July 27, 2016

VENTURA PORT DISTRICT

BOARD OF PORT COMMISSIONERS

Jim Friedman, Chairman

Everard Ashworth, Vice Chairman

Bruce E. Smith, Commissioner

Gregory Carson, Commissioner

Nikos Valance, Commissioner

 

Oscar Peña, General Manager

Tom Bunn, Legal Counsel

Dominic Nunneri, Legal Counsel

Jessica Rauch, Clerk of the Board

PORT COMMISSION AGENDA

REGULAR MEETING

JULY 27, 2016 AT 7:00PM

VENTURA PORT DISTRICT OFFICE

1603 ANCHORS WAY DRIVE, VENTURA, CA

A Closed Session of the Board will be held at 5:30PM at the Port District Office located at 1603 Anchors Way Drive, Ventura, CA, to discuss the items on the Attachment to Agenda-Closed Session Conference with Legal Counsel.

The Board will convene in Open Session at the Port District Office located at 1603 Anchors Way Drive for its Regular Meeting at 7:00PM.

ADMINISTRATIVE AGENDA:

CALL TO ORDER: By Chair Jim Friedman.

PLEDGE OF ALLEGIANCE: By Chair Jim Friedman.

ROLL CALL: By the Clerk of the Board.

ADOPTION OF AGENDA (5 minutes)

Consider and approve, by majority vote, minor revisions to agenda items and/or attachments and any item added to, or removed/continued from the Port Commission’s agenda. Administrative Reports relating to this agenda and materials related to an item on this agenda submitted after distribution of the agenda packet are available for public review at the Port District’s office located at 1603 Anchors Way Drive, Ventura, CA during business hours as well as on the District’s website – www.venturaharbor.com (Public Notices). Each item on the agenda shall be deemed to include action by an appropriate motion, resolution or ordinance to take action on any item.

APPROVAL OF MINUTES

The Minutes of the June 22, 2016 Regular Meeting and June 29, 2016 and July 6, 2016 Special Closed Session Meetings will be considered for approval.

PUBLIC COMMUNICATIONS (3 minutes)

The Public Communications period is set aside to allow public testimony on items not on today’s agenda. Each person may address the Commission for up to three minutes or at the discretion of the Chair.

CLOSED SESSION REPORT (3 minutes)

Closed Sessions are not open to the public pursuant to the Brown Act. Any reportable actions taken by the Commission during Closed Session will be announced at this time.

BOARD COMMUNICATIONS (5 minutes)

Port Commissioner’s may present brief reports on port issues, such as seminars, meetings and literature that would be of interest to the public and/or Commission, as a whole. Port Commissioner’s must provide a brief summary and disclose any discussions he or she may have had with any Port District Tenants related to Port District business.

DEPARTMENTAL STAFF REPORTS (10 minutes)

Ventura Port District Staff will give the Commission reports on their Department.

GENERAL MANAGER REPORT (5 minutes)

The General Manager of the Ventura Port District will report on items of general interest to the Port Commission and members of the public.

LEGAL COUNSEL REPORT   (5 minutes)

STANDARD AGENDA:

1) Approval of Financial Statements and Checks for May 2016

Recommended Action: Roll Call Vote.

That the Board of Port Commissioners adopt Resolution No. 3308 accepting and approving the Financial Statements, Payroll and Regular Checks for expenses in May 2016.

2) Adopt Two Resolutions Formalizing Employer Paid Member Contributions to PERS for Full-time Harbor Patrol Officers

Recommended Action: Roll Call Vote.

That the Board of Port Commissioners:

1. Adopt Resolution No.3309, establishing the Employer Paid Member Contributions to PERS at 1% for Full-time Harbor Patrol Officers effective July 1, 2007; and
2. Adopt Resolution No.3310, establishing the Employer Paid Member Contributions to PERS at 3% for Full-time Harbor Patrol Officers effective July 1, 2008.

3) Approval of FY2016 – 2017 Final Budget and Five Year Capital Improvement Plan

Recommended Action: Roll Call Vote.

That the Board of Port Commissioners:

1. Adopt Resolution No. 3311, approving the 2016–2017 Ventura Port District Budget and Five Year Capital Improvement Plan (CIP);
2. Adopt Resolution No. 3312, to establish the Employer Paid Member Contributions to CalPERS for the Non-represented Classic Miscellaneous Members; and
3. Adopt Resolution No. 3313, establishing the Salary Schedule for Non-represented Employees for the Fiscal Year 2016-2017.

4) Approval of New Records Retention Policy

Recommended Action: Roll Call Vote.

That the Board of Port Commissioners adopt Resolution No. 3314, approving the new Records Retention Policy for the Ventura Port District and rescinding Resolution No. 2708.

5) Approval of Revised Board of Port Commissioners Protocols and Policies Manual

Recommended Action: Roll Call Vote.

That the Board of Port Commissioners adopt Resolution No. 3315, approving the updates to the Board of Port Commissioners Protocols and Policies Manual and rescinding Resolution No. 3271.

6) Approval of Professional Services Agreement with White Nelson Diehl Evans

Recommended Action: Voice Vote.

That the Board of Port Commissioners:

1. Approve the Professional Services Agreement with White Nelson Diehl Evans LLP to perform the District’s financial audit of the fiscal year ending June 30, 2016; and
2. Appoint an Audit Liaison to work with staff and White Nelson Diehl Evans LLP throughout the audit process.

REQUEST FOR FUTURE AGENDA ITEMS

ADJOURNMENT   

This agenda was posted on Friday, July 22, 2016 at 5:00 p.m. at the Port District Office and on the Internet – www.venturaharbor.com (Port Commission).

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Ventura Port District at (805) 642-8538. Notification 48 hours before the meeting will enable the District to make reasonable arrangements to ensure accessibility.  (28 CFR 35.102.35.104 ADA Title II)

 

 ATTACHMENT TO PORT COMMISSION AGENDA

CLOSED SESSION CONFERENCE WITH LEGAL COUNSEL

WEDNESDAY, JULY 27, 2016

1. Conference with Real Property Negotiators – Per Government Code Section 54956.8:
   

a) Property: Negotiating Parties: Under Negotiation:	Parcels 15, 16, 18 Oscar Peña, Brian Pendleton, Tom Bunn Lease Negotiations
b) Property: Negotiating Parties: Under Negotiation:	1591 Spinnaker Drive #115 Oscar Peña, Brian Pendleton, Tom Bunn Restaurant Lease Negotiations

2. Conference with Legal Counsel – Potential Litigation per Government Code Section 54956.9(d)(2): One case.