………. $120.00/hr
Hydrogeologist II/Engineer II ………………………………………… $110.00/hr
Hydrogeologist I/Engineer I ………………………………………….. $100.00/hr
Technician ………………………………………………………………….. $95.00/hr
DISTRICT MANAGEMENT & OPERATIONS
District General Manager …………………………………………….. $175.00/hr
District Engineer …………………………………………………………. $160.00/hr
Operations Manager ………………………………………………….. $150.00/hr
District Secretary/Accountant ………………………………………… $85.00/hr
Collections System Manager ………………………………………….. $95.00/hr
Grade V Operator ………………………………………………………. $100.00/hr
Grade IV Operator………………………………………………………… $85.00/hr
Grade III Operator ………………………………………………………… $80.00/hr
Grade II Operator …………………………………………………………. $63.00/hr
Grade I Operator ………………………………………………………….. $55.00/hr
Operator in Training ……………………………………………………… $40.00/hr
Collection Maintenance Worker II ……………………………………. $55.00/hr
Collection Maintenance Worker I …………………………………….. $40.00/hr
OFFICE SERVICES
Technical/Drafting/CADD Services
3D Graphic Artist ………………………………………………………… $150.00/hr
Senior Designer …………………………………………………………. $140.00/hr
Designer …………………………………………………………………… $130.00/hr
Assistant Designer ……………………………………………………… $125.00/hr
GIS Specialist IV ………………………………………………………… $150.00/hr
GIS Specialist III ………………………………………………………… $140.00/hr
GIS Specialist II …………………………………………………………. $130.00/hr
GIS Specialist I ………………………………………………………….. $120.00/hr
CADD Operator III ………………………………………………………. $120.00/hr
CADD Operator II ……………………………………………………….. $115.00/hr
CADD Operator I ………………………………………………………… $100.00/hr
CADD Drafter ………………………………………………………………. $90.00/hr
CADD Technician ………………………………………………………… $80.00/hr
SUPPORT SERVICES
Technical Editor lll………………………………………………………. $140.00/hr
Technical Editor ll ……………………………………………………….. $125.00/hr
Technical Editor l ……………………………………………………….. $110.00/hr
Publications Specialist lll ……………………………………………… $100.00/hr
Publications Specialist ll ………………………………………………… $90.00/hr
Publications Specialist l…………………………………………………. $80.00/hr
Clerical Administration II………………………………………………… $80.00/hr
Clerical Administration I…………………………………………………. $75.00/hr
Forensic Engineering – Court appearances, depositions, and interrogatories as
expert witness will be billed at 2.00 times normal rates.
Emergency and Holidays – Minimum charge of two hours will be billed at 1.75
times the normal rate.
Material and Outside Services – Subcontractors, rental of special equipment,
special reproductions and blueprinting, outside data processing and computer
services, etc., are charged at 1.15 times the direct cost.
Travel Expenses – Mileage at current IRS allowable rates. Per diem where
overnight stay is involved is charged at cost
Invoices,Late Charges. – All fees will be billed to Client monthly and shall be due
and payable upon receipt. Invoices are delinquent if not paid within thirty (30) days
from the date of the invoice. Client agrees to pay a monthly late charge equal to
one percent (1%) per month of the outstanding balance until paid in full.
Annual Increases – Unless identified otherwise, these standard rates will increase
3% annually.
ATTACHMENT 1 EXHIBIT A 55
BOARD OF PORT COMMISSIONERS
FEBRUARY 22, 2017
CONSENT AGENDA ITEM G
APPROVAL OF FOURTH AMENDMENT
TO PROFESSIONAL SERVICES
AGREEMENT WITH RRM DESIGN
56
VENTURA PORT DISTRICT CONSENT AGENDA ITEM G
BOARD COMMUNICATION Meeting Date: February 22, 2017
TO: Board of Port Commissioners
FROM: Richard Parsons, Project Manager
SUBJECT: Approval of Fourth Amendment to Professional Services Agreement with RRM
Design Group for the Phase 3 Harbor Village Improvement Project
RECOMMENDATION:
That the Board of Port Commissioners approve the Fourth Amendment to Professional Services
Agreement, dated February 12, 2014 with RRM Design Group in the amount of $25,000.
SUMMARY:
The proposed Amendment No. 4 includes:
A. Paragraph 3, TERM OF AGREEMENT shall be deleted in its entirety and the following
inserted in its place:
3. TERM OF AGREEMENT. The term of this Agreement shall commence on February
12, 2014, and shall terminate on or before December 31, 2017.
B. Task E.3 – Extended Construction Support shall be added to the Scope of Work as set forth
in “Exhibit A.”
C. The Agreement requires an additional $25,000 for project compensation, bringing the
Agreement total to $251,400 from $226,400 as set forth in “Exhibit A.”
D. Except for the amendments set forth above in this Amendment No. 3, and set forth in
“Exhibit A,” the Agreement shall otherwise remain unchanged.
BACKGROUND:
On February 12, 2014, the Port District entered into a Professional Services Agreement (PSA)
with RRM Design Group to provide design services for the Phase 3 Harbor Village Improvement
Project. As the project design evolved, the Board subsequently approved three amendments to
the initial PSA with RRM. Ultimately, RRM prepared contract documents for the Phase 3 project
and the work is now underway. In order to assure that work is executed by Viola, Inc. in
accordance with the contract documents, RRM has submitted a proposal in the amount of
$25,000 to provide construction administration services.
