June 19, 2024
VENTURA PORT DISTRICT
BOARD OF PORT COMMISSIONERS
Michael Blumenberg, Chair
Jackie Gardina, Vice-Chair
Anthony Rainey, Secretary
Brian Brennan, Commissioner
Chris Stephens, Commissioner
Brian D. Pendleton, General Manager
Todd Mitchell, Sr. Business Operations Manager
Tom Bunn, Legal Counsel
Jessica Rauch, Clerk of the Board
REGULAR MEETING
WEDNESDAY, JUNE 19, 2024
VENTURA PORT DISTRICT OFFICE
1603 ANCHORS WAY DRIVE
VENTURA, CA 93001
CLOSED SESSION – 6:00PM
OPEN SESSION – 7:00PM
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PUBLIC PARTICIPATION OPTIONS MEETINGS WILL BE CONDUCTED IN A HYBRID MODEL WITH BOTH IN-PERSON ATTENDANCE AND VIRTUAL PARTICIPATION. WATCH THE MEETING LIVE https://us02web.zoom.us/j/83276329300 Webinar ID: 832 7632 9300 1-669-900-6833 PUBLIC COMMENT VIA ZOOM To request to speak on an item, use the “raise hand” button to notify the Clerk. The Clerk will announce public speakers and unmute participants to speak. Please be mindful that the meeting will be recorded, and all rules of procedure and decorum apply for in-person attendees and those participating virtually. SUBMIT PUBLIC COMMENT VIA EMAIL To submit written comments on a specific agenda item, please do so via email by 4:00PM on the day of the meeting. When sending an email, please indicate in the subject line, the agenda item number (i.e. General Public Comment or Consent Item A). Written comments should be no more than 1,000 characters in length. Written comments will be distributed to the Commission and will be posted as a supplemental packet on the District’s website at https://venturaharbor.com/board-meeting-documents/. Please submit your comment to the Clerk of the Board at jrauch@venturaharbor.com. |
| CLOSED SESSION @ 6:00PM |
CALL TO ORDER: By Chair Michael Blumenberg.
ROLL CALL: By the Clerk of the Board.
PUBLIC COMMUNICATIONS (3 minutes)
The Public Communications period is set aside to allow public testimony on items only on the Closed Session Agenda. Each person may address the Commission for up to three minutes or at the discretion of the Chair.
CONVENE IN CLOSED SESSION
CLOSED SESSION AGENDA
1. Conference with Labor Negotiators – Per Government Code Section6
| a) Employee Units:
Groups: Negotiating Parties: Under Negotiation: |
Courtesy Dockmasters
International Brotherhood of Teamsters Union, Local 186 Brian Pendleton, Todd Mitchell, Tom Bunn, Oliver Yee Labor Negotiations |
ADJOURNMENT
| OPEN SESSION @ 7:00PM |
CALL TO ORDER: By Chair Michael Blumenberg.
PLEDGE OF ALLEGIANCE: By Chair Michael Blumenberg.
ROLL CALL: By the Clerk of the Board.
ADOPTION OF AGENDA
Consider and approve, by majority vote, minor revisions to agenda items and/or attachments and any item added to or removed/continued from the Port Commission’s agenda. Administrative Reports relating to this agenda and materials related to an item on this agenda submitted after distribution of the agenda packet are available for public review at the Port District’s office located at 1603 Anchors Way Drive, Ventura, CA during business hours as well as on the District’s website – www.venturaharbor.com.
APPROVAL OF MINUTES
The Minutes of the June 5, 2024 Port Commission Regular Meeting will be considered for approval.
PUBLIC COMMUNICATIONS
The Public Communications period is set aside to allow public testimony on items not on today’s agenda. Each person may address the Commission for up to three minutes or at the discretion of the Chair.
CLOSED SESSION REPORT
Closed Sessions are not open to the public pursuant to the Brown Act. Any reportable actions taken by the Commission during Closed Session will be announced at this time.
BOARD COMMUNICATIONS
Port Commissioner’s may present brief reports on port issues, such as seminars, meetings and literature that would be of interest to the public and/or Commission, as a whole. Port Commissioner’s must provide a brief summary and disclose any discussions he or she may have had with any Port District Tenants related to Port District business.
STAFF AND GENERAL MANAGER REPORTS
Ventura Port District Staff, Legal Counsel and General Manager will give the Commission updates on important topics or items of general interest if needed.
PRESENTATION HONORING COMMISSIONER BRIAN BRENNAN
CONSENT AGENDA:
Matters appearing on the Consent Calendar are expected to be non-controversial and will be acted upon by the Board at one time, without discussion, unless a member of the Board or the public requests an opportunity to address any given item. Approval by the Board of Consent Items means that the recommendation is approved along with the terms set forth in the applicable staff reports.
A) Approval of Out-of-Town Travel Requests
Recommended Action: Voice Vote.