ATTACHMENTS:
Attachment 1 – RRM Design Group Professional Services Agreement Amendment No. 4
57
Page 1 of 3
RRM DESIGN GROUP
AMENDMENT NO. 4
VENTURA PORT DISTRICT
AMENDMENT NO. 4
TO STANDARD FORM CONTRACT FOR
PROFESSIONAL SERVICES AGREEMENT
(Over $25,000)
WITH
RRM DESIGN GROUP
This AMENDMENT NO. 4 amends that certain agreement (the “Agreement”)
entered into on the twelfth (12th) day of February 2014, by and between the VENTURA
PORT DISTRICT, an independent special district, hereinafter referred to as “DISTRICT”
and RRM DESIGN GROUP, hereinafter referred to as “CONSULTANT.”
RECITALS
1. The parties now desire to lengthen the term of the agreement, revise the Scope of
Work and revise the project compensation.
NOW, THEREFORE, the parties agree as follows:
A. Paragraph 3, TERM OF AGREEMENT shall be deleted in its entirety and the
following inserted in its place:
3. TERM OF AGREEMENT. The term of this Agreement shall commence
on February 12, 2014, and shall terminate on or before December 31,
2017.
B. Task E.3 – Extended Construction Support shall be added to the Scope of
Work as set forth in “Exhibit A.”
C. The Agreement requires an additional $25,000 for project compensation,
bringing the Agreement total to $251,400 from $226,400 as set forth in “Exhibit
A.”
D. Except for the amendments set forth above in this Amendment No. 3, and set
forth in “Exhibit A,” the Agreement shall otherwise remain unchanged.
VENTURA PORT DISTRICT RRM DESIGN GROUP
By: ___________________________ By: __________________________
Oscar F. Peña, General Manager Lief McKay, ASLA, LEED, AP, Principal
Date:________________________ Date:_______________________
ATTACHMENT 1 58
Page 2 of 3
RRM DESIGN GROUP
AMENDMENT NO. 4
AMENDMENT NO. 4
EXHIBIT “A”
REVISED SCOPE OF WORK
WITH RATES AND TERMS
TASK AND FEE SUMMARY
TASK DESCRIPTION FIXED FEE
(see fee footnote)
TASK A PROJECT MANAGEMENT AND MEETINGS
A.1 Project Management and Coordination $7,720
A.2 Kickoff Meeting and Board Design Charrette $1,520
A.3 Client Meeting
A.3.1 Final Conceptual Design Review $1,180
A.3.2 Design Development Review $1,180
A.3.3 75% PSE submittal review $1,180
A.3.4 95% PSE submittal review $1,180
Task A Subtotal: $13,960
TASK B DESIGN DEVELOPMENT
B.1 Soils Engineering Report $8,030
B.2 Final Conceptual Design $11,050
B.3 Design Development Package – 30%-50% $33,000
Task B Subtotal: $52,080
TASK C FINAL DESIGN
C.1 75% PSE Package $55,072
C.2 95% PSE Package $37,210
C.3 Bid-Ready PSE Package $18,678
Task C Subtotal: $110,960
TASK D EAST PLAZA IMPROVEMENTS
D.01 East Plaza Additional Improvements $8,000
D.02 Staircase Replacement $8,500
D.03 ADA Accessibility Compliance Review $3,900
Task D Subtotal: $20,400
TASK E CONSTRUCTION SUPPORT/REVIEW
E.1 Construction Support $25,000
E.2 Accessibility Completion Review $2,000
E.3 Extended Construction Support $25,000
Task E Subtotal: $52,000
SUMMARY OF FEES: $193,500 $249,400
Estimated Reimbursable Expenses: $2,000
ESTIMATED PROJECT TOTAL: $195,500 $251,400
ATTACHMENT 1 59
Page 3 of 3
RRM DESIGN GROUP
AMENDMENT NO. 4
TASK E – CONSTRUCTION SUPPORT/REVIEW
Task E.3 – Extended Construction Support
RRM will continue to support the Client during the construction stage of the project. This
task estimate assumes the project completion to be June 30, 2017. The following is a brief
list of anticipated services that will be required to support the client during this stage:
• Respond to RFIs (all disciplines)
• Review and respond to submittals and shop drawings
• Issue supplemental instructions
• Eight (8) site visits to observe construction progress, and contractor’s mock-ups.
Meetings will occur at request of authorized representative.
• On-going weekly meetings (attend by phone)
• One (1) civil site visit to observe site construction
• One (1) structural site visit to observe foundations for wooden staircase
• One (1) electrical site visit to observe controls on color changing LED lights
• One (1) final walk to create a punch list
• Review change orders with Client
Deliverables:
• Construction Support
Exclusions:
• Contractor’s Payment slips (by others)
Estimated Fee (Time and Materials):
• $25,000 (see footnote A)

Fee Footnote
A. Estimated fees for tasks shown as “Time and Materials – Not to Exceed” (T&M/NTE)
establish the maximum that will be billed for each task. Amounts billed will reflect
actual hours, and will not exceed the maximum amount shown without prior approval
by the client.
ATTACHMENT 1 60
BOARD OF PORT COMMISSIONERS
FEBRUARY 22, 2017
STANDARD AGENDA ITEM 1
APPROVAL OF MID-YEAR BUDGET
ADJUSTMENTS FOR FISCAL YEAR
2016-2017
61
VENTURA PORT DISTRICT STANDARD AGENDA ITEM 1
BOARD COMMUNICATION Meeting Date: February 22, 2017
TO: Board of Port Commissioners
FROM: Oscar Peña, General Manager
Brian Pendleton, Business Operations Manager
Gloria Adkins, Accounting Manager
SUBJECT: Approve by Resolution Mid-Year Budget Adjustments for Fiscal Year 2016-17
RECOMMENDATION:
That the Board of Port Commissioners adopt Resolution No. 3328 authorizing the Mid-Year Budget
Adjustments for Fiscal Year 2016-17.
BACKGROUND:
The District’s fiscal year extends from July 1 through June 30. The operating budget is an essential
component of the management planning and control process. This budget process is required by the
Governmental Accounting Standards Board, which has jurisdiction over special districts. The concept
of fiscal accountability requires that a government agency justify its actions in the context of budgetary
restrictions on the use of resources.
The General Manager in collaboration with the Business Operations Manager, the Accounting
Manager and all Department Managers evaluate the income and expense categories of the budget at
mid-year to determine where adjustments may be necessary. Following this analysis, appropriate
adjustments are made to the budget and recommended to the Board for approval.
As a result of this process, cash flows from normal operations are projected at $2,109,000 for the
year. This is $1,110,000 more than anticipated in the original Fiscal Year 2016 – 2017 budget. This
information will be discussed in greater detail at the meeting.
Operating Revenue
The operating revenue was increased $1,180,000. This increase was the net effect to reflect the
receipt of Portside Partners option fee of $1,200,000 as per the terms of their option agreement and a
reduction of $20,000 in Harbor Village Marina Slip income. The slip income was reduced because the
original budget included a 4% rate increase which did not occur due to a poor squid fishery season.
Operating Expenditures
The operating expenses have been increased $70,000. This increase represents the net effect of a
reduction in the workers compensation and general liability insurances offset by the increase in
Harbor Patrol overtime wages, building maintenance, legal services and professional services related
to the shellfish enterprise.
Building Tenant Improvements
The total expenditures for tenant improvements increased $112,000. This net increase reflects
approved and negotiated lease costs for 1559 Spinnaker Drive #108, #109; 1583 Spinnaker Drive
#109 and 1591 Spinnaker Drive #115. Other tenant improvement costs were reclassified to building
maintenance where appropriate. (See Attachment 3)
Capital Improvement and Accessibility Improvement Plans
The capital improvement projects decreased by $225,000 and the accessibility improvements
increased by $175,000. Attachment 4 is an adjusted capital improvement and accessibility
62
improvement plan for fiscal year 16-17. The changes reflected in the attached plan are explained
below:
 Item 9 – Fish Pier Crane #1 – replacement of this crane has been deferred to fiscal year 17-
18. Crane #2 is fully operational and an evaluation of a replacement for Crane #1 will take
place after June, 2017.
 Item 15 – Schooner Drive Entry Signage – the cost of this signage project has been reduced
by $25,000 and the project has been deferred to fiscal year 17-18. Staff anticipates further
land use analysis of Lot 19A prior to signage design.
 Item 16 – Harbor Village Entrance Feature Revitalization & Wayfinding – The damage to the
entry-feature has been repaired. The project to revitalization the entry feature budgeted in
fiscal year 20-21 has been reduced by $250,000 due to cash flow constraints.
 Item 22 – Carousel Courtyard Revitalization & Phase 3 ADA Accessibility – this project has
been increased by $175,000 as per the Board approval to include kelp sculptures and
unanticipated change orders.
CONCLUSION:
Construction of Portside Ventura Harbor began in January 2017. This new development will add
$300,000 more to our annual revenues and more as the project develops over the next three years.
District staff is also managing a Request for Proposals for two development opportunity sites, Parcels
5 and 8 in the southwest harbor area. These two parcels present opportunities to create new visitor
serving uses, which has the potential to increase revenues for the District in the next 4 to 8 years.
Although there is much work needed for the entitlement and permitting of these in-fill parcels, the
process has begun to make the District more economically viable in the future.
Another long term opportunity is the possibility of establishing an offshore commercial aquaculture
operation based from the Ventura Harbor to create economic opportunities for the Port District, the
community and marine stakeholders.
This project is still years away from producing Mediterranean mussel, but the District and its Ventura
Shellfish Enterprise (VSE) volunteer partners are working diligently to complete a $300,000 grant from
NOAA through a California Sea Grant in support of a strategic permitting and planning initiative to
facilitate and substantially increase shellfish farming in Southern California. Hopefully, within a five
year period this project could be underway in open coastal waters of the Santa Barbara Channel.
In 2016 the Board of Port Commissioners approved a lease for BS Taproom which will open in late
2017 or early 2018. This destination restaurant, will replaces the vacant Blackbeard’s restaurant
space which will add to the selection of many successful restaurants in the harbor.
As described these are real economic development opportunities for the Port District and the local
economy. Under the leadership of the Board of Port Commissioners, there is a very positive outlook
for the future of the Ventura Harbor.
There are also many improvements being implemented in the harbor. Ventura Isle Marina is in the
pre-permitting process to renovate their 528 slip marina. This slip reconfiguration and replacement
should improve their occupancy levels and revenues. At Harbor Village, the Port District continues to
improve universal access throughout the complex. The beach parking lots and launch ramp parking
areas will also be improved for the benefit of the public. The common area around the Lighthouse
63
building home of Margarita Villa and Village Carousel is getting a new facelift. In the future, this area
will become the main entrance into the Ventura Harbor Village Shopping Center. This project,
designed by RRM Design Group will open in late June to early July 2017.
We are very excited about these improvements throughout the harbor.
As the overall economy improves, there will be more resources available to reinvest into the harbor
and Harbor Village. The District continues to strive to offer a first-class harbor for visitors and
residents alike.