That the Board of Port Commissioners approve the out-of-town travel requests for:
a) Harbormaster John Higgins to attend FEMA CERT Train-the-Trainer Course July 9-11, 2024 in Riverside, CA.
b) Senior Harbor Patrol Officer Brendan Donohue to attend FEMA CERT Train-the-Trainer Course July 9-11, 2024 in Riverside, CA.
c) Harbor Patrol Officer Mason Alford to attend FEMA CERT Train-the-Trainer Course July 9-11, 2024 in Riverside, CA.
d) Business Operations Manager, Todd Mitchell to attend CMANC Fall Meeting from September 11 to 13, 2024 in Santa Cruz, CA.
e) Business Operations Manager, Todd Mitchell to attend the CMANC Officers Trip from September 30 to October 1, 2024 in Washington, DC.
B) Award of Bid for the FY2024-2025 Janitorial Services for Ventura Harbor Village Restrooms and District Administration Office
Recommended Action: Voice Vote.
That the Board of Port Commissioners award the FY2024-2025 Janitorial Services Contract to Premier Property Preservation in the amount of $80,000.
C) Rejection of All Bids for the FY2024-2025 Security Services for Ventura Harbor Village
Recommended Action: Voice Vote.
That the Board of Port Commissioners reject all bids for FY2024-2025 Security Services for Ventura Harbor Village.
D) Approval of Amendment No. 1 to a Professional Services Agreement with Swift Chip, Inc. for Information Technology Services
Recommended Action: Voice Vote.
That the Board of Port Commissioners approve Amendment No. 1 to the Professional Services Agreement with Swift Chip, Inc. increasing the amounts to $122,982 from $113,500 for July 1, 2024 to June 30, 2025 and $126,671.46 from $116,500 for July 1, 2025 to June 30, 2026 to provide information technology services.
E) Approval of Annual Professional Services Agreements for Administrative, Advocacy, Technical, and Legal Support Services
Recommended Action: Voice Vote.
That the Board of Port Commissioners approve the Professional Services Agreements with:
a) Carpi & Clay, Inc. in the amount of $60,000 to provide the District with federal advocacy services from July 1, 2024 to June 30, 2025.
b) K&L Gates in the amount of up to $60,000 to provide advocacy for the establishment of aquaculture in proximity to Ventura Harbor and legal support for regulatory agency permitting from July 1, 2024 to June 30, 2025.
c) Liebert Cassidy Whitmore in the amount of up to $60,000 to provide human resources legal services from July 1, 2024 to June 30, 2025.
d) Rincon Consultants, Inc. in the amount of up to $135,000 to provide dredging support, inner harbor dredging technical support, and coastal development permitting support from July 1, 2024 to June 30, 2025.
e) Dixon Consultants, Inc. in the amount of $50,000 to provide managed parking consulting, permitting, stakeholder engagement, and procurement support from July 1, 2024 to June 30, 2025.
f) RRM Design Group, Inc. in the amount of $45,000 to provide architectural design services for the planning of developing the Parcel 5 grass lawn area from July 1, 2024 to June 30, 2025.
STANDARD AGENDA:
1) Adoption of Resolution No. 3502 Updating the Ventura Port District Human Resources Manual, Proclaiming June 19th as an Official District Holiday and Rescinding Resolution No. 3463
Recommended Action: Roll Call Vote.
That the Board of Port Commissioners adopt Resolution No. 3502:
a) Approving updates to the Ventura Port District Human Resources Manual.
b) Proclaiming June 19th “Juneteenth” as an official Ventura Port District Holiday.
c) Rescinding Resolution No. 3463.
2) Acceptance of Fiscal Year 2022-2023 Audit
Recommended Action: Voice Vote.
That the Board of Port Commissioners accept the Basic Financial Statements and Supplementary Information with Independent Auditor’s Report for the Year Ended June 30, 2023, prepared by Clifton Larson Allen, LLP.
3) Adoption of Resolution No. 3503 Approving the FY2024-2025 Final Budget for the Harbor Patrol Department
Recommended Action: Roll Call Vote.
That the Board of Port Commissioners adopt Resolution No. 3503 approving the FY2024-2025 Final Budget for the Harbor Patrol Department.
4) Adoption of Resolution No. 3504 and No. 3505 Approving the FY2024-2025 Annual Budget, Five-Year Capital Improvement Plan and Salary Schedule for Non-Represented Employees
Recommended Action: Roll Call Vote.
That the Board of Port Commissioners adopt:
a) Resolution No. 3504 approving the FY2024-2025 Ventura Port District Annual Budget and Five-Year Capital Improvement Plan.
b) Resolution No. 3505 approving the FY2024-2025 Salary Schedule for Non-Represented Employees of the District.
5) Approval of Cancellation of July 3, 2024 Regular Port Commission Meeting
Recommended Action: Roll Call Vote.
That the Board of Port Commissioners approve the cancellation of the July 3, 2024 meeting.
ADJOURNMENT
This agenda was posted on June 14, 2024 by 5:30p.m. at the Port District Office and online at https://venturaharbor.com/board-meeting-documents/.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Ventura Port District at (805) 642-8538 or the California Relay Service at 711 or (800) 855-7100. Notification 72 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility. (28 CFR 35.102.35.104 ADA Title II)