ATTACHMENTS:
Attachment 1 – Resolution No. 3328 to adopt Mid-Year Budget Adjustments Fiscal Year 2016-2017
Attachment 2 – Mid-Year Budget Adjustments for Fiscal Year 2016-2017
Attachment 3 – Mid-Year Tenant Improvement Adjustments for Fiscal Year 2016-2017
Attachment 4 – Mid-Year Capital Improvement Projects Adjustments for Fiscal Year 2016-2017
Attachment 5 – Mid-Year Budget Cash Flow Projection
64
ATTACHMENT 1 65
ATTACHMENT 1 66
Adjusted
Actual Budget Actual Budget Budget Budget
2014-15 2014-15 2015-16 2015-16 2016-17 Adjust 2016-17 Comments
OPERATING REVENUE
Parcel Lease Income 2,945,857 2,990,000 3,109,538 3,035,000 3,100,000 – 3,100,000
Portside Partners Lease 60,000 60,000 60,000 60,000 240,000 – 240,000
Lease appreciation & signing rents – – 630,676 – – 1,200,000 1,200,000 Portside Partners option
payment
Dry Storage Income 83,787 80,000 113,371 97,000 110,000 110,000 –
Commercial Fishermen’s Storage 69,453 70,000 63,694 76,500 70,000 – 70,000
Parking Income 62,895 55,000 71,084 65,000 70,000 70,000 –
Misc. Income/Rentals 126,805 109,000 129,318 101,500 71,000 71,000 –
Harbor Village Lease Income
Retail 450,752 425,000 435,159 410,000 460,000 – 460,000
Restaurant 912,900 870,000 1,011,992 965,000 965,000 – 965,000
Offices 558,711 555,000 606,143 605,000 630,000 – 630,000
Charters 358,826 355,000 331,577 350,000 300,000 – 300,000
Commercial Fishing Premises 70,337 70,000 102,725 95,000 130,000 – 130,000
Fish Offloading 166,045 150,000 96,068 120,000 100,000 – 100,000
Harbor Village Misc. Income 3,754 6,000 5,360 6,000 5,500 – 5,500
Booth/Vendor Income 11,800 9,500 13,987 10,000 7,500 – 7,500
Sponsorships 17,225 16,500 15,485 16,500 14,000 – 14,000
Harbor Event Permits 43,754 33,000 38,691 40,500 34,500 – 34,500
Harbor Village Marina Slip Rentals 888,259 876,000 923,750 926,000 930,000 (20,000) 910,000
Projected rate increase did not
occur due to poor squid fishery
season in FY1617
Harbor Village CAM Income 273,628 270,000 310,271 295,000 305,000 – 305,000
Harbor Village Merchants Promo Dues 85,878 80,000 88,933 90,000 95,000 – 95,000
TOTAL OPERATING REVENUE 7,190,666 7,080,000 8,157,822 7,364,000 7,637,500 1,180,000 8,817,500
% change from previous years actual -1% 13% -6% 8%
% change before special revenues 5% 1% 1%
OPERATING EXPENDITURES
Personnel Expenses
Total Wages 1,561,080 1,584,500 1,593,087 1,640,500 1,646,500 – 1,646,500
Other Personnel Expenses
Payroll Taxes 24,616 27,500 25,185 29,500 26,000 26,000 –
Workers Comp Insurance 121,803 123,000 62,226 63,000 80,000 (12,000) 68,000 As per JPIA-Oct2016
Retrospective Computation
Medical & Life Insurance 212,998 221,500 216,411 224,000 224,000 – 224,000
Optional Benefit Plans 144,013 146,000 147,563 149,000 149,000 149,000 –
Retirement Contributions 346,096 368,500 381,598 389,500 378,000 – 378,000
Totals Other Personnel Exp 849,526 886,500 832,983 855,000 857,000 (12,000) 845,000
Total Personnel Expenses 2,410,606 2,471,000 2,426,070 2,495,500 2,503,500 (12,000) 2,491,500
% change from previous years actual 0% 1% 3% 3%
VENTURA PORT DISTRICT
MID YEAR BUDGET ADJUSTMENTS
FOR FISCAL YEAR 2016-17
Revised 2/22/2017
ATTACHMENT 2 67
FY16-17 Budget Continued, 2/22/2017
Adjusted
Actual Budget Actual Budget Budget Budget
2014-15 2014-15 2015-16 2015-16 2016-17 Adjust 2016-17 Comments
General Expenses
Advertising (Public notices) 10,360 12,000 7,407 6,000 7,000 – 7,000
Leasing / Real Estate – – 14,698 17,000 17,000 – 17,000
Port District Open House 550 5,000 3,375 4,000 4,000 – 4,000
Auto Mileage & Allowance 12,013 15,000 9,660 13,500 11,500 – 11,500
Auto/Boat Equip & Maint. 26,096 34,000 20,286 34,500 32,000 32,000 –
Bad Debt 24,375 36,000 18,213 25,000 25,000 – 25,000
Bank Fees & Other Misc. 10,226 15,000 12,000 15,000 15,000 15,000 –
Building Maintenance 167,222 229,000 203,315 243,000 243,000 45,000 288,000
Village building dry rot
prevention due to excessive
rains, reclassification of normal
wear and tear for tenant suites.
Communications 42,402 41,000 47,738 43,000 50,000 – 50,000
Conferences, Meetings & Training 27,846 42,500 21,547 41,500 39,000 – 39,000
Dock & Fish Pier Maint. & Repairs 43,165 59,000 32,884 49,000 44,500 – 44,500
Equipment Rental 10,924 22,000 22,347 18,500 21,500 – 21,500
Village Enhancements 19,560 50,000 21,235 35,000 – – – Village Enhancements included
in Building Maintenance
General Harbor Maintenance 4,668 5,000 2,500 4,000 4,000 – 4,000
General Liability Insurance 273,447 274,500 265,268 260,000 264,000 (40,000) 224,000 As per JPIA-Oct2016
Retrospective Computation
Grounds Maintenance 85,758 155,500 136,503 111,000 114,000 40,000 154,000
Implementation of Harbor Village
parking study, landscaping
installation due to ADA
improvements, and storm
damage repairs
Janitorial Supplies 41,082 52,000 40,882 60,500 57,000 – 57,000
Land/Building Rental Expense 69,453 70,000 63,694 76,500 70,000 – 70,000
Memberships & Subscriptions 19,305 21,000 20,489 21,500 23,000 – 23,000
Office Computer Equip & Related 19,726 24,000 15,824 20,500 31,000 – 31,000
Office Supplies & Equipment 25,297 51,500 30,544 30,000 31,500 – 31,500
Operating Supplies 23,644 34,500 24,291 34,000 30,500 – 30,500
Other Equipment & Repairs 35,491 41,500 48,705 46,000 42,000 – 42,000
Professional Serv. – Auditing 13,483 15,000 16,861 20,000 35,000 – 35,000
Professional Serv. – Legal 228,847 240,000 236,150 245,000 200,000 25,000 225,000
Rate increases authorized by
the Board and finalization of
Portside Partners
Professional Serv. – Shellfish – – – – 20,000 20,000 40,000 Additional Plauche Carr and
Dudek services
Professional/Outside Services 291,577 363,500 247,266 304,500 320,500 – 320,500
Prof. Serv/Downtown Trolley Partnership 24,000 25,000 24,000 24,000 24,000 – 24,000
Uniforms & Tool Allowances 12,974 15,500 13,029 17,000 17,500 – 17,500
Utilities and Trash 344,204 383,000 314,503 411,500 378,000 – 378,000
Dredging Related Expenses 227,706 260,000 323,728 305,000 236,000 – 236,000
Total General Expenses 2,135,401 2,592,000 2,258,942 2,536,000 2,407,500 90,000 2,497,500
% change from previous years actual -5% 6% 7% 11%
Marketing & Promotional Expenses
Advertising & Marketing 131,070 131,000 135,375 134,500 137,000 137,000 –
Ad Production/Graphic Design 20,700 20,000 22,574 22,000 20,000 20,000 –
ATTACHMENT 2 68
FY16-17 Budget Continued, 2/22/2017
Adjusted
Actual Budget Actual Budget Budget Budget
2014-15 2014-15 2015-16 2015-16 2016-17 Adjust 2016-17 Comments
Operating Expenditures, Marketing & Promotional Expenses Continued
Marketing Conversion Study 10,000 – 10,000
In partnership with the VVCB,
contract with Lauren Schlau,
Market Research
Street Event Banners 641 1,000 1,222 1,500 10,500 10,500 –
Village Maps/Promotional Materials 17,667 20,000 14,468 16,500 15,000 – 15,000
Certified Rack 2,447 2,500 2,480 2,500 2,500 2,500 –
Tourism Outreach, FAM Tours and Meetings 3,552 9,000 7,722 9,000 9,500 9,500 –
Entertainment & Music 21,181 23,000 21,319 23,000 20,000 20,000 –
Brand Build/Promotions/Campaigns/Events 56,684 60,000 47,406 63,500 60,000 60,000 –
Equipment Rental-Copier Village Office 5,068 6,000 4,923 5,000 – – – Moved to Admin budget
Content/Web/Paid Social Media 13,762 18,500 13,286 13,600 10,000 10,000 –
Miscellaneous 75 500 11 400 500 500 –
Total Marketing & Promotional Expenses 272,847 291,500 270,786 291,500 295,000 295,000 –
% change from previous years actual 0% -1% 9% 9%
TOTAL OPERATING EXPENDITURES 4,818,854 5,354,500 4,955,798 5,323,000 5,206,000 78,000 5,284,000
% change from previous years actual -2% 3% 5% 7%
2,371,812 1,725,500 3,202,024 2,041,000 2,431,500 1,102,000 3,533,500
NON-OPERATING and OTHER EXPENDITURES
142,124 218,000 90,239 168,000 167,500 (8,000) 159,500
Cost of Issuance/Rate resetting premium – – 91,765 135,600 – – –
COP’s Interest Payment 450,213 455,000 378,787 435,000 300,000 – 300,000
COPs Series 2016 Interest Refunded DBW l – – – – 140,000 – 140,000
DBAW Loan#1 Interest Payment $4m 158,977 160,000 118,263 160,000 – – –
DBAW Loan#2 Interest Payment $1.5m 54,250 55,000 39,703 55,000 – – –
Principle Payments on bonds/loans 616,306 620,000 639,912 640,000 825,000 – 825,000
TOTAL NON-OPER. EXPENDITURES 1,421,870 1,508,000 1,358,669 1,593,600 1,432,500 (8,000) 1,424,500
949,942 217,500 1,843,355 447,400 999,000 1,110,000 2,109,000
Building Tenant Improvements 163,911 230,000 295,127 285,000 388,000 112,000 500,000 See Attached Schedule
Accessibility Improvements 117,768 265,000 21,120 800,000 1,660,000 175,000 1,835,000
See attached Capital
Improvement and ADA
Accessibility Improvement Plan
Capital Improvements Projects 202,220 1,581,000 1,624,047 1,230,000 1,570,000 (225,000) 1,345,000
See attached Capital
Improvement and ADA
Accessibility Improvement Plan
Annual Cash Flows In (out) after Improve 466,043 (1,858,500) (96,939) (1,867,600) (2,619,000) 1,048,000 (1,571,000)
(466,043) 1,858,500 96,939 1,867,600 2,619,000 (1,048,000) 1,571,000
Projected Unrestricted Reserve Balance 7,704,000 $ 5,700,000$ $ 8,000,000 6,134,000$ 4,145,000$ $ 6,429,000
Onetime Lease Revenue – 630,000 1,200,000 $1.2m moved to Oper Rev adjust
Adjusted Unrestricted Reserve Balanc $ 5,700,000$ 7,704,000 $ 8,000,000 6,764,000$ 5,345,000$ $ 6,429,000
Annual Cash Flows In (Out) from normal
operations before any Improvements
Improvements funded through
Unrestricted Improvement Reserve Fund
DBW Loans refunded as
Series 2016 COP’s
Harbor Patrol expenses not funded by
property taxes
Operating Cash Flows In (Out)
ATTACHMENT 2 69
FY16-17 Budget Continued, 2/22/2017
Harbor Patrol Department Expenses funded from Property Taxes and Assessments collected by the County of Ventura
Adjusted
Actual Budget Actual Budget Budget Budget
2014-15 2014-15 2015-16 2015-16 2016-17 Adjust 2016-17 Comments
1,042,763 1,010,000 1,090,940 1,070,000 1,090,000 – 1,090,000
5% 5% 0%
Harbor Patrol Personnel Expenses
Total Wages 604,676 626,500 691,399 674,000 648,500 15,000 663,500 Increase due to overtime
coverage needs
Payroll Taxes 10,761 15,000 15,498 15,000 14,500 – 14,500
Workers Comp Insurance 192,000 192,000 107,731 108,000 140,000 (23,000) 117,000 As per JPIA-Oct2016
Retrospective Computation
Medical & Life Insurance 54,578 59,000 52,910 50,500 61,500 – 61,500
Optional Benefit Plans 47,089 50,000 43,707 45,000 45,000 – 45,000
Retirement Contributions 91,264 95,000 117,226 117,000 122,500 122,500 –
Total Harbor Patrol Personnel Exp 1,000,368 1,037,500 1,028,471 1,009,500 1,032,000 (8,000) 1,024,000
% change from previous year actual 6% 3% 0%
Harbor Patrol Other Expenses
Uniforms 25,021 31,000 16,278 18,000 13,000 13,000 –
Oil & Fuel Expense 26,201 34,000 22,987 34,000 34,000 34,000 –
Operating Supplies & Expense 10,510 21,000 30,929 36,000 35,000 – 35,000
Boat Maintenance 85,363 60,000 29,045 65,000 60,000 – 60,000
Auto Equip & Maint. 6,463 5,000 4,499 8,500 8,500 8,500 –
Conferences & Training 6,235 3,500 4,392 4,000 5,000 5,000 –
Summer Lifeguard Services 24,726 32,000 44,368 59,000 65,000 65,000 –
Professional Services – 4,000 210 4,000 5,000 5,000 –
Total Harbor Patrol Other Expenses 184,519 190,500 152,708 228,500 225,500 – 225,500
% change from previous year actual 15% -17% 48%
Total Harbor Patrol Expenses 1,184,887 1,228,000 1,181,179 1,238,000 1,257,500 (8,000) 1,249,500
7% 0% 6%
(142,124) (218,000) (90,239) (168,000) (167,500) 8,000 (159,500)
Expenditures remaining after Property Tax
Revenues were applied are funded from
Operating Revenues
Property Taxes and Assessments
from County
ATTACHMENT 2 70
FY16-17 Budget Continued, 2/22/2017
Expenditures funded by Grants and Special Funding
Adjusted
Actual Budget Actual Budget Budget Budget
2014-15 2014-15 2015-16 2015-16 2016-17 Adjust 2016-17 Comments
Grants and Special Funding
DBAW Grants-abandon vessel & vessel turn 10,563 13,500 6,300 5,500 14,000 – 14,000
DBAW Grants-Boat Equipment – 49,500 – 59,500 55,000 – 55,000
DBAW Grant-Training Expense Reimbursem – 6,000 – 10,000 10,000 – 10,000
DBAW Grants-Launch Ramp Slope 21,881 167,000 31,281 – – – –
TOTAL GRANTS & SPECIAL FUNDING 32,444 236,000 37,581 75,000 79,000 79,000 –
Projects, Equipment and Training Expenses
Vessel Salvage-Abandoned and Turn-in 10,563 13,500 6,300 5,500 14,000 – 14,000
Boat Engines & Equipment for new boat – 49,500 – 59,500 55,000 – 55,000
Harbor Patrol Training – 6,000 – 10,000 10,000 – 10,000
Renovate Launch Ramp Slope 21,881 167,000 31,281 – – – –
TOTAL PROJECTS & EQUIPMENT 32,444 236,000 37,581 75,000 79,000 79,000 –
ATTACHMENT 2 71
Revised 2/15/17
FY16-17 Building Tenant Improvements
Building
Square
Footage Improvements Cost Adjust
Mid-Year
budget Comments
1431 Spinnaker Dr #100a 4,192 Flooring/Interior paint – not necessary 25,000 (25,000) – Tenant extended lease term
1559 Spinnaker Dr #100 1,864 Remaining TI as per lease 15,000 – 15,000
1559 Spinnaker Dr #102 875 Flooring/Interior paint 10,000 – 10,000
1559 Spinnaker Dr #104 1,344 Exterior wall improvements 2,500 (2,500) – Reclass to Building Maint
1559 Spinnaker Dr #108 2,028 Contribution to interior buildout as stated in lease – 45,000 45,000 Downsize premises
1559 Spinnaker Dr #109 1,380 Buildout retail space from downsized premises – 25,000 25,000 New retail space
1559 Spinnaker Dr #206 765 Flooring/Interior paint 5,000 (5,000) – Reclass to Building Maint
1559 Spinnaker Dr #207 455 Flooring/Paint 4,000 (4,000) – Reclass to Building Maint
1567 Spinnaker Dr #104 680 Scope of work changed-Paint ONLY 30,000 (30,000) – Reclass $4k to Building Maint
1575 Spinnaker Dr #206a,b 494 Flooring 2,500 (2,500) – Reclass to Building Maint
1575 Spinnaker Dr 205,205a 1,326 Flooring/Paint – not necessary 6,000 (6,000) – Tenant extended lease term
1583 Spinnaker Dr #109 2,675 Interior modifications to bar – 10,000 10,000 As per Lease
1583 Spinnaker Dr #214 425 Flooring/Walls/Electrical 3,000 (3,000) – Reclass to Building Maint
1591 Spinnaker Dr #115 1,537 Kitchen/Plumbing/Electrical/Expansion 200,000 150,000 350,000 As per Lease
1591 Spinnaker Dr #117 1,291 Contribution to interior buildout as stated in lease 20,000 – 20,000
All Projects
Architectural Engineering Project
Management – 20% ** 65,000 (40,000) 25,000 –
TOTAL 388,000$ 112,000$ 500,000$
** The 20% of architectural engineering management is not calculated on the $350,000 for 1591 Spinnaker Drive #115.
The total contractual TI obligation for 1591 Spinnaker Drive #115 is $350,000.
ATTACHMENT 3 72
Revised 2/22/17
MID YEAR ADJUSTMENTS-2/22/2017 Fiscal Yr Fiscal Yr Fiscal Yr Fiscal Yr Fiscal Yr
Item # Project Location/Description 16-17 17-18 18-19 19-20 20-21
1 National Park Service Bldg – refurbish chair elevator 15,000
2 Harbor Village Bldgs – refurbish elevators 105,000 125,000
3 Harbor Village Bldgs – maintain/replace vinyl windows 130,000
4 Harbor Village Bldgs-replace/repair roofs/tiles/gutters 615,000 700,000 650,000
5 National Park Service Bldg – 1691 Bldg – HVAC system 100,000
6 Harbor Village Bldgs – paint all exterior walls/trim/facades 500,000
7 Dry Storage Lot – replace/repair fencing 20,000
8 Fish Pier – resurface as needed 370,000
9 Fish Pier Crane #1 – replace aging crane-deferred to FY17-18 – 125,000
10 District Headquarter – replace Patrol vehicle & Maintenance vehicles 160,000 40,000 40,000
11 District Headquarters – replace HVAC condenser unit system 20,000
12 District Headquarters – emergency generator 70,000
13 Harbor – all parking lots – repair as needed/slurry coating 650,000
14 Harbor Village Entry Feature – repairs 60,000
15 Schooner Drive Entry Signage- reduced by $25k and deferred to FY17-18 – 75,000
16 Harbor Village Entrance Feature Revitalization & Wayfinding 250,000
17 Harbor Village Trash Enclosure – refurbish 50,000
18 New Launch Ramp Pay Station 20,000
19 Parking Lot stripping reconfiguration 100,000 50,000
20 Paid Parking Equipment and Infrastructure 250,000
21 Village Marina Renovation-Docks D,G,&H-add cost for engineering/design 125,000 4,400,000
22 Carousel Courtyard Revitalization & Phase 3 ADA Accessibility-Incr $175K 1,675,000
23 Additional Parking Lot ADA Improvements 100,000
24 Harbor Village – ADA Restroom Improvements 60,000 250,000
25 Harbor Village – ADA Restrooms, Shower, and Laundry Facilities Improvements 300,000
26 Harbor Village – ADA Phase 4 500,000
1,345,000 1,895,000 6,025,000 260,000 290,000
1,835,000 – – 500,000 550,000
3,180,000 1,895,000 6,025,000 760,000 840,000
4,400,000
3,180,000 1,895,000 1,625,000 760,000 840,000
Special Funding for Village Marina Dock Renovation (#21 above)
TOTAL CAPITAL IMPROVEMENTS & ADA IMPROVEMENTS WITH FUNDING
Total Capital Improvement Plan
Total ADA Improvement Plan
Capital Improvements and ADA Improvements Plan
Summary of Five Year Projection
TOTAL CAPITAL IMPROVEMENTS & ADA IMPROVEMENTS
ATTACHMENT 4 73
2014-15 2015-16 2016-17 2017-18 2018-19 2019-20 2020-21 2021-22 2022-23
REVISED – 2/22/2017 Actual Actual forecasted forecasted forecasted forecasted forecasted forecasted forecasted
Cash Flows In (Out) from normal operations before any
Improvements $ 949,942 $ 1,844,000 $ 2,109,000 $ 948,000 $ 946,000 $ 1,231,000 $ 1,188,000 $ 1,390,000 $ 1,389,000
Significant Assumptions –
Cash Flow In – Proceeds from Village Marina Renovation Loan 4,400,000
Cash Flow Out – New Debt Service-Village Marina Renovation Loan (320,000) (320,000) (320,000) (320,000)
Cash Flow Out – Tenant Improvements (295,000) (163,911) (500,000) (50,000) (50,000) (50,000) (50,000) (50,000) (50,000)
Cash Flow Out – Accessibility Enhancements (21,000) (117,768) (1,835,000) – – (500,000) (550,000) – –
Cash Flow Out – Capital Improvements as per Five Year Plan Projecti (1,624,000) (202,220) (1,895,000) (1,345,000) (260,000) (6,025,000) (290,000) (500,000) (500,000)
Improvements that will need to be funded through Unrestricted
Improvement Reserves – (1,571,000) (96,000) (997,000) (729,000) – (22,000) – –
Cash Flow In after Improvements are completed 466,043 101,000 520,000 519,000
2014-15 2015-16 2016-17 2017-18 2018-19 2019-20 2020-21 2021-22 2022-23
Forecasted Unrestricted Reserve Balances Actual Actual forecasted forecasted forecasted forecasted forecasted forecasted forecasted
Forecasted Reserves at beginning of each fiscal year 5,650,000 7,704,000 8,000,000 6,429,000 5,432,000 4,703,000 4,804,000 4,782,000 5,302,000
Improvements funded from Improvement Reserves (96,000) – (1,571,000) (997,000) (729,000) (22,000) – – –
Cash Flow In after Improvements are completed 470,000 – – – 101,000 – 520,000 – 519,000
Cash Flow In from Grant fund reimbursements 1,584,000 37,500 – – – – – – –
Forecasted Unrestricted Reserves at end of year 7,704,000 7,645,500 6,429,000 5,432,000 4,703,000 4,804,000 4,782,000 5,302,000 5,821,000
Total All Unrestricted Reserves Forecasted at June 30 each year 7,704,000 7,645,500 6,429,000 5,432,000 4,703,000 4,804,000 4,782,000 5,302,000 5,821,000
2014-15 2015-16 2016-17 2017-18 2018-19 2019-20 2020-21 2021-22 2022-23
Actual Actual forecasted forecasted forecasted forecasted forecasted forecasted forecasted
TOTAL Unrestricted Reserves Forecasted at June 30 each year 7,704,000 8,000,000 6,429,000 5,432,000 4,703,000 4,804,000 4,782,000 5,302,000 5,821,000
Reserve Policy Minimum Balance 40% of Expenses at June 30 each year 2,910,000 2,960,000 3,320,000 3,270,000 3,410,000 3,550,000 3,770,000 3,840,000 4,010,000
Unrestricted Capital Improvement Reserves at June 30 each year 4,794,000 5,040,000 3,109,000 2,162,000 1,293,000 1,254,000 1,012,000 1,462,000 1,811,000
As outlined below, with the proposed expenditures the 40% reserve balance is maintained and the unrestricted Improvement balance remains favorable.
VENTURA PORT DISTRICT
HISTORICAL
& PROJECTED REVENUE AND EXPENSE CASH FLOWS
Minimum Unrestricted Reserves at 40% of Operating Expenses
Includes Village Dock Replacement of $4.4m with New Debt Service (20 years
@ 4%)
Revised 2/22/2017, Page 1 of 2
ATTACHMENT 5
74
2014-15 2015-16 2016-17 2017-18 2018-19 2019-20 2020-21 2021-22 2022-23
audited audited forecasted forecasted forecasted forecasted forecasted forecasted forecasted
Operating Revenue 7,467,000 7,131,400 7,377,500 7,673,000 7,980,000 8,439,000 8,777,000 9,128,000 9,493,000
SRP minimum rents 60,000 60,000 240,000 300,000 300,000 450,000 600,000 620,000 632,000
Onetime-VIM appreciation rent & Portside Harbor Option Fee 631,000 1,200,000
% Increase / -Decrease -1% 5% -1% 4% 4% 6% 4% 4% 4%
Non-Operating Revenue (Includes prop taxes) 1,042,800 1,091,000 1,090,000 1,112,000 1,134,000 1,157,000 1,180,000 1,204,000 1,228,000
% Increase / -Decrease 5% 5% 0% 2% 2% 2% 2% 2% 2%
Total Revenue 8,234,200 9,249,000 9,907,500 9,085,000 9,414,000 10,046,000 10,557,000 10,952,000 11,353,000
% Increase / -Decrease 0.0% 12.3% 7.1% -8.3% 3.6% 6.7% 5.1% 3.7% 3.7%
Operating Expenses (excludes depreciation)
Operating Expenses 4,582,058 4,632,000 5,048,000 5,300,000 5,565,000 5,843,000 6,135,000 6,442,000 6,764,000
Harbor Patrol Expenses 1,184,900 1,181,000 1,249,500 1,312,000 1,378,000 1,447,000 1,519,000 1,595,000 1,675,000
Harbor dredging & related expense 324,000 227,700 236,000 260,000 260,000 260,000 450,000 260,000 260,000
Total Operating Expenses 5,994,658 6,137,000 6,533,500 6,872,000 7,203,000 7,550,000 8,104,000 8,297,000 8,699,000
% Increase / -Decrease -6.0% 1.1% 9.0% 5.0% 5.0% 5.0% 5.0% 5.0% 5.0%
Non-operating and Other Expenses
Principle/Interest & deferred refunding 1,289,600 1,268,000 1,265,000 1,265,000 1,265,000 1,265,000 1,265,000 1,265,000 1,265,000
Total Non-operating expenses 1,289,600 1,268,000 1,265,000 1,265,000 1,265,000 1,265,000 1,265,000 1,265,000 1,265,000
% Increase / -Decrease 0.8% -1.7% -0.2% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0%
Total all Expenses 7,284,258 7,405,000 7,798,500 8,137,000 8,468,000 8,815,000 9,369,000 9,562,000 9,964,000
% Increase / -Decrease -3.4% 1.7% 5.3% 4.3% 4.1% 4.1% 6.3% 2.1% 4.2%
Cash Flows In (Out) from normal operations before any
Improvements $ 1,844,000 949,942 $ $ 2,109,000 $ 948,000 $ 1,231,000 946,000 $ $ 1,188,000 $ 1,390,000 $ 1,389,000
Note: Revenues generated from grants are not included in the Revenue category
VENTURA PORT DISTRICT
HISTORICAL
& PROJECTED CASH FLOWS
Minimum Unrestricted Reserves at 40% of Operating Expenses
Revised 2/22/2017, Page 2 of 2
ATTACHMENT 5
75